Energy Systems Engineering Co-op

I. General Guideline for the ESE Co-op Project

The MMA Energy Systems Engineering (ESE) Cooperative Program (co-op) is intended to be  both a technical and interpersonal educational experience. The student will be exposed to diverse facilities, equipment, machinery, people, and geographical locations. For the six academic credits received, the student is required to complete a minimum of 280 hours of co-op experience for the summer term, which equates to a minimum of seven full work weeks or 35 eight hour days. Because of holidays, etc., students will typically need seven to nine weeks to satisfy the minimum requirements; however, students are encouraged to work beyond the 280 hours for the additional experience, income, and extra credit on their project report.

The purpose of the ESE co-op experience is to provide the student with practical “hands-on” experience as related to increasing technical engineering challenges and practical managerial experience as related to different organizational structures and interpersonal practices of a public or private sector facilities operation or engineering firm and its surrounding community. Your performance during your co-op term will be a determining factor in how well prepared you will be to enter the field of energy systems engineering or management. Your co-op experience may also be an avenue for employment opportunities with companies in the MMA Co-op program.

Some of the sponsor companies are large companies, which have considerable resources to devote to the training process of this program. Their primary concern is the training and evaluation of students in this program to develop the student as a prospective future employee. Other companies are smaller in size and have limited resources. They wholly support the program but desire a significant contribution of productive work from the student during the coop term. The student will be expected to work long hours and spend as much time at the facility or job sites as possible. The student is expected to offer their own time and service to assist in any way. The student is expected to be an opportunist and take advantage of unique situations.

The student is advised to become familiar with company policies and strictly adhere to them. You are representing MMA and the Engineering Department. You are expected to be polite and courteous at all times, both at the various facilities and job sites. Your conduct in the local community may have a dramatic impact on your co-op experience. You are expected to be neat in personal appearance and adhere to company dress code policies if they exist.

Most importantly, you must become familiar with the hazards of the facilities or job sites, to which you may be exposed. Do not enter restricted areas and do not perform any operating or maintenance tasks without the appropriate supervision and applicable training. Always wear your personal protective equipment in designated areas. Many facilities may have toxic or hazardous materials on site; you must always be prepared to escape from a hazardous area.

Your personal safety and that of your fellow workers cannot be over emphasized. You must be constantly alert to your surroundings and potential hazards. You must follow all company safety rules

II. ESE Co-op I Project Requirements

General: ESE Cooperative I (EN-2242) carries six academic credits. The co-op grade will be based in large part upon a formal project report, which must be submitted no later than 10 school days after the beginning of the following semester or as otherwise directed. ** There will be a four (4) percent grade reduction for each school day the report is late. Reports will not be accepted after five (5) school days late. ** At that point, the student will receive a failing grade and will have to repeat the co-op. Exceptions will be made for extenuating circumstances, which must be presented in writing to the Engineering Department Chair prior to the project due date. 

Project Report: Each cadet must submit an individual project report. Use your own words in describing the facilities, equipment, systems, and procedures. Technical manuals should not be copied verbatim. General descriptions should be such that another student reading this report would be able to understand what you describe. If there is a subsection, where information is not available or readily available, explain why in detail. When using abbreviations, first identify the meaning for the abbreviation; for example - personal protective equipment (PPE). 

All text in this report must be completed with Microsoft Word, and students will lose credit for mistakes in capitalization, spelling, and grammar. The report should be 3-hole punched and submitted in a white 3-ring binder (1.0-inch or 1.5-inch) with the cadet's name on the cover and spine. Do not place the individual report pages in protective sheet covers.

The Project Report must contain a Title Page, a separate Table of Contents, a separate List of Abbreviations, and the following sections and subsections. Suitable dividers with labeled tabs must be inserted between each section of the report. The report font shall be 12 point Times New Roman. Each page shall have 1-inch margins, each paragraph shall be double spaced, and each subsection shall be indented and labeled. Complete all subsections. If a particular subsection is not applicable to a given co-op, then a narrative explaining why it is not applicable must still be provided for that subsection. Pay attention to detail.

