Residency Requirements

Residency Policy Regulations Governing the Classification of Students for Tuition and Fee Purposes Effective: 10/1/2012
 
Section 1. Purpose and Authority

Student classification for assessment of fees is determined solely by the Academy. Because the State of Massachusetts makes appropriations for the operation of the Academy and the construction of its physical facilities, lower tuition is charged to Massachusetts domiciliary. The criteria set forth herein are intended to differentiate between Massachusetts domiciliary and others in an equitable way for the purpose of tuition and fee assessment. These criteria may not coincide with the determination of domiciliary status for other purposes. This policy will apply to all undergraduate students.

Section 2. Definitions used in these regulations

2.1 Domicile: a person's true fixed and permanent home and place of habitation. It is the single place where one intends to remain and to which one expects to return when one leaves without intending to establish a new domicile elsewhere. Should a person for whom residency is dependent leave the state of Massachusetts for 12 consecutive months for any reason, that individual relinquishes his or her Massachusetts residency

2.2 Natural parent/s:
A. The natural parents are divorced and/or legally separated, the one with whom the applicant resides the majority (51% or more) of the year OR
B. the legal guardian/s, provided there are no circumstances indicating that the guardianship was created primarily for the purpose of qualifying as a Massachusetts student

2.3 Close relative:
A. The said relative has claimed and will continue to claim the student as a dependent for federal income tax purposes; AND
B. the student resided with the said relative for at least 12 consecutive full months as of the first day of classes in the semester or session for which Massachusetts domiciliary status is sought; AND
C. no natural parent contributes to the support of the student in an amount sufficient to claim the student as a dependent for federal income tax purposes in any jurisdiction

2.4 Independent:
A.  An individual who has established and maintained a domicile separate from that of his or her parents for at least 12 consecutive full months as of 2 the first day of the classes in the semester or session for which classification as a Massachusetts resident is sought; AND
B. is not claimed as a dependent for federal income tax purposes by any other person in any jurisdiction; AND
C. is not required to provide parental information on any federal, state, or institutional application for financial assistance, regardless of whether such assistance is applied for; AND
D. demonstrates the ability to provide tuition and a minimum of his or her living expenses without financial support from his or her parent or a relative.

2.5 Dependent: all applicants who do not qualify as independent (above)

2.6 Person on whom the classification depends: the parent/s in the case of a dependent applicant and the applicant (student) in the case of an independent person

Section 3. Qualification as a Massachusetts Domiciliary

3.1 To qualify as a Massachusetts domiciliary (hereafter a "Massachusetts student"), the person on whom the classification depends must have been domiciled in Massachusetts for at least 12 consecutive full months, as of the first day of classes in the semester or session for which the classification is sought. Such classification shall apply for the entire semester or session and thereafter until changed.

3.2 It shall be the student's responsibility to notify the Academy of any change in circumstance that might result in termination of Massachusetts student status, and such classification shall terminate one year after the person on whom the classification depends ceases to be a domiciliary of Massachusetts. It is the student's responsibility to provide accurate and complete information as required for the initial classification and for any subsequent re-classification. In the event that incomplete, false or misleading information is presented, the Academy will revoke in-state status and may take disciplinary action against the student according to its Student Code of Conduct. If in-state status is granted due to false or misleading information, the Academy reserves the right to retroactively assess all out-of-state charges for each semester/term affected.

Section 4. Types of Evidence Considered in Determining Massachusetts Domiciliary Status

4.1 Residency classification will be determined on a case-by-case basis; therefore, the following facts regarding the person on whom the classification depends, although not conclusive, have probative value in support of a claim of domicile. The registrar's office has access to and is entitled to utilize various websites and search engines to gather information in addition to what is provided by the student.

4.2 Residency determination must be documented by the submission of written or electronic verification that includes a minimum of 3 of the items listed below. Student information must be submitted if the student is over 23, married, and/or independent 3 of his or her parents; parent information must be submitted if the student is under age 24, single, and a dependent of his or her parents/legal guardians.
A. Filing of a Massachusetts resident income tax return;
B. Proof of a bona fide permanent home in Massachusetts that is occupied as the primary residence by the individual (or by the individual's parent if the individual is a dependent child). Provide a copy of the registered deed or current signed lease for the permanent domicile in Massachusetts (A copy of the deed to the home may be obtained from the Registrar of Deeds at the county courthouse). Depending on the term of the lease, more than one lease may have to be submitted to cover the last 12 consecutive full months. Ownership of a second home in Massachusetts does not constitute Massachusetts residency for the purpose of determining Massachusetts student status;
C. Massachusetts driver's license dated a minimum of ten (10) months prior to the start of the semester;
D. Massachusetts vehicle registration for all owned and/or leased vehicles;
E. Evidence demonstrating that the student uses his or her Massachusetts address as his or her sole address of record for all purposes, including on health and auto insurance records, bank accounts, tax records, loan and scholarship records, school records, military records, leases, or copies of 12 consecutive months of bills and/or statements

Section 5. Disqualification as a Massachusetts Domiciliary

5.1 The student is enrolled full-time in an academic program, as defined by the Academy, or attended an out-of-state educational institution at in-state tuition rate in the immediately preceding semester; 

5.2 The student moved to Massachusetts primarily to enroll in a Massachusetts postsecondary institution; 

5.3 The student has not resided continually in Massachusetts for a period of 12 consecutive months immediately preceding his or her initial enrollment at the University or, at the time of application for admission, applies as a non-resident; 

5.4 The student was attending high school or residing outside Massachusetts at the time of application for admission to MMA; 

5.5 The student either was not enrolled in a Massachusetts high school at the time of admission to MMA, or is not a graduate of an accredited Massachusetts high school Receipt of any type of a scholarship, guaranteed loan, grant, or other form of financial assistance dependent upon residence in a state other than Massachusetts; 

5.6 Ownership of two or more homes-residency will be determined based on the state of residence in which you graduated high school

5.7 The student is an alien in this country on a student or other temporary visa, or for a stay of short duration with the intention or legal requirement to return to the country of former residence. 

