Discipline, Knowledge, leadership
Promulgated: April 12, 2022
Chapter 1: Regimental Organization
101 The organization of Massachusetts Maritime Academy’s Regiment of Cadets consists of the necessary
command and staff officers to administer the Regiment, two battalions, and seven companies, including
Honor Guard and Band. First Battalion shall be composed of companies 1, 3, 5, and 7. Second Battalion
shall be composed of companies 2, 4, and 6. Each company shall be composed of a command element and four platoons. The administration of the Regiment of Cadets follows traditional lines. The First Class cadets are charged with these duties and are granted the privileges normally associated with seniority. In the performance of these duties, the Cadet Officers exercise authority and assume responsibilities as they relate to command, maintenance of discipline and the routine of military drill.
A. To carry out these duties as well as for the purposes of indoctrination and training in theexercise of responsibility within the Regiment, the Commandant shall appoint Cadet Officers.
B. Cadet Officers will be responsible for the following:
- The planning and implementation of cadet training and inspection
- The development of underclass Cadet Officers by the assignment of responsibility
- Inspection of personnel, living spaces and cleaning stations in their areas.
1-200 Selection and Appointment of Cadet Officers
201 The selection of Cadet Officers for appointment within the Regimental organization will be made according to the following criteria:
A. The Cadet Officer candidate's performance record within the Regiment of Cadets
B. The Cadet Officer candidate's academic performance record
C. The Cadet Officer candidate's extra-curricular performance record including athletics, band/honor guard, intramurals and community service.
D. The Cadet Officer must be in good academic standing and timely progress toward graduation.
E. The Cadet Officer candidate must be registered as a dorm student (not a regimental commuter).
F. The Cadet Officer must complete all leadership training and development as required by the Cadet Training Standard Operating Procedure.
G. Selection for Regimental or Company Leadership positions will not solely rest on whether a cadet will be available for Freshman Orientation or not. On the contrary, a cadet who in good faith is unable to attend Orientation due to military commitments, commercial shipping, cooperative, internship, etc. will not be automatically excluded from these positions. The overriding criteria should be whether or not the cadet in question is the best possible cadet for the position. If a cadet is deemed to be the most qualified candidate for a leadership position but is unable to attend Orientation due to a previous commitment, their selection for a Regimental or Company Leadership position will not be denied.
H. The President of the Academy reserves all rights to confirm or deny all candidates selected for Cadet Officer positions.
202 The following sources are used to evaluate Cadet Officer Candidates in the above areas including but not limited to:
B. Written evaluation
C. Written recommendations
D. Academic records
E. Awards and honors received and/or achieved
F. Discipline Record (To include suspension and/or dismissal)
G. Class Status
H. Physical Fitness Test*
*All Cadet Officers who are to participate in Orientation are to pass the Massachusetts Maritime
Academy Physical Fitness test.
203 The incumbent Regimental Commander is responsible for the fair, standardized, efficient, and thorough selection of incoming cadet officers. Collaborating with their staff, the Regimental Commander will administer a plan for leadership training, applications, interviews, and selections that mimics current
industry best practices. This plan must be approved by the Commandant of Cadets or their designee.
204 Prior to the time of selection, designated incumbent Cadet Officers will submit their recommendations for cadet positions at Regimental, Company, Platoon and Squad levels. These recommendations will be considered by a committee convened by the Commandant of Cadets for the purpose of making such a selection. Recommendations for appointment to these positions are also solicited from the Academy faculty and professional staff.
1-300 Acceptance of Cadet Officers
301 Cadet Officers will take the following oath during the Change of Command ceremony, at which time they assume the responsibilities of their offices:
“I, _______________________ having been appointed in the Regiment of Cadets,
Massachusetts Maritime Academy, accept that appointment and do solemnly swear (or affirm) that
I will support and fulfill the regulations, policies and orders of the President, Massachusetts
Maritime Academy and all other officers to whom the President delegates authority for such orders,
policies and regulations.”
1-400 Cadet Officer Positions - First Class
401 The following positions have been designated for First Class Cadet Officers. Descriptions of the sleeve
markings and collar devices appropriate for each position are also included. Note, the President ultimately approves all Senior Cadet Officer positions. The Master of the Training Ship, the Commandant of Cadets and the Deputy Commandant of Cadets reserve the right to relieve a cadet officer of their responsibilities for cause if warranted.
A. Regimental Staff
- Regimental Commander 6 bars
- Regimental Executive Officer 5 bars
- Regimental Training & Retention Officer 5 bars
- Regimental Operations Officer 5 bars
- Regimental Adjutant 5 bars
- Regimental MSSEP Operations Officer* 4 bars
- Regimental FENV Operations Officer* 4 bars
- Regimental IMBU Operations Officer* 4 bars
- Regimental EMHS Operations Officer* 4 bars Regimental
- ESEN Operations Officer* 4 bars Regimental Diversity &
- Inclusion Officer* 4 bars Regimental Intramurals Officer 4 bars
- Regimental Community Service Officer* 4 bars
- *Assistants shall wear 3 bars
B. Battalion Staff
- Battalion Commander (2) 5 bars
- Battalion Executive Officer (2) 4 bars
- Battalion Training & Retention Officer (2) 4 bars
- Battalion Adjutant (2) 4 bars
C. Company Staff
- Company Commander 4 bars
- Company Executive Officer 3 bars
- Company Training & Retention Officer 2 bars
- Company Adjutant 2 bars
- Platoon Leader (4 per company) 2 bars
- Band, Honor Guard, Drill Officer (7th Co.) 2 bars
D. Shipboard Regimental Staff
- Regimental Training Ship Commander 6 bars
- Cadet Chief Mate 5 bars
- Cadet Chief Engineer 5 bars Cruise
- Discipline Officer 4 bars
- Support/Utility Adjutant 4 bars
E. Shipboard Deck Positions
- Cadet First Mate - Division Leader 4 bars
- Deck Adjutant 4 bars
- Cadet Second Mate - Training (2) 3 bars
- Cadet Second Mate - Navigator 3 bars
- Cadet Second Mate - Life boatman 3 bars
- Cadet Second Mate - Supply 3 bars
- Cadet Second Mate – Medical 3 bars
- Cadet Second Mate - Network 3 bars
- Cadet Second Mate - Safety 3 bars
- Cadet Second Mate – Safety Management 3 bars
- Cadet Second Mate - Security 3 bars
- Cadet Third Mate - Navigator (4) 2 bars
- Cadet Third Mate - Supply (4) 2 bars
- Cadet Third Mate - Life boatman (4) 2 bars
- Cadet Third Mate – Network (3) 2 bars
- Cadet Third Mate - Safety (4) 2 bars
- Cadet Third Mate – Safety Management (3) 2 bars
- Cadet Third Mate - Navigation Training (4) 2 bars
- Cadet Third Mate - Security 2 bars
- Cadet Third Mate – Medical (3) 2 bars
- Cadet Third Mate - Deck Training 2 bars
F. Shipboard Engineering Positions
- Cadet First Assistant Engineer (4) 4 bars
- Engine Adjutant 4 bars
- Cadet Second Asst. Engineer - Diesel 3 bars
- Cadet Second Asst. Engineer - Boilers 3 bars
- Cadet Second Asst. Engineer - Fuel Oil 3 bars
- Cadet Second Asst. Engineer - Refrigeration 3 bars
- Cadet Second Asst. Engineer - Outside 3 bars
- Cadet Second Asst. Engineer - Electrical 3 bars
- Cadet Second Asst. Engineer - Training 3 bars
- Cadet Second Asst. Engineer - Information 3 bars
- Cadet Second Asst. Engineer - Evaporator 3 bars
- Cadet Third Asst. Engineer - Boilers (4) 2 bars
- Cadet Third Asst. Engineer - Diesel (4) 2 bars
- Cadet Third Asst. Engineer - Electrical (4) 2 bars
- Cadet Third Asst. Engineer - Evaporator (4) 2 bars
- Cadet Third Asst. Engineer - Fuel Oil (4) 2 bars
- Cadet Third Asst. Engineer - Information (4)2 bars
- Cadet Third Asst. Engineer - Outside (4) 2 bars
- Cadet Third Asst. Engineer - Fabrication (4) 2 bars
- Cadet Third Asst. Eng. - Refereration (4) 2 bars
- Cadet Third Asst. Eng. - Aux. Training (4) 2 bars
- Cadet Third Asst. Eng. - Elec. Training (4) 2 bars
- Cadet Third Asst. Eng. - Lab Training (4) 2 bars
- Cadet Third Asst. Eng. - 4/C Training (4) 2 bars
G. Student Government Association
- SGA Executive President 5 bars
- Student Trustee 4 bars SGA
- Executive Vice President 4 bars Senior
- Class President 3 bars
- Executive Secretary 2 bars
- Executive Treasurer 2 bars
1-500 Cadet Officer Duties and Responsibilities - Regimental Staff
501 Regimental Commander (RC)
The Regimental Commander is the senior cadet at the Academy and commands the Regiment. In the
exercise of command functions, they shall carry out the policies of the President and Board of Trustees
and endeavor to maintain the Regiment of Cadets in the highest possible state of efficiency. The duties of
the Regimental Commander include but are not limited to the following:
A. Working directly with the Commandant of Cadets, the organization and supervision of the Regiment in all matters pertaining to discipline, military knowledge, and supply and the coordination of the daily routine.
B. Issuing Regimental Orders and Memoranda as necessary to implement policy decisions made by the President or Commandant of Cadets. Close liaison with the Commandant of Cadets in this regard is essential in order to prevent conflict or misunderstanding.
C. Serving as the Regimental Commander comes with duties of responsibility for the administration, training, discipline and morale of the Regiment of Cadets and will hold Battalion and Company Commanders equally responsible.
D. Serving as the Regimental Commander, the cadet will be an ex-officio member of the Student Government Association. The Regimental Commander or their designee will represent the Regiment of Cadets at all meetings.
