Orientation Packet 2020

The Commonwealth's Leadership University

July 7, 2020

Dear Parents and Cadet Candidates of the Class of 2024,

As the Director for our Academy's Orientation Program, I would like to extend a warm welcome to you and your family. We hope everyone has been safe and well during these challenging times. We are honored to have you joining us for the Academy's 2020 Orientation Program. Our Cadre and Academy staff are excited to welcome you. There will be changes to this year's program due to the impacts of COVID-19. Orientation will take place over two phases: an Assimilation Period and Common Tasks Training. Cadet-Candidates (C?Cs) will attend Phase l Assimilation Period in August with their assigned Battalion (BN) and Phase ll Common Tasks Training will carry into the fall semester and will consist of one weekend of additional training by company. Please note, Cadet Candidates within 1st Battalion will be required to begin virtual classes for Common Tasks Training the week prior to their arrival. 2nd Battalion will begin their online training the week after Assimilation is completed. Online programming will continue through the beginning of the semester.

As noted in the Orientation Letter 2020 from CDR Kelleher, posted on the Class of 2024 page (www.maritime.edu/2024), our campus medical staff and Safety Management Office have been working diligently to provide quality COVID-19 education to the cadre and staff. Many hours have been spent developing and implementing health protocols for the entire MMA community. As your Assimilation Period approaches, our Health Services team will be following up with additional protocols and information for the semester. For now, we are asking that all C/Cs follow public health recommendations, minimize travel, and avoid large gatherings this summer. Travel to states with high infection rates and airline travel should be especially avoided. This is particularly important during the 14 days prior to your arrival to campus.

While planning for your arrival to campus and Assimilation Period, the following protocols have remained at the forefront of our planning to ensure the safety of all C/Cs and the entire MMA community:

  1. Physical Distancing
  2. Mask Use
  3. Hand Hygiene
  4. Minimizing Touchpoints on Common Surfaces
  5. Cleaning
  6. Ventilation
  7. Screening

Unlike previous years, students will complete their on-campus Orientation (Phase l Assimilation Period) over one week. The Regiment of Cadets has been split into two Battalions (BN), allowing each incoming group of C/Cs to complete training on campus while maintaining health protocols. Our focus during each Assimilation Period will be small group, squad level training (groups of 12 or less) led by trained Squad Leaders in addition to Company, Battalion, and Academy staff. We feel this approach will allow us to maintain safety while continuing to ensure high quality training for the Class of 2024.

Cadet Candidates have been assigned to a Company (Co) and Battalion (BN). The 1st Battalion includes 1st, 3rd, 5th, and 7th Company. The 2nd Battalion includes 2nd, 4th, and 6th Company. To see which Co/BN assignment you have received, please refer to the Cadet-Candidate (C/C) Company Assignment list, found on the left-hand side of the Class of 2024 page. Please note, this list is password protected and will require you to login with your @maritime.edu email credentials.

Phase II of Orientation, Common Tasks Training, will continue into the fall semester and will consist of one weekend of additional "on campus" training by company. An "Orientation Graduation" type of event will take place in conjunction with "Freshman Recognition", tentatively scheduled for 01 November (health guidelines permitting). More information will be sent on these special events!

Please refer to the Class of 2024 page for more details on Orientation. If you have any questions, please do not hesitate to contact CDR Kelleher (skelleher@maritime.edu) or I via email. Please note, due to the fluid situation regarding COVID-19, these plans may change. The Academy asks for your patience and understanding during these uncertain times.

With Buccaneer Pride,

LCDR Edgar A. Pinero
Director of Orientation

Massachusetts Maritime Academy
101 Academy Drive
Buzzards Bay, MA 02532
(508)830-5000 x1415
epinero@maritime.edu
 


Orientation 2020 Phase I

August 16-22, 2020: 2nd Battalion Cadet-Candidates
Lot C Check-In Times:
  • 2nd Company - 1200
  • 4th Company - 1300
  • 6th Company - 1400
     
August 23-29, 2020: 1st Battalion Cadet-Candidates
Lot C Check-In Times:
  • 1st Company - 1200
  • 3rd Company - 1300
  • 5th Company - 1400
  • 7th Company - 1500
     
Check In Process:
Your C/C should report to Campus Parking Lot C, in his/her vehicle, at their assigned time. We ask that you not arrive at Lot C prior to your assigned time as this will impact health protocol and disrupt arrival organization and traffic flow in/out of the lot. Vehicles will be escorted in small groups from Lot C to the gym parking lot, where C/Cs will undergo medical screening. Please note, C/Cs should eat a large meal before arriving to campus as there isn't lunch scheduled for check-in day.
 
