Fall Accepted Students Checklist

To apply for financial aid, students must complete a Free Application For Federal Student Aid (FAFSA) each year.  Priority deadline for incoming students is March 1. The form can be found at www.studentaid.gov. 

All students can monitor their financial aid status through the Massachusetts Maritime Academy self-service portal.

You will receive information regarding how to access this portal via email shortly after you receive your acceptance packet from the Office of Admissions.  In addition to viewing your financial aid application status, you can also view missing documents, review/accept your financial aid offer, print your financial aid offer letter, complete all necessary steps to finalize your aid and view important information regarding your financial aid offer as well as financial aid policies.

If you have been awarded any outside scholarships be sure to notify the Office of Student Financial Services, either by reporting it under the ‘REPORT/VIEW OUTSIDE AWARDS’ link, or by sending written notification directly to the Office of Student Financial Services.

Questions regarding Financial Aid should be directed to 508-830-5042 or finaid@maritime.edu

Visit Financial Services

Congratulations on your acceptance!  We invite you to join us on campus for one of our Accepted Students Days this Spring.  

We have assembled a robust agenda for you and your family with representation from our academic programs,  where our faculty and cadets will share what makes our academic offerings so unique!

In addition, there will be other key departments  providing valuable information that together, play a vital role in your overall experience and success as a cadet at Massachusetts Maritime Academy! 

Here is just a sample of the resources available to you that day: 

• Academic Major break out sessions
• Athletics
• Campus Life
• The Regiment 
• Financial Aid
• Military Options 
• Campus and Ship Tours
• Bookstore and Buc Gear
• Academic Resources
  • Advising, tutoring, support programs, accommodations
• Registrar
  • Dual Enrollment & AP Score questions
  • Transfer Credits

For Deposited Students only: 

• Uniform fittings
  • Pre-registration required, priority given to out of state students
• Registrar
  • Placement exam registration

MARCH 28

April 11

REGISTRATION COMING SOON! 

DEPOSITS ARE NOT REFUNDABLE AFTER MAY 1. 

Log into your Status Portal to submit your Confirmation Form (Offer of Acceptance) electronically and submit your $400 enrollment deposit. 

Deposit Deadlines: 

International:  April 15

Domestic:  May 1

Pay by credit*/debit card or indicate on your Offer of Acceptance that you are mailing your payment. Must be postmarked on or before May 1. 

Check payable to MMA and ensure student name and student id# are on the memo line of the check.  Please note, the buttons below will take you to your Status Portal to sign your Offer of Acceptance and submit your deposit.

Completing these steps not only holds your place in the class but is the trigger for additional information and allows other departments on campus to acknowledge you are an incoming student. Once you submit your deposit (and even before!) please check your Mass Maritime email regularly. 

*A service fee may apply

Pay Your enrollment Deposit

confirmation Form

Massachusetts Maritime Academy prides itself on its technology resources, all of which you will need to successfully transition to life as a cadet. You will receive an email with your account login information within 10-14 business days after your admissions acceptance decision has been released,  at which point you can access the Tech Prep page and complete your next steps. 

Questions regarding Tech Prep, MMA email, and Student Self Service can be directed to our IT Service Desk at 508-830-5308 or servicedesk@maritime.edu

 International students are supported by our Capt. Paul Cuffe Global Institute and your dedicated Admissions Counselor from time of acceptance through time of arrival to campus to ensure all pre-enrollment requirements are met.

Please work through each item as outlined in the Accepted Student Fall To Do Checklist,  keeping in mind a few differences: 

• Deposit and Offer of Acceptance due by 4/15
• Placement Exam and US Coast Guard DOT 5 panel drug test will be arranged in coordination with your early arrival to campus, before Orientation check in. 

Once you have set up your technology, log into the Self Service Portal and follow the link for Student Finance.  Once on the landing page, in the upper left corner you will find a link for MY ACCOUNT.  There are a number of items you can complete prior to seeing your bill in late June/early July.