E. Serving as the Regimental Commander will grant duty to serve on Class I boards and Aptitude Review Boards.
F. Represent the Academy at Open Houses and other functions as directed.
G. Working directly with the Commandant of Cadets (or their designee) and the Director of Orientation to develop, plan, coordinate, and execute the Cadet Candidate Orientation Programs (fall and spring) including Pre-Orientation Cadre Training.
502 Regimental Executive Officer (RXO)
The Regimental Executive Officer, as second in command of the Regiment of Cadets, is responsible for
overall operations of the Regiment. They must maintain constant communications with Academy, Regimental, Battalion, and Company staff in order to effectively manage daily operations within the
Regiment. The Regimental Executive Officer is tasked with upholding Academy customs and traditions
and enforcing all standards set forth in the Regimental Manual. The duties of the Regimental Executive
Officer include but are not limited to the following:
A. The Regimental Executive Officer is responsible for the training, discipline and military knowledge of the Regiment. In matters of discipline, they will work closely with the Deputy Commandant of Cadets.
B. The Regimental Executive Officer will provide access to the “staff” function of the Regiment.
They will supervise the administration of the Regimental system and the activities of the Regimental Staff.
C. They will implement all duties of the Regimental Commander in the Regimental Commander’s
absence or inability to perform assigned duties.
D. They will serve as Co-Chair of the Honor Board Committee with the SGA President. Note that it is the Regimental Executive Officer’s responsibility to conduct the Honor Board investigation.
E. They will serve on Class I and Aptitude Review Boards in the absence of the Regimental Commander.
F. The Regimental Executive Officer will coordinate with the Regimental Intramural Officer to coordinate and run the Academy’s Remedial Physical Training Program.
503 Regimental Adjutant (RADJ)
A. All cadet watch functions will fall under the supervision of the Regimental Adjutant.
B. The Regimental Adjutant will be responsible for the administrative functioning of the Regiment of Cadets.
C. The Regimental Adjutant will also serve in the ceremonial roles assigned to that officer in the chapter dealing with Military Drill and Ceremonies.
504 Regimental Operations Officer (ROPS)
The Regimental Operations Officer is the senior cadet officer responsible for the administration and
implementation of the Cadet Discipline System. The Regimental Operations Officer will:
A. Be responsible for the administrative setup of the Class II mast.
B. Record the minutes of all the Class II mast boards.
C. Supervise the implementation of the discipline system for restriction and extra duty.
D. Record demerits in the Academy discipline system.
E. Issue weekly restriction reports to the Academy Discipline Officer.
F. Identify cadets who warrant warning and\or probation letters.
G. Ensure all Class III mast boards are completed on a weekly basis.
H. Communicate with Battalion Executive Officers frequently and delegate responsibilities to them as deemed necessary
505 Regimental Training and Retention Officer (RTRO)
A. The Regimental TRO is the senior cadet officer responsible for the administration and implementation of the Training and Retention program for the academy.
B. The Regimental TRO reports to the Commandant of Cadets and the Regimental Commander. The Regimental TRO will supervise Battalion and Company TROs.
C. The Regimental TRO is the student liaison for Health Services, Admissions, and the Academic Resource Center.
D. The duties of the Regimental TRO include, but are not limited to the following:
- 1. Monitor the overall growth and mental health of cadets within the Regiment, especially 4/C cadets
- 2. Tracking retention data
- 3. Author the Regimental Red Flag Report during the Cadet Candidate Orientation Program
- 4. Coordinating regimental study hours
- 5. Supporting Admissions with Open Houses, tours and tele-counseling program
- 6. Organize and lead the MAPS Program
- 7. Coordinates Library Watch
506 Regimental Marine Science, Safety and Environmental Protection (MSSEP) Operations Officer
A. The Regimental MSEP/MSSP Operations Officer and their staff will ensure that the following procedures are followed:
- 1. Proper use of cleaning solutions and chemicals, and disposal of containers,
- 2. Identification of hazardous materials on campus and aboard ship,
- 3. Dissemination and use of Material Safety Data Sheets,
- 4. Proper wearing of protective gear and clothing
B. The Regimental MSSEP Operations Officer reports directly to the Regimental Commander and, as a staff officer, will assist as directed in Regimental activities such as orientation, inspections, watches, etc.
C. The Regimental MSSEP Operations Officer will ensure Regiment-wide compliance with all Recycling and Smoking Policies. The Regimental MSEP/MSSP Operations Officer will work closely with the Academy’s Health and Safety Officer.
D. Additionally, the Regimental MSSEP Operations Officer may be assigned additional duties to support Winter Term programs.
507 Regimental Facilities Engineering (FENV) Operations Officer
A. The Regimental Facilities Operations Officer will be responsible for the overall condition of the dormitories and cadet public spaces, including all study lounges, computer facilities, laundry rooms, the mailroom, Cadet Information Center and the Fantail.
B. The Regimental FENV Operations Officer reports directly to the Regimental Commander and, as a staff officer, will assist as directed in Regimental activities such as orientation, inspections, watches, etc.
C. The Regimental Facilities Operations Officer will utilize the company Damage Control Officers to coordinate all reports of damage and maintenance items in the dormitory complex and initiate requests to the Dorm Maintenance Supervisor for replacement/repair of equipment.
D. The Regimental Facilities Operations Officer will be responsible for supply and property matters within the Regiment of Cadets and will work closely with the Commandant of Cadets, the Academy’s Health and Safety Officer and the Maintenance Department to carry out these responsibilities.
E. The Regimental Facilities Engineering Officer will assist Career Services with the management of tthe FENV cooperative program and may be assigned additional duties to support the Winter Term programs.
508 Regimental International Maritime Business (IMBU) Operations Officer
A. The International Maritime Business (IMBU) Operations Officer is the senior cadet officer responsible for the International Maritime Business major.
B. The Regimental IMBU Operations Officer reports directly to the Regimental Commander and, as a staff officer, will assist as directed in Regimental activities such as orientation, inspections, watches, etc.
C. They is specifically responsible for the coordination of activities regarding the major throughout the year as designated by the Chairperson of the major and the office of the Commandant of Cadets through the Regimental Commander.
D. Additionally, the Regimental IMBU Operations Officer may be assigned additional duties to support the Winter Term programs.
509 Regimental Emergency Management and Homeland Security (EMHS) Operations Officer
A. The Regimental Emergency Management and Homeland Security (EMHS) Operations Officer will be responsible for the organization, administration and supervision of a practical and effective safety program that will ensure prevention of and, when necessary, proper response to emergency situations.
B. The Regimental EMHS Operations Officer reports directly to the Regimental Commander and, as a staff officer, will assist as directed in Regimental activities such as orientation, inspections, watches, etc.
C. The Regimental EMHS Operations Officer will ensure that all new freshmen are enrolled in the Emergency Notification System. The EMHS Operations Officer will work closely with Public Safety and the Environmental, Health and Safety Office to ensure regimental compliance with the program. They will also work closely with Academy staff in support of campus Emergency Management exercises and drills.
D. The Regimental EMHS Operations Officer will constantly review security procedures and report all violations as necessary. They will assess potential breaches to security, such as outside doors, cadet room doors, and other such hazards.
E. Additionally, the Regimental EMHS Operations Officer may be assigned additional duties to support the Winter Term programs.
510 Regimental Energy Systems Engineering (ESEN) Operations Officer
A. The Regimental Energy Systems Engineering Operations Officer is the senior cadet officer responsible for the ESEN major.
B. The Regimental ESEN Operations Officer reports directly to the Regimental Commander and, as a staff officer, will assist as directed in Regimental activities such as orientation, inspections, watches, etc.
C. The Regimental Energy Systems Engineering Operations Officer is specifically responsible for the coordination of activities regarding the ESEN major throughout the year as designated by the Engineering Department Chair and the office of the Commandant of Cadets through the Regimental Commander.
D. The Regimental Energy Systems Engineering Operations Officer will also be responsible for energy efficiency measures and sustainability initiatives within the Regiment of Cadets and will work closely with the Commandant, the Academy’s Health and Safety Officer, and the Maintenance Department to carry out these responsibilities. .
E. The Regimental Energy Systems Engineering Officer will assist Career Services with the management of the ESEN cooperative program and may be assigned additional duties to support the Winter Term programs.
511 Regimental Diversity and Inclusion Officer (RDIO)
The Regimental Diversity and Inclusion Officer is the senior Cadet Officer responsible for all
international student services, and exchange and diversity programs at the Academy. The RDIO reports to
and is selected by the Office of Intercultural Engagement. The duties of the Regimental Diversity and
Inclusion Officer include but are not limited to the following:
A. Aids in developing and overseeing programs, services, and initiatives designed to enhance the recruitment and successful retention of students from diverse, under-represented and international populations. They will serve as liaison and develop partnerships within committees to promote diversity as an essential element of the mission of the Academy.
B. Supervise cadet hosts, cadets studying abroad and all international students studying at the Academy (F-1 and J-1 Visa students).
C. Coordinate intercultural learning events and aid in developing international, exchange and underrepresented student programming.
512 Regimental Intramural Officer (RIMO)
The Regimental Intramural Officer is the senior Cadet Officer responsible for the Intramural Program at
the Academy. The Regimental Intramural Officer reports directly to the Regimental Commander and, as a
staff officer, will assist as directed in Regimental activities such as orientation, inspections, watches,
etc. The duties of the Regimental Intramural Program Officer include but are not limited to the following:
A. Meet with Company Intramural Officers (IMOs), Athletics Department and the Commandant’s representatives periodically to plan and coordinate events. Establish and post an intramural annual
calendar for the Academic Year.
B. Post and announce events and their results through the dorm’s PA system, posters, electronic monitors, Intramural bulletin board, and digital signage. Maintain the Intramural bulletin board with event brackets and pictures.
C. Develop a “by Name referee/official schedule” and assign score board operators for all indoor events. Use Company IMOs and work study students when applicable.
D. Coordinate with the Athletic Department’s equipment manager to ensure equipment needed is serviceable and readily available for scheduled events.
E. With the support and approval of the Commandant’s Office and Athletics, develop an incentive/award system for participants to increase participation and Spirit de Corp among the Regiment.
