Administrative Assistant - Advanced BIW Shipbuilding Program (Soft Money Appointment)

Under the direction of the Dean of Continuing Education and Online Programs, this position is responsible for supporting the Advanced BIW Shipbuilding and Marine Operations Program. The duties will include data entry, data analysis, interactions with new and existing students and/or customers, and solving complex administrative tasks as directed by the Dean, BIW Program Manager or other supervisors. Tasks will include updating all prospects, applicants and applicant related information. Generating and providing data in report form to internal and external groups. The employee will assist in the standardization and coordination of data entry and data mining as well as maintaining the integrity of student informational databases. Tasks are normally accomplished within well-defined parameters. Verbal and written communication skills are required for both internal and external contacts. Computer skills are essential. This is a full-time soft-money position. Occasional travel to Brunswick, Maine is expected.

DUTIES

Regular attendance is required.
Data entry for all prospective students, high schools, post-secondary institutions and organizations involved in the recruitment and admissions process.
Assist with the effective and accurate maintenance of data with respect tothe application process in all formats.
Assist with all campus visits: scheduling, logistics, registration, staff and student coverage.
Assist with updates to website and on-line materials.
Provide support to activities at MMA’s Brunswick location on occasion.
Provide advising to Apprenticeship students.
Contribute to ongoing quality control and data integrity.
Enter registration for admissions events, both on and off campus, and maintain event and invitation mailing lists.
Provide input for and/or produce reports and assist with general analysis of data as it relates to admissions and enrollment management.
Provide administrative support to the BIW Program Manager and Dean.
Provide administrative support to the Director of Industrial Training & Apprenticeships as needed.
Perform word processing, spreadsheet development, mail merge documents, and other clerical duties as required.
Submit all department requisitions, check requests and other general office duties.
Other duties as assigned.
This job description reflects the general duties of the job but is not a detailed description of all duties which may be inherent to the position. The Academy may assign reasonably related additional duties to individual employees consistent with policy and collective bargaining agreements.

SKILLS

Strong interpersonal, verbal and written communications skill.
Ability to work with a broad range of personalities.
Professional, positive, and approachable attitude. Good interpersonal skills.
Ability to use discretion and diplomacy in dealing with students, parents, families, staff, and colleagues.
Ability to process sensitive information and maintain confidentiality.
Meticulous attention to detail including excellent proofreading and highly accurate data entry.
Excellent organizational skills, including ability to handle multiple tasks,meet deadlines, and prioritize assignments.
Ability to demonstrate and encourage the values of collegiality, and respect among supervisors and peers.
Ability to become familiar and knowledgeable about Academy infrastructure, policies, and procedures.
Ability to work both independently and as a part of a team.
Aptitude for internet research.
Ability and willingness to learn new software programs.
QUALIFICATIONS

Intermediate-to advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint) and databases. Experience with Canvas, Slate and Power Campus preferred, or other relevant admissions customer relations management (CRM) or student information system (SIS) database experience.
High level of typing proficiency and accuracy required.
Prior experience working in higher education.
Thorough knowledge of office methods, procedures and practices.
Thorough knowledge of English grammar, punctuation, and spelling.
SPECIAL CONDITIONS

This position requires a Background Check.
Tobacco-free campus.
WORKING CONDITIONS

Sitting/computer keyboard manipulation/computer screen • Must be able to visually inspect work and generate own work on computer • Close office setting • The position will involve evening and weekend work

POSITION OVERVIEW

This document describes the duties and expectations of the Program Chair for the Advanced BIW Shipbuilding and Marine Operations Program. These may change with each academic year, through discussions between you and your supervisor (s). You will be reviewed and evaluated based on how well you perform these duties.

This position is located at Maine Maritime Academy’s (MMA) Maritime Industrial Workforce Development Training Center in Brunswick, Maine. The anticipated start date is August 1, 2025, although there is some flexibility to schedule an earlier or later date.