Once inside the gym parking lot, a Cadre member will be positioned at the gate entrance to give you instructions. C/Cs will be screened by our medical staff while remaining inside their vehicle. A screening will consist of a basic questionnaire, body temperature scan, and oxygen level. Once medically cleared, C/Cs will be asked to get out of the vehicle and gather their personal belongings. The less baggage C/Cs bring, the better. For cadets traveling from out-of-state and bringing all their personal effects for the semester, please make arrangements with the Commandant's Office for secure storage of these items. A copy of the "What to Bring" list for orientation has been included in this packet. Once the C/C has exited the vehicle, they will be met by their Company leadership and will be escorted to the gymnasium in small groups, where they will begin to draw their sea bag. Parents are to remain in their vehicle at all times. Once the C/C gets out of the vehicle, parents will be asked to exit the parking lot and depart the Academy grounds. Cadre and Public Safety Officers will be there to guide you and answer any questions.
 
Prior to your arrival, you will be receiving a clearance letter in the mail indicating your completion of materials for the start of the semester. If you receive a Red Letter, further action is needed. If you arrive to campus with a Red Letter, you will be directed to a specific location on campus to receive further instruction regarding actions needed to proceed with Check-In. These letters will have the contact information for each of the departments so you can contact them to complete your red letter requirements for final clearance.
 
 
Check Out Process:
Upon completion of Phase I Assimilation, C/Cs will be ready for pick up at the gym parking lot. As we did for check-in, there will be staggered pick up times.
 
August 22, 2020 Pick-up: 2nd Battalion Cadet-Candidates
Gym Lot Check Out Times:
  • 2nd Company - 0900-1000
  • 4th Company - 1000-1100
  • 6th Company - 1100-1200
     
August 29, 2020 Pick-up: 1st Battalion Cadet-Candidates
Gym Lot Check Out Times:
  • 1st Company - 0900-1000
  • 3rd Company - 1000-1100
  • 5th Company - 1100-1200
  • 7th Company - 1200-1300

Parent will drive their vehicle into the gym parking lot and will form a line along the fence line. Signs will direct you to the entrance. Your C/Cs will be called forward when you arrive to the pick-up point. Public Safety Officers will be available in the parking lot to assist you with the pick-up of your C/Ca. All non-New England residents are strongly encouraged to remain on campus between the end of the assimilation Period and reporting back for classes on August 31st. Again, we ask that parents remain in the vehicles at all times and depart promptly after your C/C is inside your vehicle.


July 7, 2020

Dear Cadet Candidates,

We are looking forward to welcoming you to campus. Please review All of the following medical procedures and protocols to ensure your safety, and that of the Academy Faculty, Staff, and Cadre.

  1. These are the COVID-19 symptoms. If you have any of these, DO NOT REPORT TO CAMPUS and call MMA Health Services for more information (508)-830-5048).
  • Fever
  • Chills
  • Headache
  • Congestion
  • Cough
  • Muscle Aches
  • Nausea/Vomiting
  • Sore Throat
  • Shortness of Breath
  • Loss of Smell or Taste
  • Diarrhea
  • Runny Nose

Try to avoid contact with anyone testing positive, or currently under quarantine.

 2. Please arrive with at least three good quality masks and a supply of surgical procedure type masks. Cloth masks can and should be washed after every use.

 3. Rigorously follow good public health practices during the 2 weeks before coming to campus. Regardless of your local government level of guidance, these are the MMA requirements:

  • Keep 6 feet of distance from others
  • Wear a mask at all times indoors and outdoors when you can't keep distance
  • Avoid gatherings, especially indoors
  • Avoid out of state travel and all flying
  • Do not travel to stores or other high-traffic areas
  • Minimize travel to stores or other high-traffic areas
  • Wash and sanitize hands often
  • Avoid touching your face
  • If using cloth masks, be sure to wash them often - leave in sun when not in use
  • Avoid visits and exposure to individuals at greater risk for getting COVID-19
  • Finding alternate living arrangement if someone in your household tests positive or is at high risk of exposures
Students from outside New England should do a strict self-quarantine for 14 days prior to arrival

4. Watch the 3 very brief videos on proper mask wearing, hand washing, and sanitizing. Public Health Videos


Safe Car Travel & Hotel Stay
Information compiled from CDC. The stops you make along the way could put you at risk.

Plan your trip ahead of time:
  • How long will you be driving - will you need gas?
  • Will you need to spend the night on the way?
  • Remember some businesses, like hotels, may be closed.
     