Section 6. Other Conditions Affecting Residency Status

6.1 Marriage to a Massachusetts student or a person eligible for such classification does not, of itself, establish Massachusetts student status

6.2 Unless the student's parents are divorced or legally separated, residence by one parent or part of a family while the other parent and the remainder of the family continue to enjoy the privileges of domicile in another state is not considered part of the required period for establishing Massachusetts student status;

Section 7. Military/Veterans/National Guard

7.1 Massachusetts students or their parents who enter the Armed Forces of the United States do not, by reason of physical presence outside the state for official orders, relinquish domicile’

7.2 Active members of the Armed Forces of the United States, including their spouses and dependent children, who are stationed in Massachusetts in connection with military service are eligible for Massachusetts student status immediately upon being assigned to Massachusetts. Eligibility will continue as long as the student maintains continuous enrollment.*

7.3 Active members of the Massachusetts National Guard are eligible for Massachusetts resident student status regardless of their State of residence. This status will apply as long as the National Guard member remains on active duty.

7.4 Veterans who are receiving educational benefits through the GI Bill are eligible for Massachusetts Residency for tuition and fee purposes immediately upon proof of residency in the State of Massachusetts. If a Veteran transfers his or her educational benefits under the GI Bill to an eligible family member, that family member will be considered a resident of the State of Massachusetts so long as the Veteran resides in the State of Massachusetts.*

*Eligibility to be defined under the current GI Bill.

Section 8. Procedures & Administration

8.1 The Director of Admissions and his or her designee shall be responsible for the initial residency classification of undergraduate and graduate students at the time of application for admission based on the content of material required to be submitted for the purpose of admission.

8.2 The Academy Registrar or his or her designee shall be responsible for the initial classification of all other students and for the re-classification of students, which may be initiated based on any available information.  

Section 9. Re-Classification

Students may request re-classification at any time; however, no re-classification may be retroactive beyond the semester or session in which it is requested. In order to be considered for re-classification, a student must complete an Application for Change 5 in Classification for Purposes of Admission and Assessment of Fees and return it to the Office of the Academy Registrar, with supporting documentation as outlined in Section 4 above. The Academy Registrar or his or her designee shall notify the student in writing of his or her decision based on the student's application and documents supporting re-classification.

Section 10. Residency Appeals

10.1 Students may appeal residency classification decisions within thirty (30) days to the Registry Committee c/o Academy Registrar for Tuition & Fee Purposes. This Committee shall be the Vice President of Finance, Director of Financial Aid and the Registrar. This Committee shall have final authority within the Academy for the interpretation of these regulations and the determination of all student classifications for tuition and fee purposes. Subsequent appeals may not be submitted any earlier than one year from the date of the most recent appeal, and only if a student's situation/information has changed to warrant such action.

10.2 Residency appeals must be submitted in writing in the form of a letter, via e-mail (mcuff@maritime.edu) or mailed to the Registrar. The appeal must be written and signed by the student seeking the review of his or her residency status, explaining the reason/s for the change in residence status, and containing the student's ID number, permanent address, and e-mail address, as well as any additional supporting documentation that demonstrates through clear and convincing evidence that domicile is in the State of Massachusetts and that the student's presence in Massachusetts is not primarily for educational purposes. If the student wishes to attend the appeal meeting, he or she must state so in the letter requesting an appeal. The Academy Registrar or designee shall notify the student in writing within thirty (30) days of receipt of the appeal petition of his or her decision based on the student's application and supporting documentation.

10.3In the event that incomplete, false or misleading information is presented, the Massachusetts Maritime Academy will revoke in-state status and may take disciplinary action against the student according to its Student Code of Conduct. If in-state status is granted due to false or misleading information, the University reserves the right to retroactively assess all out-of-state charges for each semester/term affected.

Section 11. Additional Supporting Documentation for Residency Appeals

The following is a list of additional documentation that may be submitted for consideration with a residency appeal. Appeals are determined on a case-by-case basis.

A. Documentation of the student's United States citizenship status, i.e., a copy of a birth certificate, passport, green card or official Immigration and 6 Naturalization Service stamp (I-551), or certificate of citizenship or naturalization;
B.  A Massachusetts vehicle registration for all owned and/or leased vehicles;
C. A copy of the real estate listing or sales agreement to the previous domicile in the previous state of residence; 
D. A complete, signed copy of the most recent Massachusetts Income Tax Return and Federal Income Tax Return;
E. A formal letter from the employer on their letterhead verifying full-time employment, date of hire or transfer, and the withholding of Massachusetts income tax (if the change in domicile is due to a job relocation or offer of employment); 
F. A copy of a recent pay stub (if prior year taxes were filed as a non-Massachusetts resident);
G. Full-time employment in Massachusetts or contiguous area which results in residence in Massachusetts;
H. If the student (or student's parent, if a dependent) is presently in the military and stationed in Massachusetts, submit the applicable Active Duty Military Orders. If the student (or the student's parent, if a dependent), is stationed outside of Massachusetts, but has maintained Massachusetts residency, submit the applicable current Leave and Earnings Statement (LES). If the student (or the student's parent, if a dependent) has been discharged from the military, submit the applicable DD-214; 
I. A state of Massachusetts identification card;
J. Transcript/s from a Massachusetts high school for multiple years if the Massachusetts high school diploma or GED was earned within the last 12 months;
K. A Massachusetts professional or occupational license reflecting a Massachusetts residential address.

Printable Residency Policy