The BIW Program Chair is responsible for overseeing initiatives that support and enhance the undergraduate experience of BIW apprentices enrolled in the Ship Design and Ship Production programs. The BIW Program Chairoversees the academic programs at BIW leading to either a degree in Ship Production or the degree in Ship Design.The Program Manager will coordinate grant activities related to delivery of courses mapped to the General Education Program, Ship Design Program, and Ship Production programs offered from the Department of Arts &Sciences and Engineering, respectively.

The BIW Program Chair reports to the Dean of Graduate Online and Continuing Education, and works closely with the Department Chair for Arts & Sciences, Department Chair for Engineering, and the Registrar in all areas related to the undergraduate educational program. The BIW Program Chair is also expected to maintain strong relationships with the Dean of Faculty on issues relevant to undergraduate education, faculty evaluation and student evaluation.

This position will involve supervisory and teaching duties associated with the Ship Production and Ship Degreeprograms at Maine Maritime Academy’s Brunswick, Maine location. The responsibilities for this position will include some or all of the following: teaching, student advising, professional development, scholarship, service, and administrative responsibilities. Teaching is the fundamental responsibility of each faculty member; all faculty members are expected to participate in this activity. In addition, a high degree of “volunteerism/participation” is expected to facilitate the administrative support of the Academy along with effectively imparting your unique capabilities and expertise.

The ideal candidate should possess an understanding of undergraduate courses that may be used for coursework related to a ship design or shipyard operations/production program. A background with real-world experience teaching these courses is essential for this position. Experience managing programs is highly desirable.

LEADERSHIP FOR ACADEMY WIDE UNDERGRADUATE INITIATIVES

Provides support to the Dean of Graduate Online and Continuing Education for faculty evaluations at BIW.
Promotes the importance of First Year Experience including seminars.
Attends Academic Board and oversees PFD sanctions.
Attends Department Chair meetings
Reviews and supports General Education requirements, Ship Production and Ship Design degree requirements, and promotes undergraduate student learning outcomes.
Reviews and supports MMA program review requirements to ensure alignment of resources to achieve program outcomes including; program continuous improvement, student achievement, career placement, and enrollment.

LEADERSHIP FOR PROGRAM AND ACTIVITIES SERVING UNDERGRADUATE STUDENTS

Works closely with the Office of Admissions in program planning for Academic Admissions and Orientation programs.
Works closely with the Office of Student Affairs and Services to facilitate the planning of programs designed to enhance student success.

POLICY DEVELOPMENT AND IMPLEMENTATION

Audits student completion of the college’s general education and degree requirements.
Works in collaboration with the Office of Admissions and the Office of Student Affairs and Services on policies and strategies related to student recruitment, retention, and progression toward their degree.

OTHER ASPECTS OF FACULTY PERFORMANCE

Collegiality, as well as professional and ethical conduct, enhances teaching, learning and the general reputation of all persons in the academy. Therefore, all faculty members are expected to serve in a collegial fashion and in accordance with professional and ethical principles when dealing with other faculty members, students, administrators, and members of the public.

DUTIES

Teach at undergraduate level in areas allocated by the Dean of Graduate Online and Continuing Education and reviewed from time to time by appropriate Department Chair(s).
Assist in the development of learning materials, by preparing syllabus and lesson plans and maintaining records to monitor student progress, achievement and attendance.
Participate in the development, administration and marking of exams and other assessments.
Provide advice and support to students.
Contribute to the development, planning and implementation of a high-quality curriculum.
To conduct classroom observations and review of faculty in developing learning materials, preparing lesson plans and maintaining records to monitor student progress, achievement and attendance.
To participate in departmental and faculty seminars aimed at sharing research outcomes and building interdisciplinary collaboration within and outside the department.
To provide advice and support to students.
Inform students of their progress by promptly returning assignments, quizzes, papers and exams
Hold appropriate office hours weekly.
To participate in the administration of Office of the Provost and other activities as requested.
To contribute to departmental, faculty, or Academy-wide working groups or committees as requested.
To maintain one’s own continuing professional development.
To maintain an awareness and observation of fire and health and safety regulations.

