Sustainability & Project Coordinator
The Sustainability & Project Coordinator will work with the Director of Operations to manage our building portfolio's utility performance, regulatory compliance, sustainability, operational initiatives and associated project involvement. This role is critical to maintaining our commitment to a sustainable operation while ensuring all regulatory requirements are met across our properties.
Key Responsibilities
Compliance Management & Documentation
Assist with regulatory submissions including BEUDO (Cambridge), LBER (Massachusetts), and GRESB, particularly during compliance periods.
Update and analyze Energy Star Portfolio Manager data for submission requirements
Work with management and the client on BEUDO verification requirements for compliance periods
Assist with third-party verifications for regulatory reporting
Analyze utility consumption against BEUDO baseline years to optimize building performance
Maintain and update compliance plans with current documentation
Data Management & Analysis
Assist in managing CMMS/Prism system to monitor building preventative maintenance activities, compliance requirements, and work orders
Generate system reports and coordinate with Property Management teams and Building Engineers
Support with the accuracy and review of utility data entries (electric, natural gas, water, waste) in Energy Star Portfolio Manager and assist with identifying inconsistencies or missing data and coordinate immediate follow-up
Assist with the quality control analysis on portfolio utility data
Extract and support the analysis of utility usage and cost data, preparing comprehensive analysis packages for the Operations and Property Management Team
Support the creation of sustainability presentations showcasing key metrics with multi-year comparative analyses
Assist with compiling and analyzing comprehensive annual utility performance data
Operational Performance Oversight
Support portfolio operational reviews, presenting month-over-month and year-over-year trend analyses
Document explanations for significant variances and highlight impacts from vacancies or tenancy changes
Follow up on critical maintenance issues to ensure timely resolution
Assist with managing sub-metering systems, analyzing reports for accuracy and identifying anomalies in tenant consumption
Monitor Energy Star ratings for certified buildings and identify new certification opportunities
Assist with coordinating water safety compliance reviews with consultants and operations teams
Review WELL Building certification maintenance and identify new certification opportunities
Financial & Strategic Planning
Partner with energy consultants to develop utility budgets and rate projections
Support utility procurement processes for natural gas and electricity at the portfolio level
Coordinate ASHRAE and energy efficiency audits with mechanical consultants
Oversee ROI analysis of Energy Conservation Measures (ECMs)
Support implementation of approved efficiency projects
Qualifications
Required Skills & Experience
Bachelor's degree in Sustainability, Facility Management, or related field
0-2+ years of experience in building sustainability, energy management, or related field
Experience with Energy Star Portfolio Manager and building management systems
Understanding of energy benchmarking and reporting regulations
Experience with sustainability reporting frameworks (preferably GRESB)
Advanced Excel skills for data analysis and visualization
Excellent written and verbal communication skills
Preferred Qualifications
Experience with utility sub-metering systems and tenant billing
Knowledge of building mechanical systems and energy efficiency measures
Familiarity with Cambridge BEUDO and Massachusetts LBER reporting requirements
Experience with decarbonization planning for commercial buildings
Estimated total compensation for this position:
65,000.00 – 75,000.00 USD per year