Reducing Stops:
  • Bring all the food, snacks, and drinks you need
  • If you need to buy food, use the drive-thru
  • Pay by card to avoid handling cash
  • Fill gas tank fully
  • Look for "Alternate" bathroom spots to avoid the crowds at rest stops
  • Bring common medications to avoid needing to stop: pain reliever, bismuth, antacid
     
Additional Items to Bring:
  • Keep hand sanitizer or wipes in a place that is readily available.
  • Disposable gloves (may help with gas filling)
     
What to Do on the Trip:
  • When you gas the car, pay at the pump by card. Sanitize your hands before you get out or put on disposable gloves. Leave door open to avoid touching door handle after. Once done, sanitize hands before touching anything in car.
  • If you stop anywhere - keep distance from others, wear a mask and clean your hands before touching anything, such as your phone or keys.
     
If You Must Stay in a Hotel or Rental Property:
  • Book accommodations in advance if you must stay somewhere overnight.
  • Do not unpack clothing into drawers - keep in your bag/suitcase.
  • Wipe down common surfaces - don't forget: doorknobs, light switches, handles, locks, phones, TV remote controls, toilet handle, sink faucets, tables and countertops.
  • Open windows or door to increase ventilation.
  • Use disposable cups and utensils.
  • At all times avoid close contact with others, wash your hands often, wear a face covering, and avoid touching your eyes, nose, and mouth.
     
Safe Plane or Bus Travel:
  • Use hand sanitizer before eating and after touching any common surface, including money.
  • Wipe down common surfaces that you may touch, like airplane tables or arm rests.
  • Wear a mask at all times. Pinch the nose for a good seal, then only touch by elastics when putting it on or taking it off to keep hands clean.
  • Select a window seat to minimize contact with others walking in the aisle.
  • After you remove your luggage from baggage claim, wipe down all handles then sanitize your hands.
  • Sanitize your hands as soon as you exit the airport.
  • Do not put your phone down on common surfaces that others would have touched like lunch tables, airline seats, etc., unless wiped down first.
  • Practice good social distancing while standing in lines (minimum 6 feet).
  • Avoid the waiting area chairs and other frequently used areas.
  • Avoid small, crowded areas while waiting. Avoid areas where an air conditioner is blowing on you. Do not have the air vent on the plane blowing on you.
  • When possible, make sure to properly wash your hands (wash & breathe - 4 deep breaths in and out while washing). Use paper towels to open bathroom doors and turn off sinks, and don't touch your face.
  • Do not visit older individuals or those with illness for 14 days after flying.

Wellness Checker

The Wellness Checker is a procedure implemented to help keep all cadets, faculty, and staff safe. You will review this list of questions each morning. Please familiarize yourself with this and get in the habit of thinking about these questions each morning when you wake up.

  1. Do you feel different from your normal state of health?
  2. Any chills, hot/cold flashes, muscle aches, or fever?
  3. Any runny nose, congestion, red eyes, change in sense of smell or taste?
  4. Any cough, chest pain, or trouble breathing?
  5. Any headache or sore throat?
  6. Any nausea, vomiting, or diarrhea?
  7. Any contact with someone who has tested positive for COVID-19 in the past two weeks?
  8. Any contact with anyone who is currently under quarantine?

If you can answer "yes" to any of these questions, please do not come to campus.
If you have a temperature of 99 F or higher, please DO NOT COME TO CAMPUS.

If you have any questions, or need more information, please contact Health Services at (508)830-5048.


Cadet Parking Information

To: Cadet Candidates, Class of 2024
From: Chris Slattery, Chief - MMA
Ref: Vehicle Parking Instructions - Orientation 2020
Date: July 8, 2020

Dear Cadet Candidates,

Cadet Candidates may bring their vehicle to campus for Orientation and park in the gymnasium parking lot. There will be no freshman parking in Academy parking lots during the fall term.

Students may submit a hardship request for parking to the Director of Admissions. This request must be received by 01 August and decisions will be made prior to the start of Phase I of Orientation which begins on 16 August. Please note that approval from the Director of Admissions grants the opportunity for a student to enter into the parking lottery and does not guarantee a space in an Academy lot. A hardship example would be a student needing to make weekly visits to a hospital in Boston for medical treatments. Being an out-of-state resident is not a hardship.

Various departments on campus have worked together to set up a shuttle service throughout Buzzards Bay for all cadets. Students will have access to local stores to take care of their personal needs.

Public Safety Officers and I look forward to meeting and working with you during Orientation and the fall semester. If there's anything we can do to help, please do not hesitate to contact us.

Printable Copy of this Information