All academic staff are expected to demonstrate their ongoing commitment to academic excellence; that is, to the conduct of possible research, publication, teaching and other forms of knowledge transfer, at the highest levels of achievement.

ESSENTIAL SKILLS

Teaching and other forms of public presentation.
Proven record of ability to manage time and work to strict deadlines.
Ability to write clearly and tailor communication style to meet the needs of the recipient.
Ability to work collaboratively.
Ability to share in organization and management of various Academy programs.
Commitment to high-quality teaching and fostering a positive learning environment for students.
Commitment to continuous professional development.
Commitment to MMA’s policy of equal opportunity and the ability to work harmoniously with colleagues and students of all genders, cultures and backgrounds.
Excellent interpersonal, organizational and communication skills are essential.
Ability to maintain composure in stressful situations.
High degree of professionalism.
Demonstrated integrity and ability to maintain confidentiality.
Demonstrated ability to adapt to changing priorities and conditions.

MINIMUM QUALIFICATIONS

Full Professor or equivalent with degrees in Transportation, Engineering, or Sciences.

PREFERED QUALIFICATIONS

A strong track record of successful teaching, particularly working with under-prepared students. Experience teaching via online modalities.
Minimum of Master Degree in relevant field of study.
Familiar with accreditation processes (e.g., NECHE, ABET).
Experience as Department Chair or equivalent
Familiar with shipyard or industrial workforce experience and academic programs.

SPECIAL CONDITIONS

Background check is required
Random Drug Testing for USCG licensed personnel
Tobacco-free campus

POSITION OVERVIEW

This document describes the duties and expectations of the Ship Production and Ship Design Coordinator for the Advanced Shipbuilding and Marine Operations Program at Bath Iron Works. These may change with each academic year, through discussions between you and your supervisor(s). You will be reviewed and evaluated based on how well you perform these duties.

This faculty position is located at Maine Maritime Academy’s (MMA) Maritime Industrial Workforce Development Training Center in Brunswick Maine. The anticipated start date is August 15, 2025, although there is some flexibility to schedule an earlier or later date.

This position will involve teaching duties associated with the Ship Production and Ship Degree programs. This position will primarily involve teaching Engineering-related and/or Math & Physics-related courses. It may also include managerial duties coordinating engineering, math, and/or physics coursework tasks with other instructors or administrators.

The responsibilities for this position will include some or all of the following: teaching, student advising, professional development, scholarship, service, and administrative responsibilities. Teaching is the fundamental responsibility of each faculty member; all faculty members are expected to participate in this activity. In addition, a high degree of “volunteerism/participation” is expected to facilitate the administrative support of the Academy along with effectively imparting your unique capabilities and expertise.

A background with real-world experience applying math, physics, and/or engineering principles to analyze and solve problems is essential for this position. Experience managing programs is highly desirable.

The ideal candidate should possess an understanding of applied mechanics and material properties that may be used in ship design, shipyard operations/production, or industrial applications.

TEACHING

Teaching responsibilities include time spent in the classroom, laboratory, and in immediate preparation for these; maintaining and improving competence in subjects being taught; preparing contemporary teaching materials; conferring with students on course materials; directing individual and group studies and practica; reviewing written examinations and papers; evaluating presentations; supervising independent study projects, supervising or teaching clinical cooperatives or industry programs, and assigning grades according to existing Academy policy.

DUTIES

Teach at undergraduate level in areas allocated by the BIW Program Chair and reviewed from time to time by the Department Chair and/or Dean.
Contribute to the development, planning and implementation of a high quality curriculum.
Assist in the development of learning materials, by preparing syllabus and lesson plans and maintaining records to monitor student progress, achievement and attendance.
Participate in the development, administration and marking of exams and other assessments.
Provide advice and support to students.
Inform students of their progress by promptly returning assignments, quizzes, papers and exams.
Hours vary, but must hold 2-3 office hours weekly for an adjunct teaching 12 credit hours per week, or pro-rated portion thereof for fewer credit hours.
Maintain an awareness and enforce fire and health and safety regulations applicable to the teaching location.