F. Coordinate with the yearbook committee members to take pictures at the different events.
G. Coordinates the “Remedial Personal Fitness Test”
513 Regimental Community Service Officer (RCSO)
The Regimental Community Service Officer is the senior Cadet Officer responsible for securing
community service opportunities and recording all of the cadet volunteer hours at the Academy. The Regimental Community Service Officer reports directly to the Regimental Commander and, as a staff
officer, will assist as directed in Regimental activities such as orientation, inspections, watches, etc.
The duties of the Regimental Community Service Officer include but are not limited to the following:
A. Find and coordinate community service opportunities for cadets
B. Protect the best interests of cadets while they are at events
C. Ensure cadet leadership is present at all events
D. Relay community service events to the cadets via email, website, and word of mouth.
E. Update the community service website
F. Update the "civic engagement" wall in Harrington
G. Accurately log and track all community service hours
H. Maintain accountability of all volunteer coordinator assistants (VCAs)
1-600 Cadet Officer Duties and Responsibilities - Battalion Staff
601 Battalion Commander (BC)
The Battalion Commander is a senior cadet at the Academy and commands half of the Regiment. In the
exercise of command functions, they shall carry out the policies of the President and Board of Trustees
and endeavor to maintain the Battalion in the highest possible state of efficiency. The duties of the
Battalion Commander include but are not limited to the following:
A. Working directly with the Regimental Commander and Battalion Officer, in all matters pertaining to discipline, Academy knowledge, and supply and the oversight/coordination of the daily routine.
B. Enforcing Regimental Orders and Memoranda as necessary to implement policy decisions made by the President or Commandant of Cadets. Close liaison with the Battalion Officer and Regimental Commander in this regard is essential in order to prevent conflict or misunderstanding.
C. Serving as the Battalion Commander comes with duties of responsibility for the administration, training, discipline and morale of the Regiment and will hold Company Commanders equally responsible.
D. Represent the Academy at Open Houses and other functions as directed.
E. Serving as the senior person of contact to the Academy Bookstore, assisting in the coordination of all uniform distribution evolutions.
F. Serving as the mediator for Company Commanders/Company staff and Regimental staff, maintaining strong relationships and strong lines of communication.
G. Working closely with the Regimental Commander and Regimental Executive Officer to develop, plan, coordinate, and execute the Cadet Candidate Orientation Program.
602 Battalion Executive Officer (BXO)
A. Must be ready take command of the battalion at moment’s notice
B. Ensure that the Battalion Commander has all the necessary information needed to issue orders.
C. In charge of the discipline and good order of the battalion
- a. Attend all class II mast hearings at the discretion of the Regimental Operations Officer
- b. Assist Regimental Operations Officer with all disciplinary duties.
- c. Assist in the coordination of restriction and extra duty.
- d. Ensure the Company Executive Officers are properly operating class III mast hearings.
D. Responsible for the appearance of the Battalion
- a. Ensure consistency among companies at morning formation
- b. Ensure the company staff of each company is setting a good example with grooming standards and uniforms.
- c. Work closely with Battalion Adjutant on accountability at morning formation E. Meet with and update Battalion Officers
F. Perform weekly inspections as assigned by Regimental Adjutant.
G. Attend Pre-Orientation/Orientation during the month of August to assist Company and Regimental Staff with assigned/requested tasks.
H. Regularly meet with company staff to discuss and inform cadet cadre of necessary information with regard to the Regiment of Cadets.
603 Battalion Training and Retention Officer (BTRO)
A. Coordinate with the Regimental Training and Retention Officer (RTRO) and assist with MAPS.
B. Attend Pre-Orientation/Orientation and assist company/regimental TRO’s as needed.
C. Filter and write red flag reports from your respective Battalion while communicating with the RTRO.
D. Overall responsibility of training and retention within the BTRO’s respective companies under the supervision of the Company Officer.
E. Assist with planning and coordinating:
- 1. Tours for visitors/prospective students
- 2. Shadow student visits
- 3. Open Houses/Accepted Students Days
- 4. Library watches
- 5. Sunday Night Series
- F. Attend regimental inspections assigned by the Regimental Adjutant.
- G. Regularly meet with company staff to discuss and inform cadet cadre of necessary information with regard to the Regiment of Cadets.
604 Battalion Adjutant (BADJ)
A. Oversee and enforce work of respective company adjutants. It will be the responsibility of the BADJ to hold company adjutants accountable.
B. Assist the Regimental Adjutant with holiday watch bills and overall accountability.
C. In the event of absence of a company adjutant, fill in and ensure all watches are properly covered/stood.
D. Completion of any additional task from the Battalion Commander, Battalion Executive Officer in support of battalion operations.
E. Perform weekly inspections as assigned by Regimental Adjutant.
F. Attend Pre-Orientation/Orientation during the month of August to assist Company and Regimental Staff with assigned/requested tasks.
G. Regularly meet with company staff to discuss and inform cadet cadre of necessary information with regard to the Regiment of Cadets.
605 Battalion Guidon Bearer (3/C)
The Battalion Guidon Bearer (one for each battalion) is a sophomore cadet at the Academy who
represents the spirit and pride of a battalion by bearing its guidon at all Regimental ceremonies and
functions. The Battalion Guidon Bearer is selected by the incoming battalion staff and reports directly to
the Battalion Commander. The Battalion Guidon Bearer is the regimental representation of third class
cadets and must always uphold the standards and traditions of the Academy to the highest level. The
Battalion Guidon Bearer is permitted to wear a chevron insignia with one speciality mark (rating) on their
right collar and garrison cover. The duties of the Battalion Guidon Bearer include, but are not limited to,
A. Bear the battalion’s guidon at all regimental functions and ceremonies as necessary including morning formation, Orientation Graduation, Fourth Class Recognition, and Change of Command.
B. Maintain the appearance and condition of the guidon at all times
C. Assist the battalion staff in the daily operations of the battalion, offering an underclass perspective to the battalion staff.
D. Serve as an Orientation Assistant:
- a. Report directly to the Director of Orientation and the Regimental Commander
- b. Provide logistical support to cadre and Academy staff including, but not limited to: water and food distribution, training room preparation, pond preparation, and transportation
- c. Take pictures and maintain the online Orientation Blog
- d. As requested, interface with outside vendors i.e., firefighting academy, laundromat, PT gear distributor, photographer/videographer
- e. Assist Regimental Intramural Officer prepping fields/gym/pool for scheduled events
- Participate in any special projects at the discretion of the Battalion Commander.
1-700 Cadet Officer Duties and Responsibilities - Company Staff
701 Company Commander (CC)
The Company Commander shall implement and carry out the policies of the Regiment and the Academy
as established by the President, Commandant of Cadets and the Regimental Commander. The duties of the Company Commander include the following:
A. The Company Commander is responsible for the proper organization and administration of the Company with particular emphasis upon matters of assignment.
B. The Company Commander is responsible for the overall appearance of their company and will insist that the high standards established for the Regiment of Cadets are upheld. They will ensure that daily inspections of platoons and common spaces are conducted.
C. They will ensure communication throughout the company by means of meetings, bulletin boards, etc.
D. They will supervise the activities of the Company in the Admiral’s Award Competition during Orientation.
E. The Company Commander will ensure that a 1/C cadet officer is present during the duty day for their Company.
702 Company Executive Officer (CXO)
A. The Company Executive Officer is second in command of the company and is the assistant to the Company Commander. In the absence of the Company Commander, they will perform the duties of the Company Commander and will maintain company policy.
B. They will ensure that all staff functions in the company are carried out properly.
C. They will collaborate with the Company Officer to oversee Class III mast boards
703 Company Adjutant (CADJ)
The Company Adjutant is the cadet officer assigned in each company to establish and administer the
watchbills. The Adjutant must do the following:
A. They will prepare and post all watch bills. All watchbills are to be posted as per the procedures outlined in Chapter 2, The Orders to the Cadet Watch.
B. They will ensure that all watch responsibilities are carried out.
C. They will ensure a muster is taken of those on watch prior to or on the day of.
704 Platoon Leader (PL)
A. Each Company shall assign four Platoon Leaders whose primary responsibilities are to utilize effective leadership techniques in promoting efficient operation and fair administration of their platoon.
B. The Platoon Leader is responsible for the overall appearance, discipline and performance of the personnel within their platoon as well as for the overall order of their living quarters.
- Platoon Leaders are responsible for the following:
- 1. Maintaining order while in formation
- 2. Verifying accuracy of musters
- 3. Maintaining order within the dormitory
- 4. Inspecting platoons daily
- 5. Thoroughly investigating incidents of dormitory damage
C. They will ensure that company spaces and areas are kept clean and free of trash and other fire hazard material.
D. They will ensure that the Cleaning Station Watch bill is posted and that the duties are carried out.
E. Each of the three Platoon Leaders may also be assigned the duties of the Company Disciplinary Officer, the Company Adjutant, and the Company Damage Control Officer.
705 Company Training and Retention Officer (CTRO)
Each Company shall have assigned one Training and Retention Officer whose primary responsibility is
the administration and leadership of the student retention and recruitment program. This position reports to the Company Officer and to the Dean of Enrollment Management.
A. The Training and Retention Officer will supervise the Training and Retention squad leader. The Training and Retention Officer is responsible for the following:
- 1. Coordinating the Company Study Hours Program
- 2. Coordinates Library Watch
706 Squad Leader (SL)
A. Each platoon shall have assigned Squad Leaders who will be responsible for providing a positive example in instilling high standards of appearance and performance. As the backbone of the organization, the Squad Leader must be thoroughly familiar with all members of the platoon and must maintain an accurate accountability of their whereabouts and actions. All Squad Leaders will be 2/C cadets.
B. Squad Leaders are also charged with maintaining discipline of the personnel within their squads.
- In this endeavor they will do the following:
- 1. Ensure compliance with Academy regulations and directives as well as company and regimental policies.
- 2. Conduct inspections of personnel and their living quarters.
- 3. Ensure accuracy of musters and oversee underclass sign-ins.
- 4. Report damage of quarters to the Platoon Leader.