Section 1: Co-op Background

  1. Describe the company where you worked (location, size, number of employees, etc.), how long the company has existed, and what business sector(s) the company supports. Provide the company website, and if the company is publicly traded, provide the company stock symbol and stock exchange. Identify whether this is your first or a subsequent co-op with this particular company.
  2. Describe the particular site(s) where you worked (location; number, age and size of buildings; property acreage; etc.) and any unique features or engineering characteristics.
  3. Describe your job setting (department, name of supervisor(s), and key co-workers (union or non-union) and their backgrounds). Describe your job responsibilities. Describe your work schedule; days of the week and times/hours per day. If this is a return co-op, comment on changes in responsibilities from the prior co-op and clearly describe what you did differently from the prior co-op.
  4. Describe the company’s organizational structure. Provide a computer generated drawing showing (1) the organizational structure from the corporate CEO/President level down to your facility location and (2) at your facility from top management down through the department level to your co-op position.

Section 2: Human Resources (HR)

  1. Describe in detail how you found or received this co-op, the check-in process and what steps HR took to initiate your co-op. Describe the company’s HR staff.
  2. Describe, refer to, and include a copy of the company’s Equal Employment Policy.
  3. Describe, refer to, and include a copy of the company’s Sexual Harassment Policy.
  4. Identify, describe, and include a copy of other noteworthy company HR policy(s).

Section 3: Operations, Maintenacne (O&M), and Sustainability

  1. Describe the general nature of facilities operations. Provide a CAD generated facility site plan of specific building(s) or the entire site. If the facility is a manufacturing plant, provide a CAD line diagram showing production flow from raw materials to finished product. Identify the major utility providers for the facility or job site(s). Provide a CAD drawing of the electrical, water, wastewater, steam, or other distribution system.
  2. Describe major equipment (boilers, turbines, generators, HVAC systems, wastewater or purification systems, renewable energy systems, etc.) produced and/or serviced by the company or operated on-site at the facility.
  3. Describe the preventive maintenance, inventory control, or other O&M system. Include an example copy of a system document, such as a Job Order, Work Order, Purchase Order, or Service Contract and describe the process involved with this document.
  4. Describe the corporate level or companywide sustainability programs and their long range goals. Describe local site-specific programs or initiatives with regard to energy conservation and environmental sustainability. 

Section 4: Safety and Environmental Health (SEH)

  1. Describe the overall safety and environmental health program requirements associated with the facility. Note any unique or unusual municipal, state, or federal requirements.
  2. Describe, refer to, and include a copy of the company’s Safety Policy or Training Program. If this is a lengthy document, only include the policy/program and executive summary pages.
  3. Describe, refer to, and include a copy of the company’s Environmental Compliance Policy regarding recycling and hazardous material and/or waste management.
  4. Describe, refer to, and include a copy of an MSDS or Hazardous Waste Manifest that was applicable to your co-op. 

Section 5: Appendicies (provide a separate title page or tab for each appendix)

  • Appendix A Daily Log: A typed journal that documents your co-op experience by day and date. This should include but not be limited to; work performed, training received, human resource issues, and unique problem solving or other experiences. The journal pages should be 1-inch margins with each paragraph single-spaced. Note: Log entries should be continuous, so there should not be a single page for each day.
  • Appendix B Co-op Correspondence: Include a copy of your letter (business letter format) to the Engineering Department Chair discussing the aspects of the co-op program and this specific co-op. Comment on what you learned, possible co-op or curriculum improvements, and whether to continue this particular co-op and/or sponsor. Include a copy of the thank you letter (business letter format) that you sent to your immediate supervisor upon completing your co-op. Include copies of any other thank you letters you may have sent.
  • Appendix C Student Evaluation: Include a copy of the completed Student Evaluation (Job Description) form provided by the Career Services Office. Deliver the original to Career Services.
  • Appendix D Resume: Include a copy of your resume, updated to reflect this co-op experience.
  • Appendix E Photographs: Include, list, label, and briefly describe six to ten photographs with and without people that are representative of the co-op.
  • Any additional Appendix is optional and should be labeled and described appropriately

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