Medical Clearance
 

There are two parts to the medical clearance requirements. 

You'll need to submit your vaccinations, health insurance, and other information into our Health Portal. You'll also need to gather information from your primary care provider.

Health Portal

Health Portal

Sign in using your Maritime username and password created through our Tech Prep steps.

Sections to complete before June 1, 2021

Forms and Immunizations
 

  1. Select "FORMS" (Click Submit to save data after completing each form)
    1. Health History Form
    2. Meningitis Information and Wavier
    3. Patient TB Screening Form
    4. Privacy Policy
    5. Insurance Information Form
    6. Vaccine Data Entry
       
  2. Select "IMMUNIZATIONS" (Click "Submit" to save data after completing each form)
    1. Enter dates for all of your vaccines
    2. Double check to ensure that you have received all the required immunizations
    3. Please note that not all choices apply to everyone!
      1. For example, if you received Hep A and Hep B in separate vaccines you would leave the "Hep A/B" vaccine blank. If you enter a vaccine date, then you would not likely be entering a blood titer.
    4. Yellow fever and Typhoid ARE NOT required at this time, however, you may need these later depending on where you travel as a cadet.

Items from Your Primary Care Provider (PCP)

MMA Supplemental Medical Form

  1. Form in PDF
    1. Marine Engineering and Marine Transportation
    2. Energy Systems Engineering; Facilities Engineering; International Maritime Business; Marine Science, Safety, and Environmental Protection; and Emergency Management
  2. Your PCP fills this out and signs it


Most recent Physical Examination

  1. Submit a copy of your physical examination from your PCP
    1. Whatever form your PCP uses is fine
  2. Exam must have been performed after December 1, 2019 
    1. Athletes: NCAA required a physical within 6 months (dated after March 1, 2021)
  3. US Coast Guard Physical forms are NOT required for anyone at this time


Vaccine Record

  1. A copy of your vaccine record must be submitted
  2. Reference the "Required Vaccination list" in the PDF 

Health Insurance

Massachusetts State Law requires all undergraduate students enrolled in a minimum of 9 credits, with at least one class on campus, have insurance through the Academy’s health insurance plan or through a plan with comparable coverage. Students must either enroll in the Academy health insurance plan or waive the need for the Academy’s health insurance. If not waived before billing statements are posted in late June, the insurance fee automatically appears on your billing statement. Charges will be removed as long as the waiver is submitted prior to the deadline (September 30th for fall, February 28th for spring admitted students). You must complete the online waiver if you do not plan on enrolling in the Academy’s insurance plan.

You may not waive your insurance requirement using Health Safety Net, MassHealth Limited (standard MassHealth is acceptable for the waiver), Children's Medical Security Plan or a non-U.S. based plan. Students with F-1 visas must enroll in the Academy's health insurance plan.

This process must be done every year.  The policy coverage runs from August 1st to July 31st. Once enrollment is confirmed, we will mail your insurance card to you if during the summer and will send you an email to pick up your card during the academic year.


MMA is pleased to offer Blue Cross Blue Shield of Massachusetts as our student health insurance. This plan is administered by University Health Plans. The plan begins coverage on August 1st and ends July 31st. The fee for the 2020/2021 plan was $3306.  Final costs for the 2021-2022 year have not yet been finalized.

To view the complete plan visit www.universityhealthplans.com and select Massachusetts Maritime Academy.

 

Complete the following steps:

  1. Go to www.universityhealthplans.com
  2. Click on Massachusetts Maritime Academy
  3. On the left hand side Menu, click on the Enrollment Form
  4. Fill in all required information (if a piece of required information is missing, your enrollment will NOT be accepted.)
  5. Submit the form by clicking ‘Apply.’ If the form is accepted, you will receive immediate confirmation of your submission as well as an email confirmation for your record.

The deadline to waive or enroll in the fall insurance is September 30th and for the spring insurance is February 28th. An eligible student who wants coverage must complete the online enrollment and will be charged for coverage. If the enrollment form is not submitted by the deadline, the student’s account will be put on hold until the enrollment form is completed. Student’s name will not be submitted to Blue Cross Blue Shield until the form and payment is completed. Once the student is enrolled, there will be no refunds.


Complete the following steps:

  1. Go to www.universityhealthplans.com
  2. Select Massachusetts Maritime Academy
  3. On the left hand side Menu, click on the Waiver Form
  4. Fill in all required information (if a piece of required information is missing, your enrollment request will NOT be accepted.)
  5. Submit the form by clicking ‘Apply.’ If the form is accepted, you will receive immediate confirmation of your submission as well as an email confirmation for your record.

