Assistant Project Manager
Assistant Project Manager -
Who We Are:
At Pearl, our mission is to foster relationships by providing innovative solutions to construct community
landmarks where we live, work, and grow. Our core values and behaviors are centered around being our
clients go-to solution, going the extra mile in construction endeavors. Our culture thrives on a
relentlessly positive approach, placing unwavering trust in our people and recognizing our responsibility
to them and their families. We embrace creativity by thinking of new ways to approach tasks and
rejecting limitations with a firm belief that there's always a solution.
Position Summary (What to Expect):
As an Assistant Project Manager, you will be integral to the coordination of project activities, assisting
Leadership, Project Managers and Superintendents in ensuring adherence to cost, schedule, document
control, and quality standards. Ultimately supporting project teams on all levels, you will wield
independent judgment in the daily administration of our projects, contributing to their successful
execution and alignment with our goals and values. You will actively engage in continuous improvement
and learning, embracing opportunities for growth and development within your role.
Pearl Assistant Project Managers embody a positive humble, driven approach going the extra mile to
achieve results.
Salary Range $65,000 - $68,000
Responsibilities (What You’ll Do)
• Collaborate closely with Project Managers, Superintendents, Accounting and Leadership
throughout the entire project lifecycle, actively participating in various phases and aspects to
ensure seamless project execution and document control.
• Assist Project Manager with managing financial aspects of the owner contract, subcontracts,
and manage Submittals, RFI’s and Change Orders logs.
• Extend support to Field Staff, enhancing communication and coordination for efficient project
operations.
• Take a proactive role in contributing to the development and execution of Standard Operating
Procedures (SOPs) and company guidelines related to project management.
• Establish effective relationships with internal and external teams.
Project Start-Up
Review Owner contract and become familiar with terms & conditions.
Ensure all subcontractors have the most updated CPM schedule by distributing short-interval
and overall construction project schedules.
Collaborate with the Project Manager to develop Phasing and Logistics plans.
Facilitate the acquisition of necessary permits as requested by the Project Manager.
Thoroughly review drawings and specifications to gain a comprehensive understanding of the
project.
Solicit pricing from subcontractors for specific scopes of work as directed by the Project
Manager.
Complete leveling sheets, scope review, and complete buyout as directed by Project Manager.
Create and maintain the Submittal and RFI Register.
Ongoing Projects
Work alongside the Project Manager to ensure contracts, insurance, and bonds are current and
received before subcontractors commence work on site.
Follow up on collection of all non-received documents and escalate issues to the Project
Manager.
Participate in all weekly project and subcontractor meetings, ensuring timely preparation and
distribution of meeting minutes.
Collaborate with the Superintendent to review project logs (RFIs, Submittals, PCOs) on a weekly
basis.
Monitor progress of submittals and track material deliveries, ensuring compliance with plans
and specifications.
Collect and draft all project RFIs.
Collect Superintendent daily reports, weekly project pictures and safety documentation,
reviewing for completeness and saving in project folder. Escalate to PM any deficiencies.
Collect and distribute coordination drawings from appropriate subcontractors. Review drawings
with the Project Manager and Superintendent. Schedule coordination meetings for Project
Manager to chair.
Collect subcontractor change requests for review by the Project Manager.
Complete quantity take-offs as needed.
Project Closeout
Distribute punch lists and follow up as necessary to ensure timely completion of punch list work.
Collect all required documents for certificate of occupancy and/or licensure (DPH requirements,
affidavits, inspector sign offs, etc.)
Compile the close out matrix and review with the Project Manager/Leadership, monitoring
document collection progress and addressing non-compliant issues with subcontractors directly.
Knowledge, Skills, Abilities (What You Bring)
• An understanding of construction operations, knowledge of construction principles, techniques,
and procedures.
• Ability to effectively communicate present information in oral, written and graphic form.
• Demonstrated skills in organizing and analyzing information to proactively find solutions for
construction projects.
• Ability to read architectural / engineering plans and specifications.
• Skill in the use of computer software including word processing, spreadsheets, and project
scheduling applications. Bluebeam and CADD skills a plus.
• Strong ability to partner with staff and trade partners.
• Commitment to excellence, self-motivation, and adaptability.
• Capable of dealing with ambiguity and tight work oversight.
• Able to constantly multi-task and handle competing priorities details necessary for successful
construction while maintaining excellent customer relations.
• Must have judgment to know when to appropriately escalate issues up the chain of command.
• A strong sense of urgency and initiative, and the ability to quickly study and react to complex
issues and resolve conflict effectively in a firm but fair manner.
• Know the client’s goal and needs and meet or exceed those at all times.
Pearl is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color,
national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
To apply, please send your resume to Seth Adams, seth@pearlcompany.net.