If you want a parent (or other individuals) to receive emails when your billing statement is posted in Self Service, you should send a Payer Invitation so they receive the same emails you receive when a new billing statement is posted, as well as receive their own log in credentials to access your bill through the parent payment portal. 

You are also encouraged to enroll in the Direct Deposit Electronic Refund, allowing us to deposit any refunds directly into your bank account, rather than wait a few weeks for us to cut and mail you a check.  Even if you are not expecting any type of refund, you are encouraged to set this up, just in case.

Questions regarding setting up information in Self Service Student Finance can be addressed by calling 508-830-5400 or by emailing student_accounts@maritime.edu. 

Questions regarding logging into Self Service can be addressed by contacting the IT Service Desk at 508-830-5308. 

Incoming students are required to take the Accuplacer exam prior to arriving for the fall semester.  This online assessment tool is used to place incoming students in the appropriate mathematics and writing course for their first semester.  

Some Transfer students may be eligible to waive this requirement. You will be asked to submit your official college transcripts for evaluation. Please contact the Assistant Registrar to determine if you will be required to sit for the exam.

International Students will take the Accuplacer exam upon arrival to campus prior to Orientation. 

Students with learning differences who require accommodations must contact adacompliance@maritime.edu to verify eligibility well in advance of taking the exam.

Accuplacer Exam Info & Registration

Massachusetts Maritime Academy is committed to providing reasonable accommodations for students with documented learning differences/disability. The ADA defines a difference/disability as a physical or mental impairment that substantially limits one or more life activity. The Academic Accessibility Coordinator works in collaboration with faculty and other campus departments to provide support for students with learning differences (including ADD and ADHD). This coordination of efforts complies with the mandates of Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990.

Students requesting accommodations are required to provide a neuro-psych evaluation completed within the past three years. Documentation of the disability must be dated within three years of the date of enrollment. 

Learn More

Medical Clearance is due by June 1, 2026

• Review Class of 2030 Medical Clearance link below for complete instructions and forms
  • Licensed majors are additionally required to have a TB test and Vision test
• Print forms and submit to your medical provider for completion
  • Medical provider completion can be based on a recent physical dated February 2025 or later
  • Upload and track required forms in your health portal. 
• Check with your provider, if an appointment is preferred/necessary schedule your appointment several months in advance to ensure you meet the deadline
• We follow the US Coast Guard Merchant Mariner Medical Manual guidelines which is available online
  • Questions or concerns regarding whether your specific health condition could affect your ability to receive medical clearance and/or a future medical certificate from the US. Coast Guard should be addressed to Health Services: healthservices@maritime.edu or 508-830-5048

Class of 2030 Medical Clearance

This step will become available around June 1 - Please check back. 

According to Massachusetts State Law, all students must be covered by health insurance. If you are not covered by an outside insurance policy, you must purchase and enroll in the health plan available through the Academy.

All students must either complete the enrollment or the waiver for the school sponsored Health Insurance each academic year.  When available, around June 1, click here to complete this step:  Health Insurance.  Make sure that you are filling out the correct year (26-27).

If waiving, the charge on your bill will be removed once we receive confirmation that you filled out the waiver. This must be done each and every academic year.

*This must be completed prior to July 1 to avoid charges on your bill.

Questions regarding health insurance requirements can be addressed by calling Student Accounts in Student Financial Services at 508-830-5400 or by emailing student_accounts@maritime.edu 

PLEASE NOTE: THIS PROCESS IS A REQUIREMENT HANDLED BY THE OFFICE OF FINANCIAL SERVICES AND IS SEPARATE FROM ANY OTHER REQUESTS FOR A COPY OF YOUR HEALTH INSURANCE INFORMATION which is handled by the Health Services office. 

If you are coming to campus for your placement exam:

Log into your Status Portal to schedule a Uniform Fitting appointment for a time at least 2 to 3 hours before or after your scheduled placement exam time. Priority is given to out of area students who have limited ability to get to campus.  