- 5. Squad Leaders may have additional duties as assigned. Duties may include, but are not limited to:
- a. Damage Control Officer (DCO) - Reports to the Company Commander and is responsible for the implementation of cleaning stations including the creation of a weekly cleaning bill for freshmen and Squad Leaders.
- b. Volunteer Coordinator Assistant (VCA) - Reports to the Regimental Community Service Officer and tracks all hours of community service for cadets within the company
- c. Training & Retention Assistant (TRA) - Reports to the Company TRO and is responsible for the mental health, wellbeing, and academic success of their subordinates, usually 4/c cadets.
- d. Assistant Disciplinary Officer (ADO) - Reports to the Company Executive Officer and assists in the implementation of the Company Class III mast system.
707 Petty Officer (PO)
A. Petty Officers are third class cadets who are in training and are actively pursuing a leadership position and may be assigned as needed.
- 1. Any cadet at the end of the fall sophomore semester who is designated as suspended or on probation for the following semester will not be allowed to be considered for squad leader status for the next fall.
- 2. Any cadet who is expected to obtain junior status by the following fall semester is eligible for Petty Officer and Squad Leader consideration that spring.
- 3. Any cadet who has obtained 101 demerits or more in the last 12 months cannot be considered for squad leader status.
- 4. Any cadet who is on conduct probation cannot be considered for squad leader status.
- 5. Any cadet applying for squad leader status in spring of their sophomore year must demonstrate as part of the application process that they can achieve junior status by present definition prior to the August orientation commencing in the fall. The application must be approved by the registrar prior to being forwarded to the Commandant’s office for selection consideration.
- B. The Petty Officer program must be administered in accordance with the Cadet Training Standard Operating Procedure.
1-800 Seventh Company: The Regimental Band, Honor Guard, and Drill Team Company
801 Seventh Company, the Regimental Band, Honor Guard and Drill Team Company, will provide all musical, military honors, drill and ceremony support for Academy and other public functions. Seventh Company will be commanded by the Seventh Company Commander, who will be assisted by the Seventh Company Executive Officer, the Regimental Honor Guard Operations Officer, the Regimental Band Operations Officer and the Drill Team Operations Officer.
802 Seventh Company Commander
The Seventh Company Commander will implement and shall carry out the policies of the Regiment and
the Academy as established by the President, Commandant of Cadets and the Regimental Commander and perform all other duties enumerated in paragraph 1-701 above. Additionally, the Seventh Company
A. Assist the Seventh Company Officer in co-coordinating all movements of the Regimental Band, Honor Guard and Drill Team. This may include but is not limited to, orchestrating Seventh Company travel logistics and performance schedule, personnel inspections before performances and enforcement of uniform standard.
B. The Seventh Company Commander will ensure that practice schedules are published and that the schedule is smoothly executed. They will ensure effective communication throughout the company by means of meetings, bulletin boards, electronic messaging and contact via cellular phone.
C. The Seventh Company Commander will assist the Seventh Company Officer in maintaining an accurate inventory of equipment and a repair/replacement schedule.
D. The Seventh Company Commander is the direct liaison to the Regimental Commander and their staff on issues of drill and ceremony and Seventh Company functional support requests for service to the regiment of cadets.
803 Seventh Company Executive Officer
A. The Seventh Company Executive Officer is second in command of the Company and is assistant to the Company Commander. In the absence of the Company Commander, they will perform the duties of the Company Commander and will maintain company policy.
B. They will ensure all staff functions in the company are carried out properly.
C. They will ensure an accurate muster of all personnel daily following morning formation and provide a copy to the Seventh Company Officer.
D. They, along with the fourth classmen Platoon Commander will be responsible for the assignment of cadet quarters within the Seventh Company dormitory.
804 Regimental Honor Guard Operations Officer
A. The Regimental Honor Guard Operations Officer is the executive administrative officer of the Regimental Honor Guard. They is the senior cadet in the Regimental Honor Guard and commands that unit under the command of the Seventh Company Commander. The Seventh Company Commander and Honor Guard Operations Officers have the power to appoint Honor Guard staff officers (squad leaders) and/or NCOs (petty officers).
B. Their primary duty is to ensure the Honor Guard is outstanding in its appearance and performance.
C. The Honor Guard Operations Officer along with the Honor Guard staff officers (squad leaders) and/or NCOs (petty officers) will personally make a sight inventory of all weapons and other equipment at least once a semester and will submit a signed inventory report to the Seventh Company Officer upon completion of this inventory.
D. They will ensure all weaponry is properly stored, secured, and ammunition usage is properly logged.
E. They will work with the Drill Team Operations Officers to ensure the Honor Guard and Drill Team practice schedules, events and performances are effectively communicated and published and the schedule is smoothly executed.
805 Regimental Honor Guard Assistant Operations Officer
A. The Honor Guard Assistant Operations Officer is to be a subordinate of the Regimental Honor Guard Honor Guard Operations Officer. They assists in the daily logistical operations of the Regimental Honor Guard. This may include but is not limited to, taking muster at morning formation (events), appointing and training the cadet event operators (PIC).
B. They may serve at the request or absence of the Honor Guard Operations Officer as the Honor Guard ranking, commanding officer for ceremonies, parades and formations.
C. They will maintain a database for Honor Guard events and personnel participation.
806 Regimental Drill Team Operations Officer
A. The Regimental Drill Team Operations Officer is the executive administrative officer of the Regimental Drill Team. They is the senior cadet in the Regimental Drill Team and commands the unit under the command of the Seventh Company Commander. The Seventh Company Commander and the Drill Team Operations Officer have the power to appoint Drill Team Operations Staff Officers (squad leaders) and NCOs (petty officers).
B. Their primary duty is to ensure the Drill Team is outstanding in its appearance and performance.
C. The Drill Team Operations Officer along with the Drill Team staff officers (squad leaders) and/or NCOs (petty officers) will personally make a sight inventory of all weapons and other equipment at least once a semester and will submit a signed inventory report to the Seventh Company Commander upon completion of this inventory.
D. They will ensure all weaponry is properly stored, secured and usage is properly logged.
E. They will work with the Honor Guard Operations Officer to create practice schedules, events and performances are effectively communicated/published and the schedule is smoothly executed.
807 Regimental Drill Team Assistant Operations Officer
A. The Regimental Drill Team Assistant Operations Officer is to be a subordinate of the Regimental Drill Team Operations Officer. They assists in the daily logistical operations of the Regimental Drill Team. This may include, but is not limited to, taking muster at morning formations (events) appointing and training the cadet event operators (PIC).
B. They may serve, at the request or absence of the Drill Team Operations Officer, as the Drill Team’s ranking, commanding officer for ceremonies, parades and formations.
C. They will maintain a database for Drill Team events and personnel participation.
808 Regimental Band Operations Officer
A. The Regimental Band Officer is the executive administrative officer of the Regimental Band. They is the senior cadet in the Regimental Band and commands the band under the leadership of the Seventh Company Commander and the Seventh Company Officer.
B. They will ensure all members using Academy instruments execute proper custody receipts assuring the accountability of the equipment and that the instruments are maintained in the proper condition. They along with band staff officers, Drum Major, squad leaders and or NCOs (petty officers) will be responsible for making a sight inventory of all instruments and other equipment at least once a month and will submit a signed copy of the inventory report to the Seventh Company Officer.
C. They will be responsible for the maintenance of the academy music library, keeping the music filed properly and having the music available and in good order.
D. They will ensure the practice schedule for events and performances of all musical ensembles are effectively communicated and published.
E. They may serve as field band conductor or drum major.
809 Regimental Assistant Band Operations Officer (Drum Major)
A. Serve as the face of the Band and functions as the principal conductor/field commander
B. The Assistant Regimental Band Operations Officer is to be a subordinate of the Regimental Band Operations Officer. They assists in the daily logistical operations of the Regimental Band, which may include but is not limited to, taking muster at morning formation, appointing and training cadet event operators (PIC).
C. They may serve, at the request or absence of the Band Operations Officer, as the Band’s ranking commander for ceremonies, parades and formations.
D. They will establish a daily bugler’s duty rotation for “Reveille,” “Morning Calls” and “TAPS.”
E. They will maintain a database for musical events and personnel participation.
1-900 Maritime Cadet Officers Duties and Responsibilities
901 Regimental Training Ship Commander (RTSC)
The Regimental Training Ship Commander shall carry out policies of the Regiment as pertaining to
shipboard operations, both alongside and seagoing, as established by the President and the Master. The
duties will include, but are not limited to, the following:
A. The Regimental Training Ship Commander is responsible for the proper organization and administration of the Sea Term Maritime Cadet Officers and those cadets living aboard and embarked for activations.
B. The Regimental Training Ship Commander shall assist the Master and Commandant of Cadets in all matters pertaining to cadet discipline, military bearing, supply and coordination of the daily routine.
C. The Regimental Training Ship Commander shall attend the Master’s department heads meetings and interact as appropriate. The Regimental Training Ship Commander will also disseminate information to the senior Maritime Cadet Officers during daily meetings.
902 Cadet Chief Mate and Cadet Chief Engineer (CCM and CCE)
A. The Cadet Chief Mate and Cadet Chief Engineer shall be considered the senior most cadets aboard the vessel subordinate to the Regimental Training Ship Commander.
B. The Cadet Chief Mate and Cadet Chief Engineer shall coordinate the daily routine as promulgated by the Master and Commandant of Cadets and shall support all initiatives deemed appropriate by the Regimental Training Ship Commander in the administration of cadet discipline and military bearing.
C. The Cadet Chief Mate and Cadet Chief Engineer are the senior most cadets within their major fields of study and shall coordinate the duties of the maritime cadet officers within their department, as per the direction or the Chief Mate or the Chief Engineer.
D. The Cadet Chief Mate and Cadet Chief Engineer shall coordinate the assignment of maintenance and watch duties with the Chief Mate, Chief Engineers and the training coordinators of their majors.
E. The Cadet Chief Mate and Cadet Chief Engineer shall attend the daily briefings as directed by the Regimental Training Ship Commander.