ESSENTIAL SKILLS

Teaching and other forms of public presentation.
Proven record of ability to supervise academic work by undergraduates or graduate students.
Proven record of ability to manage time and work to strict deadlines.
Ability to write clearly and tailor communication style to meet the needs of the recipient.
Ability to work collaboratively.
Commitment to high quality teaching and fostering a positive learning environment for students
Commitment to MMA’s policy of equal opportunity and the ability to work harmoniously with colleagues and students of all genders, cultures and backgrounds
Excellent interpersonal, organizational and communication skills are essential
Ability to maintain composure in stressful situations
High degree of professionalism
Demonstrated integrity and ability to maintain confidentiality

MINIMUM QUALIFICATIONS

Bachelor’s degree or higher from an accredited institution in a field related to position applying for, or demonstrated record of achievement and experience in relevant industry for technical support/lab positions.
Membership in relevant professional organization(s).
Prior successful teaching/training experience desired.
Appropriate professional license(s).

SPECIAL CONDITIONS

Background check is required
Must present original copies of transcripts

COURSES/POSITIONS THAT MAY BE AVAILABLE

BIW EG102 : Introduction to Marine Engineering — A study of marine systems with emphasis on new construction. The course is designed to provide the student with an overview of marine systems and the techniques used to install, test and align these systems. A review of ship construction manufacturing technique is also covered. Rec. 3, Cr. 2.

BIW EG103 : Intro Nondestructive Exam Methods — This course will contain introductory information on the basis of nondestructive testing, including all aspects of visual inspection. This will include discussion of typical sources of material manufacturing discontinuities in raw stock, forgings, castings, tubing/pipe, as well as discontinuities due to grinding, heat treating, welding, and fatigue. This course will also provide training in the visual inspection process, including the basis of visual perception, equipment, and acceptance/rejection criteria. Rec. 2, Cr. 1.

BIW EG105 : Liq Penetrant & Mag Part Exam Methods — This course is designed to provide the necessary training required to perform liquid penetrant (PT) and magnetic particle (MT) testing on various base materials and weld configurations, and to then evaluate the results. Training in each method will be provided such that base material or weld discontinuities can be detected and then evaluated to determine if they are acceptable or unacceptable. Rec. 2, Cr. 1.

BIW EG106 : Confined Space Safety — This course will provide instruction in the various methods, processes, and concepts required to recognize, evaluate, and control confined space hazards. Students will understand the duties associated with the testing of confined spaces. Students will also recognize key uses and limitations of testing instrumentation. Cr. 1.

BIW EG120 : Mechanical Drawing I — An introduction to the basics of mechanical drawing, including equipment and general drawing techniques; geometric construction; multiview (orthographic) drawings; basic isometrics; section views; descriptive geometry; and auxiliary views. Rec. 3, Cr. 3.

BIW EG201 : Ultrasonic Test Methods — This course is designed to provide the necessary training required to perform ultrasonic testing (UT) on various base metals and weld configurations, and then to evaluate those results. Training will be provided on ultrasonic theory and instrument operation, with application to thickness gauging and flaw detection. Further training will be provided on interpreting data to determine discontinuity shape, identity and location, and then evaluating these results to determine acceptability. Cr. 2.

BIW EG203 : Radiographic Test Methods — This course is designed to provide the necessary training required to perform radiographic (RT) testing on various base materials and weld configurations, and to then evaluate the results. Radiological safety measures will be stressed (including state certification). Instruction will include the necessary inspection techniques, film handling, etc. to ensure adequate film contrast and clarity. Further instruction will be provided on interpreting, identifying, and evaluating radiographic film discontinuities. Rec. 2, Cr. 2.

BIW EG215 : Blueprint Reading Methods — A study of the sketches and blueprints used by the structural trades. Rec. 3, Cr. 1.

BIW EG216 : Sheet Metal Methods — A study of the blueprints and procedures used in the sheet metal trade. Rec. 3, Cr. 1.

BIW EG217 : Pipefitting Methods — A study of the blueprints and procedures used in the pipefitting trade. Rec. 3, Cr. 1.