Local Students: 

Log into your Status Portal to schedule a Uniform Fitting appointment. Fittings take approximately 30 minutes.   Walk in or same day appointments may be available, first come first served. The Academy Bookstore hours are posted on our website.

International Students: 

Please bring the "Uniform Measurements - Offsite" form to your local tailor to get measured. Email the form to uniforms@maritime.edu and cc: admissions@maritime.edu

Unable to get a fitting appointment at the Academy Bookstore: 

Please do not try to take your own measurements. A local tailor should be utilized to take the required measurements and use of our Uniform Measurement Sheet is required.  If you are unable to locate a tailor, try a local dry cleaning service as many have an onsite tailor. The Measurement Form can be emailed to uniforms@maritime.edu and cc: admissions@maritime.edu 

Questions? 

If you have questions regarding your uniform fitting, please contact the Academy Store directly at 508.830.6488 or email uniforms@maritime.edu

Uniform Measurements - Offsite

Pre-Enrollment Drug Test Program

Massachusetts Maritime Academy is committed to maintaining a drug-free and safe educational and work environment. In accordance with U.S. Department of Homeland Security regulations (46 CFR, Part 16)—enforced by the United States Coast Guard (USCG)—chemical testing is required for merchant marine personnel to ensure compliance with this standard. All incoming students, regardless of major, must participate in the pre-enrollment drug testing program.

Testing Requirements

• You must submit proof of a negative drug test completed within six (6) months prior to Orientation check-in.
  • A negative dilute result is not considered valid.
    • Students who receive a negative dilute must retest by July 15.
    • A second negative dilute may result in the revocation of your admission offer. 
• Testing must be conducted between February 24 and July 1.
• International students and U.S. citizens living abroad will test upon arrival to campus for orientation. 
• Tests must be completed at a federally certified laboratory authorized to perform US Coast Guard DOT 5-Panel drug tests.
• Physician-ordered or pediatrician-administered drug screenings will not be accepted.

Important Notice for USCG Licensed Track Majors (Marine Engineering & Marine Transportation)

The USCG (DOT) strictly prohibits any drug use, including both recreational and medicinal marijuana. If a Marine Engineering or Marine Transportation student tests positive for any substance, they must report it to the USCG, which will review infractions on a case-by-case basis. A positive test result may affect your ability to earn your license.

How to Set Up Your Drug Test

• Pay for and schedule your drug test via your Status Portal. Do NOT confuse this with the current student drug screen payment option in Self Service. 
• The Academy’s preferred provider is Quest Diagnostics, which has nationwide locations.
• After payment, you will receive an email within 1-2 business days containing your Quest Diagnostics QR Passport. The passport ensures you will receive the proper type of drug test and that MMA will automatically receive your results.
• Bring this QR Passport to your pre-scheduled appointment at a federally certified Quest Diagnostics lab.
• Failure to complete your drug test by the deadline may result in your admission being rescinded.

Paying For Your Drug Test -

• Log into your MMA Application Status Portal
• Click on Drug Test in your Enrollment checklist
• Enter your information into the required fields
• Verify your email and date of birth in the pre-populated fields
• Enter your credit or debit card information
• Click Submit. You will receive an email confirming your payment
• Once the payment is complete, Admissions will generate an email to be sent to you from Quest Diagnostics with a "QPassport" within 1-2 business days. After receiving the Qpassport, click on the link below to schedule your drug screen appointment with Quest Diagnostics.