903 Shipboard Maritime Cadet Officers (Rates)
A. All Cadet Second Mates/Assistants, Third Mates/Assistants and Assistant Operations officers shall support the discipline and military bearing as directed by the Regimental Training Ship Commander.
B. All Cadet Second Mates/Assistants, Third Mates/Assistants and Assistant Operations officers shall report to the appropriate ship’s department head to which they are assigned and assist them with the duties that are required within their major or ship’s department.
C. All Cadet Second Mates/Assistants, Third Mates/Assistants and Assistant Operations officers shall supervise the underclass cadets as assigned to them, instilling within them understanding of ship’s safety, discipline and knowledge.
904 All Maritime Cadet Officers are required to participate in the Summer Orientation, Orientation Mini Cruise and the Annual Winter Sea Term.
1-1000 Student Government Association Officer Duties and Responsibilities
1001 The duties and responsibilities of all Student Government Association (SGA) elected officers are as written in the SGA Bylaws.
Figure 1-1: Regimental Chain of Command
Chapter 2: Orders to the Cadet Watch / Emergency Procedures
In accordance with the authority contained in General Order 87 of the Merchant Marine Act, which
requires that state maritime academies organize cadets into a disciplined system, cadets are assigned watch responsibilities. These Orders to the Cadet Watch specify their duties and responsibilities.
Watch keeping, one of the oldest traditions of the sea, is integral to the concept of developing industry
leaders. Watch keeping provides practical experience in the importance of responsibility, the hierarchy of
authority, the need to follow the chain of command, greater attention to detail, and the sense of
accomplishment that comes with the successful completion of a watch. Every cadet will graduate knowing
the lessons of watch keeping, which will enable them to lead a structured organization, operate a ship, and possess the alertness and preparedness required when managing a team.
103 Watch Keeping Creed
As a cadet of Massachusetts Maritime Academy, I will stand watches as assigned aboard and ashore, and
will report to my station physically and mentally prepared to stand my watch to the best of my ability, will
dutifully carry out the responsibilities of the watch with due diligence and vigilance, will follow all orders
given by officers and cadets of senior responsibility, and will never permit a cadet to assume the watch who is not prepared to relieve the watch.
104 Objectives of the Cadet Watch System
A. To gain experience in the administration of authority and responsibility,
B. To develop qualities of reliability, leadership, competence, tact, adaptability, loyalty and sense of duty, which are necessary for a successful career in any industry,
C. To assist in the administration of the daily routine of the Regiment of Cadets.
D. To aid in safeguarding the personnel and property of the Academy and of the Regiment of Cadets.
E. To meet cadet licensing requirements.
105 Organization of the Cadet Watch A. Rotation
- 1. The Cadet Watch will utilize the Company organization within the Regiment of Cadets. The system will operate on a daily rotation basis, one Company being designated as the Duty Company for a period extending from 0800 on one day until 0800 on the following day. The rotation schedule will be promulgated by the Director of the Cadet Watch System and published on the website and posted outside the ASDO office.
- 2. Weekend watch responsibility will be assigned to one company. The watch will commence at 0800 on Friday and continue until 0800 on Monday. The Duty Company for the weekend will rotate in accordance with a schedule promulgated by the Director of the Cadet Watch System and published on the website and posted outside the ASDO office.
- 3. Holiday watches will cover the entire holiday as reflected in the Holiday watch bill.
- 4. Any Holiday that falls on one day during the week will commence at 0800.
- 1. Participation in the Cadet Watch System is mandatory for all cadets.
- 2. Certain cadets’ ability to participate in the program may be curtailed by their obligations to the Regiment, Athletics, or Band or Honor Guard or International Student Exchange Program.
- a. All cadets are required to check the watch bills and report any errors or omissions to the company adjutant.
- b. Regiment
- i. First class cadets of the rank of four bars or greaterare relieved of their responsibility to stand billeted watches, unless deemed necessary by the Commandant of Cadets and Regimental Adjutant.
- ii. First class cadets of the rank of four bars or greater are responsible for the oversight of all dormitory and shipboard watches and the instruction of watchstanders in their responsibilities, thereby ensuring the
- 3. Athletics smooth operation of the Cadet Watchstanding System.
- iii. All cadets of the rank of three bars or lower will be assigned billeted watches within the company to which they are assigned.
- a. Athletes on the roster of Varsity teams stand normal weekly watches. A varsity athlete is required to notify their company adjutant, at the beginning of each semester, that they are on a varsity roster. (Appendix N)
- b. Adjutants should not assign athletes on the roster of in-season Varsity teams to watch during their practice times.
- c. Further, due to weekend athletic commitment, athletes on the roster of in-season Varsity teams will not be assigned weekend watches during the period of their regular season.
- 4. Seventh Company (Band and Honor Guard)
- a. All Band and Honor Guard cadets stand normal weekly watches.
- b. Due to their weekend commitments, Seventh Company cadets will be assigned to only one weekend watch per semester at the time of the greatest convenience as deemed by the company command.
- 5. Regimental Commuters
- a. Regimental Commuters are required to stand weekly and weekend watches with the company to which they are assigned.
- 6. International Student Exchange Program
- a. Cadets accepted into the program during the spring semester only can stand normal weekday watches. However, cadets will be exempted from weekend watch duty.
- 7. Military Obligation
- a. Cadets with military obligations such as weekend drill or scheduled duties shall report such obligation at the start of each semester to the Company Adjutants so that they are not scheduled for watch on the specified date. This shall be backed by official orders from their Commanding Officer which shall be given to the Watch Officer or Adjutant. They will be required to stand Academy Watches on nights/weekends when they are not fulfilling a military obligation.
- 8. Emergency Response Personnel
- a. Cadets that are serving as first responders in state or private organizations (Fire, Police or EMT) shall identify this obligation to the Company Adjutant at the beginning of each semester. They must try to get someone to cover the shift in order to be exempt from standing Academy Watches on their assigned night of duty at the previously stated organization. A copy of the schedule or official letter from their supervisor stating they are in fact scheduled for duty shall be delivered to the Watch Officer or Adjutant. They will be required to stand Academy Watches on nights they are not on duty elsewhere
- 1. Regimental Adjutant
- a. The Regimental Adjutant is responsible for the overall operation and supervision of the Cadet Watch System and is assisted by all seven Company Adjutants.
- b. The Regimental Adjutant is responsible for overseeing the assignment of watches throughout the Regiment, posting all watchbills, communicating and copying all watchbills to the training ship, and ensuring that accurate muster sheets are available at all times and at 0700 at CIC for Morning Formation.
- c. The Regimental Adjutant networks with the STCW Coordinator to ensure that cadets fulfill their watchstanding responsibilities for graduation and license requirements.
- d. The Regimental Adjutant assigns Holiday Watches, conducts the Formal Posting of Holiday Watches and is responsible for approval of changes-of-watch (Figure
- 2-1) for Holiday watches. Holiday Watches will be posted next to the ASDO office on the 00 deck of Second Company.
- e. The Regimental Adjutant is responsible for instructing the Fourth Class in watchstanding during the Orientation period.
- f. The Regimental Adjutant is responsible for STCW class musters during the Orientation period.
- 2. Battalion Adjutants
- a. The Battalion Adjutant oversees and enforces work of respective company adjutants. It will be the responsibility of the BADJ to hold company adjutants accountable.
- b. The Battalion Adjutant will assist the Regimental Adjutant with holiday watch bills and overall accountability.
- c. In the event of absence of a company adjutant, the Battalion Adjutant will fill in and ensure all watches are properly covered/stood.
- d. The Battalion Adjutant will assist the Regimental Adjutant with Orientation and all matters pertaining to watchstanding instruction for the Fourth Class.
- 3. Company Adjutants
- a. The Company Adjutant is responsible for the fair and equitable assignment of watches within that Adjutant’s company and for approving any changes-of- watch. All watchbills will be submitted to the Company Commander and Company Officer for approval and posted in the duty company at least three weeks in advance of the company’s duty day.
- b. The Company Adjutant is responsible for maintaining accurate company muster sheets and keeping in season Varsity sports rosters.
- c. The Company Adjutant conducts the Formal Posting of the Watch on the company’s duty day by 0700 outside the ASDO office, located on the 00 deck of Second Company.
- d. The Company Adjutant is responsible for submitting draft and final watchbills to the Regimental Adjutant.
- 1. Weekly Watches
- a. Watchbills for the Duty Company will be prepared by the Company Adjutant, submitted to the Company Commander and approved by the Company Officer. After final approval, watchbills will be submitted to the Regimental Adjutant.
- b. Draft watchbills (Revision: 0) will be posted at least three weeks in advance. Final Watchbills (Revision: Final) will be posted by the Wednesday of the week before the watch is assumed. No changes-of-watch will be approved after the Final Watchbill has been posted.
- c. The Regimental Adjutant will post the final watch bills on the Wednesday of the week before the watch is assumed. Watchbills should be posted at CIC, on the training vessel and in the ASDO’s office. The bills will encompass the entire week and will detail all the watches assigned for that period.
- d. Adjutants will keep careful records of how many and which watches each cadet stands. It is the responsibility of the Company Adjutants to ensure that the watchstanding responsibility is shared equally and fairly throughout the company.
- 2. Weekend Watches
- a. Company Adjutants will ascertain how many weekend watches each cadet must stand during the semester and will post weekend watch sign-ups during the first week of each semester.
- b. Cadets may sign-up for the watches on a first come, first served basis. If a cadet fails to take the initiative to sign up by the deadline, that cadet will be assigned a watch and will have the responsibility to stand that watch regardless of personal plans. Once a cadet has committed themselfto a watch, they is responsible for standing that watch.
- 3. Change of Watch
- a. If a cadet has an unavoidable conflict with an assigned watch, the cadet may find a replacement and submit a change-of-watch (Figure 2-1) form to the Company Adjutant and Company Officer.
- b. Absolutely no changes will be made to the watch bill (other than for emergency) once the watch bill has been posted on Wednesday before the week of the assigned watch (Revision: Final).
- c. Exchanging watches for money is not authorized under any circumstances. It is a Class II violation of Regimental Regulations (205-c-3h)
E. Class Attendance
- 1. Only two watch standers per day, 1/C or 2/C, will potentially experience a conflict between class and watch s. Additionally, some cadets with night classes may have a conflict between class and watch.