The deadline to waive or enroll in the fall insurance is September 30th and for the spring insurance is February 28th. If the waiver form is not submitted by the deadline, the student’s account will be put on hold until either a waiver form or an enrollment form is submitted.


US students with proof of insurance who meet the Qualifying Student Health Insurance Program (QSHIP) criteria and who do not want to purchase the student plan may waive out of the plan.

Your insurance should cover the following:

  • Preventive primary care
  • Emergency care
  • Surgical services
  • Hospitalization benefits
  • Ambulatory patient services
  • Mental health services, both inpatient and outpatient
  • Coverage for pre-existing conditions
  • Coverage for accident or illness that occurs during travel outside of the US
  • No annual or lifetime maximum.
  • Prescription coverage

If you are unsure of the answers to any of the above questions, consult your private insurance provider. Students who are covered under a parent/guardian's plan should review this information with the parent/guardian prior to completing the online waiver.

Please note a waiver form must be filled out yearly if you want to waive the school insurance. Likewise, you must officially enroll in the plan each year if you will be taking the Academy health insurance.

 

The annual cost was $3306 for students for the 2020-2021 academic year.  Costs have not yet been finalized for the 2021-2022 academic year.

Visit the insurance web site at www.universityhealthplans.com and select Massachusetts Maritime Academy for more information about dependents and supplemental benefits.

 

No. All matriculated students who pay the required health service fee are eligible to visit Health Services at MMA.

 

University Health Plans also offers the opportunity to enroll in a Dental and/or Vision plan on a VOLUNTARY basis but it is not required insurance. To learn more about these optional plans, please select one of these plans on the left hand side menu of University Health Plans website.

 

The deadline to waive the plan is September 30th for the fall and February 28th for spring admitted students. If you have not waived or enrolled in the plan by the deadline, we will place a hold on your account and you will not have access to grades, registration, etc.


University Health Plans offers the opportunity to enroll in a Dental and/or Vision plan on a VOLUNTARY basis but it is not required insurance. To learn more about these optional plans, please select one of these plans on the left hand side menu of University Health Plans website.


Yes, although the information is very similar, you must provide the information separately.  The waiver information goes to our Health Plan provider who then notifies us that you have waived the insurance.  Our Health Service Department must have your health insurance on file for medical reasons.

 

If you have questions about whether or not your outside insurance is adequate, you must reach out to your own insurance company.

If you have questions about the charges on your bill and whether or not we received a waiver, you can contact the Office of Student Financial Services at 508-830-5400.

If you have questions about specific coverage provided by the Academy’s health insurance plan, you can contact Blue Cross Blue Shield at 888-753-6615.

If you have lost your BCBS insurance card, you can contact BCBS at 888-753-6615.

For other questions about the BCBS insurance, you can find more detail here. (https://www.universityhealthplans.com/faqs/faq.cgi?group_id=216)

Other Frequently Asked Questions


Orientation at MMA is physically strenuous and all incoming cadets’ medical history is reviewed to determine whether they can safely participate in the program. We may ask for more information to help us understand a medical issue and it is the responsibility of each incoming cadet to alert Health Services if their medical condition changes before Orientation. Additionally, the staff of Health Services is familiar with the USCG medical requirements for licensure as a Merchant Mariner. We review each incoming Marine Transportation and Marine Engineering student’s medical record to determine if there are any medical issues that might prevent them from being granted a medical certificate by the Coast Guard. A student cannot graduate from one of the licensed programs unless they are receive a USCG medical certificate


The drug testing program is not administered by Health Services. This requirement is made by the Coast Guard and the program is administered by the Office of the Commandant of Cadets. There is an outside laboratory that performs the tests and their medical review officer (MRO) is responsible for determining if the test is negative or positive.


We follow all of the vaccination requirements set by the State of Massachusetts Department of Public Health for institutions of higher education. Additionally, we follow the guidelines of the CDC Advisory Committee on Immunization Practices (AICP). Since many our cadets travel extensively during their time at MMA, Health Services offers travel medicine services that are tailored to our cadets’ unique destinations. Travel vaccines may be required for Academy sponsored trips.


Health Services offers almost everything that your primary care provider does. We offer other things too. We offer Coast Guard physical exams (CG-719K forms), vaccines, medicines and blood tests needed for both travel abroad, commercial shipping and other internships. We can do a DOT/USCG drug screen if needed for a job. We perform minor procedures such as excision of ingrown toenails, abscess treatment, sutures. We order blood tests and draw blood (phlebotomy). We can help you navigate the regimental requirements as they apply to medical conditions. We are truly a full service medical office.