Assistant Project Manager

ASSISTANT PROJECT MANAGER
POSITION SUMMARY:
• Assists Company Executives, Project Managers and/or Superintendents in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met.
• Exercises independent judgment related to day-to-day administration of projects.

Responsibilities:
• Assist the Project Manager and Project Executive in all phases and aspects of the project
• Provide support to Field Staff.

Project Start-Up:
• Review Owner contract and become familiar with terms & conditions.
• Distribute all short interval and overall construction project schedules. Ensure subcontractors have the most up to date CPM.
• Produce Phasing / Logistics plans with PM.
• Work to obtain all necessary permits as requested by the PM.
• Review drawings and specifications to become completely familiar with the project.
• Solicit subcontractors for pricing of scopes of work as requested by PM.
• Complete leveling sheets, scope review, and complete buyout as requested by PM.
• Produce and maintain the Submittal and RFI Register.

Ongoing Projects:
• Work with PM and Project Admin to ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site. APM to follow up on collection of all non-received documents and escalate any issues to the PM.
• Attend weekly project meetings as requested by PM.
• Review project logs (RFIs, Submittals, PCOs) with Superintendent on a weekly basis.
• Pursue and monitor submittals and track deliveries of materials. Verify all submittal conformity to plans & specifications.
• Collect and draft all project RFIs.
• Collect superintendent daily reports, weekly project pictures and safety documentation. Review for completeness and forward to PA to scan and saves in project folder. Inform PM of deficiencies.
• Collect and distribute coordination drawing from appropriate subcontractors. Review drawings with Project Manager and Superintendent. Set up coordination meetings for PM to chair.
• Collect subcontractor change requests for review by the PM.
• Complete quantity take-offs as required.

Project Closeout:
• Distribute all punchlists and the follow-up as necessary to ensure timely completion of punchlist work.
• Collect all required documents for certificate of occupancy and / or licensure (DPH requirements, affidavits, inspector sign offs, etc.)
• Assemble the close out matrix and review with Project Admin. Monitor progress of the collection of documents by the PA and address non-compliant subcontractor directly.

Necessary Attributes:
• Possess Company Core Values: Clients, Culture, and Creativity
• Possess judgment to know when to appropriately escalate issues up the chain of command
• A strong sense of urgency and self-initiative.
• Knowledge of construction principles, techniques, and procedures.
• Skill in the use of computer software including word processing, spreadsheets, and project scheduling applications. Bluebeam and CADD skills a plus.
• Ability to effectively communicate present information in oral, written and graphic form.
• Demonstrated skills in organizing and analyzing information to proactively find solutions for construction projects.
• Ability to read architectural / engineering plans and specifications.
• Strong organizational skills with the ability to prioritize
• Always respect the client and maintain a “whatever it takes” attitude to addressing the client’s needs
• Interact with supervisors and peers to learn from and develop the skills to be a project manager