Scheduling Your Drug Test -

Select find a location and schedule an appointment convenient for you using this link: 

QUEST DIAGNOSTICS LOCATION/APPOINTMENT

• Complete the steps on the Quest portal
  • REASON FOR VISIT
    • Select “Employer Drug and Alcohol” on the first screen
    • Select “Urine - Federally mandated”
  • TESTING LOCATION
    • Enter your zip code
    • Confirm that under “Services” tab it says “Urine - Federally mandated”
    • Confirm or edit the location selected
  • SCHEDULE
    • Select date and time for your drug screen appointment
  • COMPLETE THE FIELDS WITH YOUR INFORMATION
  • REVIEW ALL TABS AND EDIT IF NECESSARY. 
  • SELECT “SCHEDULE APPOINTMENT”
• Report to the lab at your selected time. You will need a Quest "QPassport" document  containing a QR Code from the email generated by Admissions from Quest Diagnostics. Do not arrive at the lab without this; they will be unable to test you.
• Provide the account barcode #11214468, if necessary
• Provide the test code 65304N, if necessary
• Show your valid driver’s license or passport at the testing site
• If you are not given a Chain of Custody Form to sign, PLEASE ASK. Ensure lab keeps original to send with your specimen and you are only given the copy! 
• Results will automatically be shared with the Office of Admissions and your checklist item will be updated when your negative result is confirmed by our office. 

Incoming Freshmen -

• Final Transcript: your final official high school transcript must be sent to us directly from the high school and must include proof of graduation. Offers of acceptance to Massachusetts Maritime Academy are contingent upon successful completion of all courses and certification of your high school graduation. If your performance declines significantly, we reserve the right to rescind your acceptance.
• Dual Enrollment: If you took dual enrollment courses you must request an official college transcript from the college where you were enrolled in order for eligibility for awarded credit. 

Ap and/or IB exam scores must be sent to us directly from Collegeboard or IB. The Office of the Registrar will review to determine eligibility for awarded credit (if applicable). AP exam scores of 3 or higher will be considered for credit. Questions regarding the credit evaluation process may be directed to Ms. Avelar, Assistant Registrar at 508-830-5033 or javelar@maritime.edu

Incoming Transfers - Your final official high school transcript must be sent to us directly from the high school and must include proof of graduation. Your final official college transcript(s) must be sent to us directly from the college. Offers of acceptance to Massachusetts Maritime Academy are contingent upon successfully meeting the transfer standards. If final college transcripts do not meet these standards, we reserve the right to rescind your acceptance. Please note that only a grade of “C” or higher in college courses is considered for transfer. Once your college transcript has been received, a transfer credit evaluation will be performed by the Office of the Registrar. Course Syllabi from each course will likely be required. Questions regarding transfer credit evaluation process may be directed to Ms. Avelar, Assistant Registrar at 508-830-5033 or javelar@maritime.edu

You must log into Self Service and follow the Financial Aid link.  Once on the landing page, you will find a checklist of things that you must complete.  All items on this list must be completed and highlighted in green before you arrive for Orientation.  All aid must be accepted in order for it to be subtracted from your bill.

Questions regarding financial aid can be addressed by calling 508-830-5042 or by sending an email to finaid@maritime.edu 

All incoming students are required to complete the following electronic forms in their Accepted Student Status Portal:

• An Image Release form ​

• ​An acknowledgement of the Massachusetts Maritime Academy drug testing policy

• Passport Information (complete indicating whether or not you have a passport)

• Student Information and Verification for Housing (and accommodations)

• NCAA Title IX Disclosure Form (All students are required to complete this regardless of whether or not they are playing a sport. This form allows for equal opportunity for all incoming students to tryout for varsity athletics.  You will be prompted to upload this document through your enrolling student checklist)

• Acknowledgement of your review of the Regimental Manual

• Emergency Contact Information (click on this form in your status portal and you will be directed to your Student Self Service account to complete the following steps): 

• • Login to Self Service with your Maritime username and password.

  • Click on your username and choose Emergency Information from the drop down menu

  • Edit any existing contacts by clicking on the pencil icon

  • Add new contacts by clicking on the +Add New Contact button

  • When you have determined that the information is current, click the confirm button

Please complete the Passport Information form in your Status Portal indicating whether or not you currently have a passport.

A passport/TWIC is not required for orientation but you will be asked to upload your passport and TWIC information to your Self Service portal during your first semester. 

