Undergraduate Payment Delinquency Policy

PURPOSE
This policy addresses the timeline of undergraduate billing due dates, the consequences for students not paying on time, and the Academy departments that are accountable for applying these consequences.

SCOPE
This policy applies to undergraduate students and specific Academy departments. These departments include the Office of Student Financial Services, Commandant's Office, Registrar's Office and Enterprise Systems.

POLICY
Billing Dates - The dates associated with student billing will be communicated to students, parents and staff. The following is a list of some of the places where this information will be communicated:

  • The Cadet Handbook;
  • Emails sent to the parents list group;
  • Emails sent to incoming and current students;
  • The Academy website;
  • The bottom of student bills.

Delinquency Consequences - If a student fails to make full payment on the due date, they will incur a late fee of $100. If a student fails to make full payment 2 weeks past the due date, the Academy will  send a certified letter to the student’s home address. This letter will state that the student has 2 weeks to make full payment. If full payment is not made at this time, the student may lose their housing, receive a Class II, receive an additional $150 delinquency fee, and be unenrolled from classes.

Staff Accountability - The following departments will ensure the enforcement of this policy:

  • Student Financial Services - creates the list of delinquent students
  • Finance VP - sends the certified letter to the home addresses of delinquent students
  • Commandant's Office - enforces Class II and loss of housing
  • Registrar - enforces loss of registration

 

Scheduled Actions

Action

Fall Term

Spring Term

Bills sent

July 1

TBA

Bills due

July 15

TBA

Late Fee ($100)

July 15

 

Letter Sent

August 1

TBA

Final Delinquency

August 15

TBA

REVISION HISTORY
This section contains comments on any revisions that were made to this document and the date they were made.

Version Number

Issued Date

Changes Made By

Description of Changes

1.0

4.20.2017

Cross-departmental meeting on Student Billing

Initial discussion

1.1

4.20.2017

Anne Marie Fallon and Liz Novak

Continued discussion on formatting a policy draft

1.2

4.21.2017

Liz Novak

Initial draft

1.3

5.1.2017

Senior Staff

Further draft edits

1.4 5.4.2017 Anne Marie Fallon, Rose Marie Cass, and Liz Novak Finalized draft and publication