Director Facilities

Full Job Description

Summary:
Reports to the Vice President of Facilities Services. Oversees and directs installations, operations, procurements and repairs to mechanical, plumbing, electrical systems, communications systems, data collection systems, security and surveillance systems, and fire alarm systems. Collaborates with Director, Facilities Development to ensure that architectural, mechanical, electrical, plumbing, heating, ventilation and air conditioning systems are designed and installed correctly. Coordinates and directs and provides leadership to Facilities Management Department Managers, regarding the operations and maintenance of facility equipment Ensures that the hospital is in compliance with all Building Codes, CMS, TJC, OSHA, NFPA, and other Regulatory Agencies.

Additional responsibilities include coordinating the medical response to all forms of terrorism and mass casualty that may occur within the State by allocating resources within the Hospital community in the State and creating a unified response that covers all Hospitals and local, State, and Federal Agencies. Provides necessary leadership to create the unified response program in such a manner that assures coordination with the existing emergency management plans and programs of other healthcare institutions, EMS services and governmental emergency management agencies. Works with the VP of Facilities Services and the Department of Health to respond to and correct any elements of the unified response programs that are determined to be uncoordinated, at designated program monitoring and evaluation points.
Responsibilities:
►Interviews, selects, directs and evaluates subordinate managers, supervisors and administrative support staff. Disciplines subordinate employees up to and including discharge. Provides guidance and counsel in resolving complex and/or sensitive problems with subordinate managers and other supervisors.

►Participates in the development of the Facilities Services’ group short-term and long-term goals and objectives. Provides facility engineering and maintenance guidance and assistance support to non-facility departments in the development of short-term and long-term facility goals and objectives.

►Collaborates with Director, Facilities Development in the development and maintenance of the facilities and grounds, to include structural changes, modifications, additions to existing facilities and new systems. Assists in preparing cost and time estimates for new development projects.

►Ensures the proper design and optimal functioning of the hospital's heating, refrigeration, air conditioning, electrical power, water, sanitation, oxygen, gas and steam systems to supply the hospital with uninterrupted utility service and patient care systems. Ensures the hospital is in compliance with applicable facility codes and regulations.

►Ensures that preventive maintenance and inspection to hospital's infrastructure and major operating equipment, facilities, and utility systems are conducted to avoid loss of service.

►Determines necessity to procure outside contracted services or consultants, reviews and within authority, approves requests for proposals.

►Provides maintenance and modification services and recommends designs for electrical, plumbing, mechanical, and other patient care equipment as required by regulatory agencies.

►Collaborates in the design of new or existing systems such as, circuits and devices be used in maintenance to test low, medium and high voltage distribution systems, electrical power riser distribution, fire alarm system, new lighting, etc

►Ensures that all planned electrical and other utility outages and cut-overs are communicated with necessary hospital leadership and staff.

►Ensures that written and automated data and information related to corrective and preventive maintenance activities are recorded accurately, maintained and up to date and in compliance with CMS, TJC, NFPA, NEC and OSHA and insurance company requirements. Compiles data from electric and steam consumption recorders and maintain records for cost and load control.

►Develops and maintains ongoing in-service and training programs to update and enhance the skills and abilities of all departmental personnel.

►Participates as team member and makes building rounds to identify areas needing repairs or improvements. Assigns identified areas requiring repairs or improvement to appropriate personnel for implementation.

►Directs the preparation and maintenance of departmental records and reports including department operating efficiency analysis e.g. manpower utilization, project completion effectiveness, project status reporting, etc.

►Coordinates medical response to all forms of terrorism and mass casualty that may occur within the State. Allocates resources with the Hospital community in the State and creates a unified response that covers all Hospitals and local, State and Federal Agencies.

►Collaborates with the VP of Facilities Services in the development and provides leadership to create a unified response program and coordinates with existing emergency management plans and programs of other healthcare institutions, EMS services and governmental emergency management agencies.

►Collaborates with the Rhode Island Department of Health to respond to and correct any elements of the unified response programs that are determined to be uncoordinated at designated program monitoring and evaluation points.

►Provides surge capacity within the state healthcare system as part of a unified terrorism response plan working with Health, MHRI, and HARI.

►Directs activities of Fire Inspector to inspect hospital facilities and equipment to detect fire hazards, non-compliance to established fire safety codes and other conditions which affect the hospital's ability to effectively prevent or respond to fire conditions. Ensures preparation and maintenance of detailed records and reports of activities.

►Plans, schedules and conducts practice fire drills and evacuation drills in patient-occupied buildings, ensuring proper procedures are followed. Provides for orientation of new employees in proper use of firefighting equipment. As necessary, provides instruction of other hospital personnel in fire safety, drill procedures, fire prevention and protection, etc.

►Responds to fire alarm conditions. Investigates reports of smoke or gas odors. Determines if danger exists and takes appropriate action. Oversee restoration of alarm systems to normal conditions as required and replacement of faulty detectors as necessary. Carries a pager and is on call 24 hours a day, including weekends

►Prepares written recommendations to department heads for necessary corrective action to resolve non-compliance to fire codes noted during inspection tour. Participates with Director, for approval, for changes in type, number or location of fire alarm and warning devices and fire fighting devices and equipment to comply with local, state and life safety codes. Prioritizes deficiencies and corrective actions.

►Assures that all renovations and construction is carried out in a safe manner and that life safety and fire safety features in occupied portions of the building are maintained in conformance with all pertinent codes. Requires and enforces all “made safe” requirements prior to construction taking place on existing facilities.

►Responds to all hazardous materials incidents and others requiring assistance, secures the area, mobilizes resources to eliminate the hazard, protect life and clean up the area. Assures that it is removed from the property by a federally approved waste-hauling agency.

►Responds to Emergency Call Back situations.

QUALIFICATIONS-EDUCATION:
Bachelor of Science Degree.

Requires a general understanding of facilities and plant engineering services including mechanical and electrical systems, co-generation systems, medical appliance electronics, electro-mechanical systems, refrigeration and cooling, plumbing, heating, carpentry, painting, landscaping, and architecture.

Requires the level of knowledge of the Incident Command Structure, familiar with Health Care Systems.

QUALIFICATIONS-EXPERIENCE:
Minimum of five years progressively responsible management experience in a large institutional setting, healthcare facility is preferable but not required.

SUPERVISION:
Director level responsibility for up to 106 FTEs to includes managers, supervisors and trades staff.

Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, ethnicity, sexual orientation, ancestry, genetics, gender identity or expression, disability, protected veteran or marital status. Lifespan is a VEVRAA Federal Contractor.
Location: Rhode Island Hospital, Providence, RI