- 2. Watch normally takes precedence over class. Cadets are responsible, however, for informing their professors of their planned absence in a timely fashion. Cadets are further responsible for the material covered during the class period.
- 3. Cadets may be excused from watch in order to take an examination. Cadets must inform the Chief Mate during the day and the ASDO during the evening that they request to be excused for the purpose of taking an examination.
F. Change of Command
- 1. Following the Change of Command Ceremony, graduating 1/C cadets are relieved of their watch standing responsibilities.
- 2. Non-graduating 1/C and 2/C will stand 1/C watches (RSDO, COWS and CEOW).
- 3. All 2/C and 3/C watches will be stood by 3/C cadets.
106 Watch Structure
A. Regimental Staff Duty Officer (RSDO) – The RSDO will be responsible for the overall execution of the dormitory and shipboard watches for the 24-hour period of their watch. The Cadet Officer of the Watch Dormitory, the Cadet Officer of the Watch Shipboard and Cadet Engine Officer of the Watch report to the RSDO.
B. Cadet Officer of the Watch Dormitory (COWD) – The COWD is responsible for enforcing the rules and regulations of the Academy and for the execution of the watch during their watch period. The COWD is also responsible for maintaining the logbook. The Cadet Quartermaster and Messengers will report to the COWD.
C. Cadet Quartermaster of the Watch (CQOW) – The CQOW is responsible for communications, including pipes, telephone and radio, in the dormitory complex. The CQOW is also responsible for greeting visitors to the dormitory complex. The CQOW reports to the COWD.
D. Messenger (MGRA/MGRB) – The primary duty of the Messenger is to make a thorough fire and security watch and to assist where needed. The Messengers report to the COWD.
E. Cadet Officer of the Watch Shipboard (COWS) – the COWS is responsible for the overall security and safety of the training ship and waterfront. The COWS reports to the RSDO.
F. Cadet Boatswain’s Mate of the Watch (CBMW) – The CBMW will be responsible for making rounds of the training vessel and waterfront. The CBMW will report to the COWS.
G. Cadet Junior Officer of the Watch (CJOW) – The CJOW is responsible for monitoring traffic, radios and the fire detection system aboard the training vessel. The CJOW reports to the COWS.
H. Cadet Security Roving Watch (CSRW A/CSRW B) – The messengers are responsible for making fire and security rounds of the training ship (DETEX rounds). The messengers report to the COWS (shipboard).
I. Cadet Engineer of the Watch (CEOW) – The responsibility of the CEOW is to monitor all systems and machinery in the Engine Room. The CEOW reports to the Chief and/or Duty Engineer, the RSDO and the ASDO.
J. Cadet Assistant Engineer of the Watch (CAEW) – The CAEW’s main responsibility is to assist the CEOW in monitoring the systems in the engine room. The CAEW reports directly to the CEOW.
K. Cadet Oiler of the Watch (COIL) – The duty of the Cadet Oiler is to assist the CEOW as necessary. The Cadet Oiler reports to the CEOW.
L. Cadet Wiper of the Watch (CWIP) – The Cadet Wiper maintains cleanliness in the Engine Room. The Cadet Wiper reports directly to the CEOW.
2-200 General Instructions to All Watch standers
A. Formal Posting of the Watch
- 1. There will be a Formal Muster of the Watch each day at 0700 in a location to be designated by the Adjutant of the Duty Company.
- 2. All watch standers for the day will muster in the Uniform of the Day with combination cover or the appropriate uniform. Shipboard watch standers must also bring a flashlight, jackknife, hard hat and safety equipment, if needed.
- 3. The purpose of the Formal Posting of the Watch is to conduct an accountability muster and a personal appearance inspection of all watch standers. Final instructions to the watch may be passed on at this time by the Adjutants.
B. Assumption/Relief of Watch
- 1. All cadets will familiarize themselves with the Emergency and Security Procedures as well as the “Orders to the Cadet Watch” before assuming the post.
- 2. The RSDO will take muster, inspect all watch standers to ensure that uniform standards are met, and pass on any relevant information.
- 3. After the watch is mustered and inspected, the shipboard watch standers will report to the training ship as a team and relieve the watch.
- 4. The senior watch stander will make a signed log entry upon assuming the post and will list all cadets standing watch.
C. Cadets shall not engage in any activity that will detract from their duties, such as engaging in unofficial conversations on cell phones, reading periodicals, books or other materials, or watching movies. Cadets shall not bring any laptops, homework, text books or other reading material to their watch location.
D. The COWS at the Quarterdeck and the COWD and the CQOW at CIC are the only cadets authorized to use a chair while on watch.
E. When off watch, all watch standers will remain on Academy grounds unless authorized by the ASDO to leave the campus.
F. The only person authorized to excuse a cadet from their watch responsibilities is the Commandant of Cadets, Deputy Commandant of Cadets or the ASDO.
G. Watch standers are responsible for the enforcement of all appropriate Academy Regulations and Directives. All orders received by a cadet from a cadet on duty are to be considered official and are to be obeyed accordingly.
2-300 Duties of the Regimental Staff Duty Officer
A. Cadet Officers of the rank of 3 bars and below and 1/C cadets (Fall Semester) and 1/C or 2/C cadets (after Change of Command) will be assigned duty as the Regimental Staff Duty Officer (RSDO).
B. The uniform for the RSDO will be the Uniform of the Day with combination cover.
C. The Regimental Staff Duty Officer (RSDO) is the representative of the on-duty ASDO and is responsible to them for the supervision of the cadet watch in the performance of their duties as prescribed in the Orders to the Cadet Watch and for the safety of the cadet dormitory complex.
301 Assumption of Duty
A. The on-coming/off-going RSDO’s and the on-coming/off-going ASDO will meet in the ASDO Office (00 deck of 2nd Company) at 0700 for briefing. Each relieving RSDO shall request permission of the ASDO prior to relieving the watch.
B. The RSDO must report to the on-coming ASDO at 1530 or immediately after their last class in the ASDO’s office.
C. The RSDO may request permission from the ASDO to attend classes and varsity athletic practice and games. The ASDO should be kept informed as to the RSDO’s location at all times.
302 Cadet Watch List
The RSDO is responsible for monitoring the cadet watch assignments for their duty period. If there is
a problem concerning absent watch standers, they shall notify the ASDO immediately.
303 Watch Responsibilities
A. The RSDO shall ensure that all branches of the Cadet Watch are properly executing standard procedures. They shall visit all branches of the watch during the day to verify this.
B. The RSDO shall be responsible to the ASDO for the proper carrying out of colors, honors and formations. They will ensure the muster boards are up to date and delivered to the COOW for processing.
C. The RSDO shall muster all restricted cadets during liberty hours. They will personally account for all cadets on administrative or conduct restriction at CIC.
D. The RSDO will maintain control of visitors present in the dormitory complex, ensuring the compliance with pertinent regulations regarding hours and authorized areas as per the Visitors Policy (Section 6-300).
E. The RSDO shall act as necessary to maintain order in the dormitories. They will make frequent tours of the dormitories to ensure compliance with these regulations.
F. The RSDO shall advise the training vessel’s COWS and the Academy Staff Duty Officer (ASDO) of any emergency in the Cadet Dormitory complex or of any change in cadet activities that will affect other divisions or departments or the cadet routine. The RSDO shall contact the ASDO if ever in doubt of action to be taken in any situation.
G. Colors shall be held promptly at 0730 and at sunset. The RSDO shall supervise and shall attend morning colors and take muster on the patio for those cadets who are unable to march due to medical conditions. The muster sheets must be passed to the ASDO immediately after Morning Formation.
H. When enforcing the Regulations for the Regiment of Cadets, the RSDO shall interpret the spirit as well as the letter of the regulations. Discretion shall serve as the guide in situations not covered herein. Unusual occurrences shall be brought to the attention of the ASDO. I. The duties of the
- RSDO will include, but are not limited, to the following:
- 0600 – First restriction sign-in of the day.
- 0700 – Check in with ASDO. Attend the formal posting of the watch, if possible.
- Second restriction sign-in of the day. Tell the watch how to secure the watch at 0730.
- 0720 – Report to the Patio and conduct the Patio Muster. Pass the patio muster to the
- 1530 - Brief the oncoming ASDO in the ASDO office.
- 1600 – Report to the Restriction Muster. Check in with the on-coming ASDO for further instructions. Perform a radio check. Post the 1600-2000 watch.
- 1600 – 2200 – Conduct hourly restriction musters at CIC.
- 1930 – Post the 2000-2400 watch.
- 2330 – Post the 0000-0400 watch.
- 0330 – Post the 0400-0800 watch.
2-400 Duties of the Cadet Officer of the Watch Dormitory (COWD)
A. Cadets of the Second Class (Fall and Spring Semesters) will stand as the Cadet Officer of the Watch Dormitory (COWD).
B. Cadets standing COWD may be EM, IMBU, & MSSEP.
C. The uniform for the COWD will be the Uniform of the Day with combination cover.
402 Assuming of Duty
The relieving COWD shall request permission of the Regimental Staff Duty Officer (RSDO) prior to
relieving the watch.
403 General Responsibilities
A. The COWD is the direct representative of the RSDO. The COWD shall be responsible to the RSDO for enforcement of regulations and conduct of all cadet activities scheduled for the period of their watch.
B. They shall remain at the assigned office during the period of the watch except when watch duties require their presence elsewhere. When leaving the post, the RSDO shall be advised. In the absence of the RSDO, only the most urgent business shall take the COWD away from the duty post. If this should occur, they must notify the RSDO of the circumstances. C. The COWD shall ensure that only authorized personnel are in the CIC area.
D. The COWD shall be responsible for the cleanliness of the spaces assigned.
404 Logbook Entries
A. The COWD is responsible for keeping the Watch Logbook.
- 1. Each day should begin a new page with a heading including the weekday, date and year in military format.
- 2. All times will be recorded using the 24-hour clock, which extends from 0001-2400. All times should include four digits (e.g. 8 a.m. = 0800).