BIW EG218 : Electrical Methods — A study of the blueprints and procedures used in the electrical trade. Rec. 3, Cr. 1.

BIW EG219 : Outside Machinist Methods — A study of the blueprints and procedures used in the outside machinist trade. Rec. 3, Cr. 2.

BIW EG240 : Welding Technology — A course designed to provide insight into the technical aspects of standard welding techniques and practices. It includes a review of material testing and the heat treatment of steel, BIW’s welding processes (SMAW, GTAW, GMAW, GMAW-P, FCAW, SAW), thermal cutting processes (Plasma, Laser, Oxy Fuel and Carbon Arc Gouging) weld procedures, procedure and welder qualification testing, joint designs, welding best practices, weld distortion control, and causes of weld defects. Rec. 2, Cr. 2.

BIW EG241 : Welding Symbols — Introduction to recognizing, reading, interpreting, and drawing welding symbols. Rec. 2, Cr. 1.

BIW EG250 : Mechanical Drawing II — A continuation of Mechanical Drawing I, including parallel and radial line developments as well as triangulation in the drawing of ventilation and piping systems. Practical ventilation, piping, and shipboard application problems are also studied. Prerequisite: BIW EG120. Rec. 3, Cr. 3.

BIW EG252 : Drawing Development and Technology — Students learn to create working drawing packages for the BIW producation trades. Topics include: Drawing formatting including determining best views for production, basic views and details, usage of callbacks and symbols, giveral notes pages, build requirements, dimensions and reference points, line weights and other functional drawing components, drawing types (fabrication, install, etc), tolerances and tolerance stacking and multi-discipline drawings. Other topics as time permits. Rec. 3, Cr. 3.

BIW EG253 : CAD Drawing Development and Technology — Students learn to create working drawing packages for the BIW production trades using 2D technical drawings that meet industry standards using CAD software. Topics include: precision and accuracy, use of symbols, line types, line weights, orthographic projection, Multiview placement, text format, dimensions, section views, and plotting accuracy. A variety of design fields will be reviewed with an emphasis on ASME Y14.5M-2009 standards. Cr. 3.

BIW EG255 : Machine Shop Theory I — A study of the tools, materials, machinery and technology used in the machine shop. Rec. 3, Cr. 3.

BIW EG280 : Electricity I — Introduction to the nature of electricity: resistance, current, voltage, Ohm’s law, network theorems, and AC. Rec. 3, Cr. 2.

BIW EG281 : Electricity II — A continuation of Basic Electricity, introduces inductive and capacitive circuits, meters and transformers. Prerequisite: BIW EG280. Rec. 3, Cr. 3.

BIW EG282 : Electricity III — Topics include construction and troubleshooting of AC and DC generators and motors. Prerequisite: BIW EG281. Rec. 3, Cr. 1.

BIW EG283 : Electricity IV — Topics include development and layout of motor control circuits and uses individual and team labs involving hot and de-energized motor control circuits. Prerequisite: BIW EG282. Rec. 3, Cr. 3.

BIW EG355 : Machine Shop Theory II — A study of the tools, materials, machinery and technology used in the machine shop. Prerequisite: BIW EG255. Rec. 3, Cr. 2.

BIW ET200 : Basic Electronics — Introduction to the nature of electronics, semi-conductor fundamentals, diodes, zener diodes, and their use in power supply and regulator circuits. Rec. 3, Cr. 2.

BIW ET206 : Mechanics I — The study of forces applied to structures. Introduces vector mechanics, static equilibrium, two and three dimensional force systems, distributed forces and friction, linear and angular kinematics, linear and angular kinetics, energy methods, impulse, momentum, kinetics of three-dimensional motions, and vibrations. Structures studied include plane and three-dimensional trusses, frames, beams, and cables. Rec. 3, Cr. 3.

BIW ET207 : Electronics II — A continuation of Basic Electronics, introduces bi-polar transistor operation and characteristics, field effect transistors, thyristors, and optoelectric devices. Prerequisite: BIW ET200. Rec. 3, Cr. 2.

