Incoming Spring Transfer Students

So you’ve been accepted. Now what? Below is a guide to assist you in preparing to become an enrolled cadet at the Academy.

1. Accept your Offer of Admission

Mail back your acceptance form included in your acceptance packet, making sure to include the $400 enrollment fee. This not only holds your place in the class, but is the trigger for additional information – it allows other departments on campus to acknowledge you are an incoming student.

2. Apply for Financial Aid

To apply for financial aid, students must complete a Free Application For Federal Student Aid (FAFSA) each year. The 2019-2020 FAFSA should be done immediately for the spring semester. The form can be found at You should also file your 2020-2021 FAFSA at this time.  Our priority deadline for 20-21 applications for returning students is March 1, 2020. 

All students can monitor their financial aid status through the MMA self-service portal. You will receive information regarding how to access this portal via email shortly after you receive your acceptance packet from the Admissions Office.  In addition to viewing your application status, you can also view missing documents, review/accept your financial aid award online, print your financial aid award letter, complete all necessary steps to finalize your award and view important information regarding your financial aid award.

If you have been awarded any outside scholarships be sure to notify the Financial Aid Office, either by reporting it under the ‘REPORT/VIEW OUTSIDE AWARDS’ link on the MMA self-service portal, or by sending written notification directly to the Financial Aid Office.

3. Uniform Fitting

Contact the Bookstore to schedule your uniform fitting. This needs to be done prior to January 31st, 2020.


4. Prepare your Technology

MMA prides itself on its technology resources, all of which you will need to successfully transition to life as a cadet. You will receive an email with your account login information within a week of your acceptance, at which point you can access the Tech Prep page and complete your next steps:

  • Create your password

  • Set up your student email

  • Access the WebAdvisor and Self Service student portals

  • Set up a parent payment portal

  • Sign up for emergency notifications

  • Access Blackboard, the Academy's learning management system

  • Complete your medical history

5. Complete your Medical Forms

According to Massachusetts State Law, all students must be covered by health insurance. If you are not covered by an outside insurance policy, you must purchase and enroll in the health plan available through MMA.

You are required to either enroll in University Health Plan through MMA or fill out a health insurance waiver if covered by an outside plan. This must be done each and every academic year. If you are covered by MassHealth, follow the link specific to MassHealth recipients when you fill out the waiver form. MassHealth will pay the premium for you to enroll in the University Health Plan Program through MMA. It is more cost effective for them to pay your premium and have you use the University Health Plan insurance than it is for you to use the MassHealth insurance.

Follow the link below to either enroll or waive the school sponsored insurance. If waiving, the charge on your bill will be removed once we receive confirmation that you filled out the waiver.

University Health Plans

All incoming cadets are required to submit their medical forms to Health Services no later than February 1st. Please Note: Physicals for athletes need to be performed within 6 months of August 2018 per NCAA requirements.

Marine Engine or Transportation Majors    All Other Majors

Scan to or mail to:

Massachusetts Maritime Health Services
101 Academy Drive
Buzzards Bay, MA 02532

A physical, medical, and immunization history must also be completed via the Online Student Health Portal (OSH). Once you have been given your Maritime login credentials, you will be able to access the Health Portal.

Health Portal

Note for Student Athletes: NCAA regulations require all physical examinations to be completed within six months of the start of your sports season. Please contact the Sports Medicine staff with any questions.

6. Access your bill through WebAdvisor

Students access their electronic bill through the self service portal. You are not required to pay online, MMA still accepts payment by check or cash, however MMA does not mail paper statements. You will receive an email notification when your spring bill is ready to view. When viewing your bill, if you see that the health insurance fee has not been waived, and should be, please review Number 5 on this page.

7. Submit your Final Transcripts and Drug Testing

Not every lab is approved for DOT testing so be sure to check the list before paying to have a test done that will not be accepted.  The Academy requires a “Pre-employment” 5-panel DOT (USCG) drug screen for admission and re-admission.  The form should say: “FEDERAL DRUG TESTING CUSTODY AND CONTROL FORM” at the top, if it doesn’t have these words, it is the wrong test. Note: A photo ID is required when reporting to the test location.

Incoming Freshmen - Please make sure your final official high school transcript includes proof of graduation. Offers of acceptance to Massachusetts Maritime Academy are contingent upon successful completion of all courses and certification of your high school graduation. If your performance declines significantly, we reserve the right to rescind your acceptance. Have your AP and/or IB scores sent to the Registrar's Office to be awarded credit (if applicable).

Incoming Transfers - Be sure to send your final official college transcript. Offers of acceptance to Massachusetts Maritime Academy are contingent upon successfully meeting the transfer standards. If final transcripts do not meet these standards, we reserve the right to rescind your acceptance. Please note that only a grade of “C” or higher is considered for transfer.

8. Complete Student Services Materials

All incoming students are required to complete the following:

  • Complete the following forms prior to January 31st, 2019. These will be emailed to your @maritime email directly:

    • An Image Release form ​

    • An acknowledgement of the Massachusetts Maritime Academy drug testing policy

  • A Title IX interactive program, which will be emailed to your student email account, must be completed prior to Orientation.  This program should be completed by the intended student only.

9. Varsity Intercollegiate Sport Participation

If you are interested in participating in a varsity intercollegiate sport, the NCAA mandates Student-Athletes adhere to the following requirements:
  • Obtain a Pre-participation Physical Examination (PPE) within 6 months of the 1st practice
    • Submit a copy of this form to Chris Barry (contact information below)
    • Fall sport athletes should obtain a PPE no earlier than March 1st
    • Spring sport athletes should obtain a PPE no earlier than April 1st,
      • April 1st coincides with non-traditional fall practices/tryouts

    • If you're unable to obtain an updated PPE due to insurance issues, contact Chris Barry

  • Complete the online Athletic Training medical information; this is in addition to Health Services info
    • Go to (SportsWare)
    • Click “Join SportsWare” and enter the School ID: MMABUCS
    • Fill in required information using your MARITIME EMAIL as your primary email
    • Upon being granted access to the site, complete all info marked with a red asterisk (*)
    • Your info will be reviewed and status manually updated
  • Complete a baseline concussion test administered by a member of the Athletic Training Staff
    • The test may be completed during a visit to campus by contacting Chris Barry
    • The test will also be administered during orientation
  • Provide your sickle cell trait status

Feel free to contact Chris Barry with any varsity athletics related questions.

10. Attend Orientation

All incoming spring transfers students are required to attend Spring Semester Orientation Program (SSOP). Check-in is on Monday, February 24 at 1300 and check out is Friday, February 28 at 1100. More information will be emailed to students.

**Please note, both spring and fall admits, are required to attend a two-week summer Orientation at the end of August prior to the start of classes. Check-in is on Saturday, August 15th, 2020 at 0800. The two-week orientation will conclude on Friday, August 28th with a Marching Competition at 1830 in Clean Harbors Stadium to be followed by awards and the cadet candidate oath. The cadets will be dismissed at approximately 2100.  The Massachusetts Maritime Academy Public Safety officers will be assisting with traffic control and guiding visitors who require special access. Restrooms will be available in the gymnasium. Service animals are welcome, however for their comfort and safety pets are not allowed.

What to Bring Spring Orientation