- 3. All routine business (e.g. assumption of the watch, rounds, pipes), as well as unusual events (e.g., fire alarms) should be recorded. A start time and a finish time of each event should be recorded (e.g., “2000-4/c Smith commences fire rounds. 2041-4/c Smith completes fire rounds. Reported a charged fire hose on 03 deck, 6th Company. RSDO notified.”).
- 4. The COWD should sign the final entry of their watch. B. The COWD is responsible for keeping the Visitor Log.
- 1. The Visitor Log should contain the following information:
- 2. Visitor’s name, name of the cadet being visited, time checked in, time checked out, and type of ID collected. A visitor pass should be issued.
405 Communication Procedures
A. The Public Address System
- 1. The COWD is responsible for the use of the public address system, which will be used only for emergencies or announcements of the general type that cannot be handled by regular means and must be approved by the ASDO.
- 2. During the academic day (0700-1600), announcements of all but a genuine emergency nature will be made only on the hour at 0700, 1100, 1200, and 1300. No announcements will be made at other times.
- 3. The COWD will be responsible for ensuring that pipes are properly authorized and made according to the established protocol.
B. Telephone Procedure
- 1. They will ensure that telephones are used for official business only. Any calls not local must be logged in the RSDO’s log and reported to the Commandant of Cadets.
- 2. The COWD will ensure that the telephone is answered in a professional manner at all times (“Massachusetts speaking. May I help Maritime Academy, Cadet you?”).
- 3. The COWD will ensure that the telephone is checked for messages and that any messages will be delivered in a timely fashion.
- 4. The COWD will ensure that messages taken are accurate, documented in the logbook and passed to the person for whom they are intended as soon as possible.
C. Radio Communications
- 1. The COWD is responsible for receiving and making any call using the CIC radio.
- 2. Radio checks will be done at the start of every watch to the ASDO, Public Safety, Quarter Deck, and the RSDO.
2-500 Duties of the Cadet Quartermaster of the Watch (CQOW)
- A. Cadets of the Third Class (Fall and Spring Semesters) will stand as the Cadet Quartermaster of the Watch (CQOW).
- B. Cadets standing CQOW may be EM, IMB or MSSP.
- C. The uniform for the CQOW will be the Uniform of the Day with combination cover.
- D. The CQOW will be responsible to the RSDO and the COWD for greeting visitors to the Dormitory CIC area and for communications including making pipes and answering the phone.
A. Telephone Procedures
- 1. The CQOW will receive incoming telephone calls and other communications directed to the dormitory CIC area. All incoming calls will be answered in a courteous and military manner in the following fashion: “Massachusetts Maritime Academy, Cadet Third Class speaking. How may I help you?”
- 2. Politely explain to persons desiring to talk with an individual cadet that a message will be delivered to the cadet concerned and they will return the call but that the cadet may not be summoned to the telephone.
- 3. Record incoming telephone messages accurately and should document the following information: name of the cadet, the cadet's room number, the nature of the call, who the call was from, the time and date of the call, who took the message and log the message in the logbook.
- 4. Deliver all messages to the room of the intended recipient, cadet or officer, as soon as possible. It will be the responsibility of the Cadet Quartermaster to record the address and the message accurately. They will record the date/time and the identity of the caller, verify the correct room number of the cadet, and sign the bottom of the message legibly to denote who received the call. The CQOW will forward the message to the COWD and then advise the COWD of the message and the identity of the cadet. The COWD will be responsible for the delivery of the message using the available Messenger of the Watch.
- 5. The CQOW will be responsible for the security of the telephone in the dormitory CIC area. This phone is for official use only. No personal calls are to be made or received on this extension. Incoming calls for cadets will be serviced in the following fashion: determine the number where the caller can be reached, hang up, and then deliver the message to the cadet called as per the procedure described above.
- 6. In the event of emergency calls, where unusual circumstances are involved, or any time you are in doubt about the proper course of action, advise the ASDO and the RSDO and await their decision. Any messages that are of an emergency nature must be so indicated so that prompt delivery can be attempted.
- 7. After Academy business hours, when the Academy switchboard is closed, the telephone in the dormitory CIC area receives all incoming calls originating from outside the Academy.
- a. The Cadet Quartermaster will answer all calls received in a courteous manner, recording the appropriate information and advising the RSDO or COWD of the same.
- b. Any call of an official nature, i.e., regarding any aspect of the Academy program or department, will be logged in the log along with all pertinent information: time, party calling, party called and message if any.
- c. Transferring Calls: An incoming caller may ask to be transferred to another extension.
- i. On the screen press the transfer button.
- ii. Dial the extension number to whom the call is being transferred.
- iii. Press the transfer button again.
B. The Public Address System
- 1. The COWD is responsible for the use of the public address system, which will be used only for emergencies or announcements of the general type that cannot be handled by regular means as approved by the ASDO
- 2. During the academic day (0700-1600), announcements of all but a genuine emergency nature will be made only on the hour at 0700, 1100, 1200, and 1300. No announcements will be made at other times.
- 3. Manner of Making Announcements
- a. Requests for announcements from faculty members, cadets, etc., shall be written out, signed and dated by the requester and approved by the ASDO.
- b. Announcing, “piping,” or calling for an individual cadet for personal reasons, i.e. telephone call, convenience of another cadet, etc., will not be made unless it is a genuine emergency. Cadet messengers will take a written note to the cadet's room.
- c. Announcements will be made using the following terminology:
- i. The phrase “Now Hear This” will be used once prior to any announcement to alert everyone in the cadet area to the forthcoming message. When a series of announcements is to be made, this phrase need not be repeated for each one.
- ii. Once finished with announcements, CIC will repeat the announcements in case someone did not hear or misunderstood the first time. Do not say the phrase “I say again.”
- iii. When reference is made to an individual cadet, they should be referred to in the following manner: “Cadet Second Class ”.
- d. Departure from this procedure set forth herein may be made when the circumstances require. These should be minimal, however, and care must be taken that use of the system does not fall into the category of convenience.
2-600 Duties of the Cadet Messenger (MGRA/MGRB)
- A. Cadets of the Fourth Class (fall and spring terms) will stand as the Messenger (MGRA/MGRB)
- B. Cadets standing MGRA/MGRB may be of any major.
- C. The uniform for the Messenger duty shall be the uniform of the day with high-pressure cover.
602 Assumption of Duty
Messengers should report to CIC 30 minutes prior to the scheduled time of their duty in order to request
permission from the COWD to relieve the watch.
603 General Responsibilities
A. Messengers will be used for watch functions only. They will not be used for unofficial purposes or personal needs.
B. The Messengers will make rounds of the dorms as assigned by the COWD. They will be alert to report any and all disorders, such as fires, electrical or plumbing malfunctions, vandalism of any nature by anyone, unauthorized persons in the dormitories, any attempts at breaking and entering, thefts, etc. Any incidents of this nature will be reported immediately to the COWD, the RSDO, or and the ASDO.
C. The Messengers will route all messages, notes, letters, official papers, etc. as directed by the COWD. While on duty, the proper request to enter an upper-class room is, “Messenger, Sir/Ma’am, Permission to enter, Sir/Ma’am.”
D. In unusual circumstances that the COWD or the CQOW are absent, the Messenger shall answer all phone calls in the proper manner.
2-700 Duties of the Cadet Officer of the Watch Shipboard (COWS)
ALL SHIPBOARD WATCH STANDERS MUST REFER TO SHIP STANDING ORDERS ON THE
QUARTERDECK AND IN THE ENGINE ROOM.
2-800 Emergency Procedures – Dormitory Complex
A. The purpose of this section is to direct watch standers to the appropriate document that delineates responsibility and procedures to prevent fires and other emergencies and to prepare them to respond to these conditions should an emergency arise.
B. Laws and Regulations of the Commonwealth of Massachusetts prescribe certain minimal standards and procedures that are incorporated in these regulations.
C. In the event of an emergency, immediately notify the ASDO and Public Safety and then begin to take action as outlined in the emergency and security procedures in the “Red” binder entitled “Emergency Preparedness Guide.” Continue to take action until the ASDO and Public Safety arrive.
802 Alternate Communications Center
In the event an Alternate Communications Center must be set up (due to a fire in the dormitory complex,
bomb threat, etc.), the Quartermaster will use the call forwarding function of the telephone system to transfer the incoming calls to the Public Safety Office in the Bresnahan Hall (Ext. 1025) and will have the
watch relocated to that office. For call forwarding at CIC, depress *2#, then Ext. 1025, and hang up. To
reverse the procedure back to CIC, depress #2# and hang up.
Figure 2-1: Change of Watch Request
CHANGE OF WATCH REQUEST – COMPANY ADJUTANT COPY
NAME COMPANY CLASS
DATE OF WATCH TIME OF WATCH
REASON FOR CHANGE REQUEST
SIGNATURE (CADET ON BILL)
CADET ASSUMING THE WATCH:
SIGNATURE (CADET ASSUMING DUTIES)
SIGNATURE DATE (COMPANY ADJUTANT)
Chapter 3: Rules and Regulations
3-100 Authority and Rationale for Regulations and Standards
101 General Order No. 87
A. Under Public Law 96-453 (the “Maritime Education and Training Act of 1980”), the Academy stipulates in writing that it will comply with certain regulations and minimum standards in the operation of the school. These regulations and minimum standards are contained in Maritime Administration General Order No. 87.
B. Regulations and Standards for the Regiment of Cadets of the Massachusetts Maritime Academy are administrative, not adversarial or judicial in the legal sense.
3-200 Regulations and Standards
Honor, integrity, loyalty to superiors, and adherence to the traditions of the Massachusetts Maritime Academy are fundamental characteristics and attributes of a successful Merchant Marine Officer and career professional. The discipline program is intended to be remedial and educational rather than legalistic and punitive. The rules are designed to promote positive behavioral changes that permits cadets to show a renewed willingness to adhere to the Academy’s regulations and to accept personal responsibility for the misconduct. Each cadet, regardless of field of study or career path, will strive to conduct themself in a manner reflecting the highest standards of honesty, integrity and maturity.