1.) If you do not have a passport or need to renew, please do so ASAP.  For incoming cadets that already have a passport, please check the expiration date! If your passport is going to expire within six months of January 2026, renew your passport. Some countries require that your passport be valid at least six months beyond the dates of your trip. Students will be participating in either Sea Term or Experiential Learning trips which include foreign ports/travel.  If you have questions regarding passports or any travel requirements outside of the United States, please email the Capt. Paul Cuffe Global Institute:  globalinstitute@maritime.edu

2.) Marine Transportation and Marine Engineering students will need a valid passport, as well as a Transportation Worker's Identification Credential (TWIC) to participate on Sea Term. Additionally, Marine Transportation and Marine Engineering students will need a Transportation Worker's Identification Credential (TWIC) to be able to apply for their cadet credential. Don't forget to check off "Merchant Mariner" when asked for your profession! Here is a link to apply for the TWIC

Please note, Marine Transportation and Marine Engineering students will apply for their Merchant Mariner Credential (MMC) during the first semester of freshman year. Unless a student has already obtained an MMC for job opportunities, we encourage students to wait and allow us to help guide them through this process. The Director of Mariner Credentialing will meet several times with students throughout the semester as they complete the major milestones culminating in the mariner credential. The MMC is NOT a requirement for Sea Term I.

*Routine processing of U.S. passport applications is taking an average of 6 weeks.  Expedited service is taking 2 to 3 weeks. Please begin this process as soon as possible to ensure that you have your passport when you need it.

If you are interested in participating in a varsity intercollegiate sport, the Massachusetts Maritime Academy mandates student-athletes adhere to specific requirements, in accordance with the NCAA.

Click below to view the requirements. 

Varsity Intercollegiate Sport Participation

In order for us to determine your schedule for first semester please ensure you have requested official AP and IB Scores and official college transcripts to be sent to MMA in a timely manner for the following: 

• AP Scores
• Dual Enrollment Courses
• College Courses
• IB Test Scores

Students do not register for classes themselves for their first semester. 

New student registration for first-time/first-year and transfer students will happen once a placement test has been completed:

Register for placement testing here

Fall 2026 Registration for incoming students will be done by the Registrar’s Office during the month of July. Full-time (12+ credits) schedules will be based on placement test scores, prior credits (AP, IB or Transfer) and program requirements. Schedules will be available to view in Self Service after August 10th. Students that need to change their initial schedules may do so with the advisors in the Academic Resource Center after August 10th and through the end of the add period on September 11th.

Initial class schedules are tentative and may change up until the start of classes.

Orientation 2026 Dates:

•  *Report to campus: Sunday 16 August 0900

• Orientation Graduation: TBA

*Military Obligations/Late Arrivals: 

• Please note: Any students who have military obligations this summer (Basic Training, National Guard, summer training, etc.) and cannot arrive on time for day 1 of Orientation will need to defer their acceptance to the next possible entry term. Late arrivals will not be approved. If you feel that you fall into this category, please notify the Office of Admissions as soon as possible. 

Coming Soon! Orientation 2026 Page:

• Packing List

• Summer Fitness Program

• Cadet Candidate "Youngie Knowledge"

• Regimental Manual

• Student Parking (Orientation and First Year)

• Hotel Accommodations

• and more!

Students will receive an email once their Electronic bill is posted in Self Service under the Student Finance link.  

Your statement will show all semester charges as well as any pending financial aid.  Your financial aid will remain as pending until the funds arrive after the end of the add/drop period, when they are applied to your account.  

You have the option to pay in full, or to enroll in a monthly payment plan (once the bill has been posted online).  Both options can be found under the ‘make a payment’ link.  Bills must be settled prior to the start of the Orientation.

Questions regarding your bill can be addressed by calling Student Accounts in Student Financial Services at 508-830-5400 or by emailing student_accounts@maritime.edu 

For more information such as billing cycles and adding additional payers to your account: 

Student Financial Services

Student Online Training Program, please get a head start before you arrive to campus for Orientation. 

Information and links COMING SOON!