BIW ET208 : Electronics III — Topics include digital concepts: number systems, semiconductor devices for digital circuits, integrated, digital integrated, and digital logical circuits. Boolean algebra and arithmetic circuits will be covered as time permits. Prerequisite: BIW ET207. Rec. 3, Cr. 3.

BIW ET209 : Electronics IV — Topics in counter circuits, shift registers, timers, analog interfacing, memories, microprocessors, fundamentals, and programmable logic controllers will be covered as time permits. Prerequisite: BIW ET208. Rec.3, Cr. 3.

BIW ET230 : Strength of Materials — Study of stresses and strains in structural members including tension, compression, shear, torsion, bending, and combined stresses. Stresses and strains in beams, columns, and indeterminate structure are also examined. Rec. 3, Cr. 3.

BIW ET235 : Material Properties and Testing — A foundation course designed to acquaint the student with the properties and testing procedures of today’s common industrial materials used in ship building. Materials science, application considerations, and analysis of properties of metals, polymers, wood, concrete, material coatings, ceramics and composites will be covered through classroom and laboratory activity. Students will study the destructive and nondestructive testing procedures performed to identify and determine mechanical, physical and other properties for specific industrial and ship building applications. Cr. 3.

BIW ET282 : Design Practices — The goal of this course is to give students the skills required to make sound decisions when developing any design. Emphasis will be on concept development while considering manufacturing processes, cost, material selection, standardization, design evaluation and prototype development. Students will also develop skills and become familiar with types of tradeoffs required in a fast track design environment. Prerequisites: BIW EG252. Rec. 2, Cr. 2.

BIW ET283 : Intro to Marine Design — This Marine Design course presents topics required for understanding ship design at an introductory level, including buoyancy, stability, materials of manufacture, and inter-related systems. Students will be introduced to maritime vocabulary as they develop an understanding of the basic requirements of design and an appreciation for systems engineering principles. The course will cover maritime history, forces on a ship, design for manufacture concepts, and the basic physics, geometry and algebra concepts upon which ship design is based. Students will tour a working shipyard, if possible. Rec. 3, Cr. 3.

BIW ET285 : CAD Design Practices & Applications — The goal of this course is to give students the skills required to make sound decisions when developing any design. Emphasis will be on concept development while considering manufacturing processes, cost, material selection, standardization, design evaluation and prototype development. Students will also develop skills and become familiar with improving efficiency, advanced layout techniques, annotative scales, plotting, solving problems when working with existing drawings, creating hybrid vector-raster drawings, developing symbols and templates, and using software to solve design problems. Cr. 3.

BIW ET306 : Mechanics II — The study of forces applied to structures. Introduces vector mechanics, static equilibrium, two and three dimensional force systems, distributed forces and friction, linear and angular kinematics, linear and angular kinetics, energy methods, impulse, momentum, kinetics of three-dimensional motions, and vibrations. Structures studied include plane and three-dimensional trusses, frames, beams, and cables. Prerequisite: BIW ET206. Rec. 3, Cr. 2.

BIW ET383 : Marine Design II — This Intermediate Marine Design course presents topics required for understanding ship design at an intermediate level and concentrates on detailed design for specific area and disciplines within the shipbuilding disciplines. Students will expand their understanding of the taxonomy and vocabulary of the marine industry especially as it pertains to certain disciplines within the shipbuilding industry. Students will develop an intermediate understanding for the requirements of design and an appreciation for systems engineering principles at a detailed level. The course will cover maritime history as it pertains to the review of case studies which examine the need for requirements and standards and the consequences that occur when those requirements are not met. Students will be introduced to the detailed shipbuilding design discipline data they need to have a working knowledge of for ships systems design including electrical, structural, piping, machinery, HVAC, and hull outfitting with due consideration for safety, human factors, and environmental control requirements. Students will complete a final project that they will present, which combines this working knowledge with a requirements bounded design solution for a ship design that accounts for dynamic forces on a ship, and design for manufacture concepts. Class room analytical work will include concepts involving basic physics, geometry and algebra. Students will tour a working shipyard if possible. Rec. 3, Cr. 3.