A. The President is the only officer authorized to assign punishment to a cadet or to delegate this authority to any other faculty or administrative officer. A ship’s officer, member of the Academy faculty, administrator, or a cadet shall not prescribe any form of punishment for infractions of discipline unless such authority has been delegated by the President.
B. The Commandant of Cadets and Deputy Commandant is authorized to award administrative restrictions to a cadet or cadets for actions associated with serious violations of the Regulations when deemed appropriate.
202 These regulations do not limit the discretionary authority of the President to take immediate action to
suspend any cadet(s) for violations of these regulations or for other breaches of good order and discipline
when, in the President’s judgment and discretion, the situation requires urgent attention.
A. In any case of cadet misconduct in which a cadet’s own safety or the safety of others may be jeopardized by a cadet’s continued presence aboard the training ship, the Master of the training ship is delegated the authority to exercise independent judgment and discretion as to whether a cadet should be suspended immediately and removed from the training ship. In a case where a cadet has been removed from the training ship, a hearing conducted in accordance with the procedure specified in Article 209-C will be conducted as soon as practicable.
B. Should it become necessary to suspend a cadet from the Academy and to remove them from the training ship in a foreign country, the Master of the training ship shall make the necessary arrangements with the appropriate consular officials of the United States to ensure that the cadet’s rights as an American citizen are protected and that arrangements have been made for the cadet’s travel to a location as close to the cadet’s home state as travel arrangements permit. Should it become necessary to suspend a cadet from the Academy and remove them from the training ship when the ship is in a continental American port, the Master of the training ship shall ensure that arrangements have been made for the cadet’s travel close to the cadet’s home. All expenses incurred in complying with this paragraph shall be the responsibility of the cadet, and the Commonwealth of Massachusetts shall be reimbursed within 60 days.
C. Should it become necessary to suspend or remove a cadet from the dormitory and the Academy for misconduct in which the cadets own safety, or the safety of others may be jeopardized, the President of the Academy may authorize the cadet’s removal from campus. Prior to the Academy President making a decision to remove a cadet from the Academy grounds, dorms, classes, etc., the cadet will be given the opportunity to meet with the Academy President. In addition, if a cadet voluntarily abandons their responsibilities with the regiment and / or academic responsibility, the cadet will be administratively removed and considered “dismissed” by the Academy for abandonment.
203 Cadets charged with or convicted of a civil or criminal offense outside the Academy may be subject to these regulations. Any cadet charged or convicted of a criminal offense outside of the academy must self-
report to the Commandant’s Office. Failure to do so may result in disciplinary action.
204 Types and Classifications of Deficiencies
- 1. Deficiencies are classified in Article 205 of these regulations on the basis of the seriousness of the acts and/or omissions that constitute the punishable offense. These classifications are provided for general guidance only. In the case of the act or omission of any cadet, the circumstances that surround that specific act or omission at the time of its occurrence will be considered, and any deficiencies may be re-classified as a Class I, Class II, or Class III offense based on the circumstances surrounding that specific act or omission and at the discretion of the Commandant of Cadets.
- 2. Ignorance of these regulations, or any other regulations that are applicable to cadets or of any orders that may be issued periodically, will not excuse the commission of an offense. Every cadet is required to be familiar with all applicable regulations and orders, and it will be presumed that any such ignorance is the result of the cadet’s own neglect unless they can show evidence to the contrary.
- 3. Cadets are expected to exercise good judgment in cases not covered by regulations or orders or in cases in which orders are obviously illegal or otherwise inappropriate. Should a cadet disregard an order on the grounds that they judges it inappropriate, they does so at their own risk and may be found guilty of an offense if the order in question later is held to have been given properly. A cadet’s exercise of poor judgment is not itself an offense under these regulations, but where the exercise of such judgment leads to the commission of an offense by the cadet or by others to whom these regulations apply, the cadet will be charged accordingly.
- 4. These regulations apply at all times to every cadet when the cadet is under the jurisdiction of the Academy.
- 5. Whenever any cadet is found guilty of repeating an offense for which they has been found guilty at least once before, the penalty imposed for any such subsequent offense ordinarily will be greater than that imposed for the prior offense.
B. Table of Authorized Punishments
- 1. The following table shows the authorized awards for the various levels of punishment. Each cadet will be awarded demerits and restriction days for a guilty misconduct. Awarded restriction days will amount to approximately a quarter of the demerits assigned for each offense.
- 2. The Commandant or Deputy Commandant may suspend or revoke cadet automobile privileges (without refund) for three class III’s or two class II’s of the same offense within an academic year.
CLASS III CLASS II
Demerits 10 100
Restriction (days) 3 15
205 Specific Conduct Offenses
A. Attempts to commit an offense
- 1. An attempt is an act performed, beyond mere preparation and thought, with the intent to commit a conduct offense. Failure to successfully commit the offense still constitutes an attempt amounting to more than mere preparation and intending, though failing, to effect the commission of the offense.
- 2. Attempts should be charged the same as the intended offense. The maximum punishment is the same as for the intended offense.
- 3. A person who intends to commit an offense, then voluntarily abandons the undertaking, is not guilty of the offense. A person whose undertaking is terminated by unforeseen circumstances is guilty of an offense.
B. Regulations, Orders, Instructions
- 1. Disobedience to orders and regulations is more serious than a mistake in judgment. Orders are given with the expectation of compliance both in spirit and in letter.
- 2. Offenses:
- Class Demerits
- a. Violation of oral or written orders specifically addressed to an individual.
- 2 30
- b. Demonstrating gross ignorance of instructions, regulations, or directives.
- 2 30
- c. Violation of oral or written orders, instructions or other directives addressed to a group or individual with major effect.
- 2 30
- d. Violation of oral or written orders, instructions or other directives addressed to a group or individual with minor effect.
- 2 30
- a. Violation of oral or written orders specifically addressed to an individual.
- Demerit recommendations listed above are just that, a recommendation.
- Class Demerits
- 3. If any of the above listed offenses are specifically described by another delinquency code, that delinquency code should be used. Demerit recommendations listed above are just that, a recommendation.
- Considerations in determining correct awards for offenses involving duty should include the nature of the duty, the cadet’s position, and whether the delinquencies resulted from laxness, carelessness or negligence.
- Failing to assume a responsibility, evading a regulation, permitting other cadets under one’s command or control to evade responsibility or regulations, and overlooking or failing to report breaches of regulations are all offenses that indicate poor motivation and a low concept of duty.
Demerit recommendations listed above are just that, a recommendation.
E. Discrimination/Harassment (CLERY)
- All acts of discrimination, discriminatory harassment, and retaliation, which deny or have the effect of denying to any person their rights to equity and security on the basis of their membership in or association with a member of any protected class. The Academy reaffirms the values of civility and pre-eminence of individual human dignity as preconditions to the achievement of an academic community, which recognizes and utilizes the resources of all people.
- The President reserves a variable policy for violations herein this section. All violations of this nature will be investigated and, if warranted, referred to a Class I board. Note, recommendations from the board shall be one of the following:
- i. Exoneration
- ii. Suspension
- iii. Dismissal
- Findings and recommendations of the Class I Board will be provided to the Academy President for final decision, as outlined in 3-209-C.
- Herein protected class refers to characteristics or groups of persons protected from discrimination by law, including, race, color, religion, national origin, persons of color, age, disability, gender, gender identity, gender expression, sexual orientation, genetic information, marital/parental status, or veteran status.
- The following offenses are in addition to all prohibited behavior outlined and defined in the Massachusetts State College’s Equal Opportunity, Diversity, and Affirmative Action Plan.
A. Discrimination (205-D-2e)
- Any intentional actions that deny or attempt to deny a person’s rights, entitlements, or equality of opportunity; the unjust or prejudicial treatment of different categories of people in protected classes. Which includes written or verbal comments such as offensive slurs, slang, jokes, or words with intended malice towards a person or people within a protected class. May include display of offensive material, written or pictorial.
- Contributing to a hostile environment
- Violations of Massachusetts State College’s Discrimination and Harrassment Policies
B. Sexual Misconduct (205-D-2a)
- Public displays of sexual acts either consensual or non-consensual. Sexual acts include touching, intercourse, or other actions that reasonably would excite or satisfy the sexual desires of the actors.
- Indecent exposure
- Prostitution or associating with prostitutes
- Sexual exploitation, taking advantage of another person for one’s own benefit, or the benefit of anyone other than that person without that person’s consent.
- Engaging in manipulative, threatening, and coercive behavior to obtain consent. (This includes the use of alcohol or drugs to impede judgment, or incapacitate)
- Violations of the Massachusetts State College’s Sexual Harassment Policy
C. Sexual Violence (CLERY)
- Rape. The penetration no matter how slight of the anus, vagina, or mouth by any body part of another person or by an object without consent. This includes the performance of oral sex or anal sex on another person without that person’s consent.
- Assault (sexual). An assault that places a reasonable person in imminent fear of bodily harm or threats. Any kind of sexual physical contact that involves any form or coercion, force, or lack of consent. Sexual physical contact includes the intentional touching of another person on an area of the body generally recognized as a private part of the body, or touching any part of another person’s body with a private part of one’s own body, no matter how slight. To include kissing or fondling without consent, advancing sexual activity without consent, and ignoring a partners objections to sexual activity.
- Aiding or assisting in the commission of an act of sexual violence.
- Violations of the Massachusetts State College’s Sexual Harassment Policy.
F. Alcohol, Drugs, and Controlled Substances (See Appendix B) (CLERY)
All alcohol violations require that the cadet complete an online alcohol assessment..
Completion of the assessment will be required within one week of the cadet being given
instruction.. A certificate of completion must be submitted to the Class II Mast Board
Chairperson within the allotted time.
- 1. The Commandant’s Office will notify the parents or guardians, via letter, of any cadet who has been found guilty of an alcohol related offense. In addition, the cadet will have their campus parking privileges revoked for one calendar year from the date of offense.
- 2. Students who obtain alcohol and distribute alcohol to persons under the legal drinking age will face a Class I conduct charge of “unauthorized sale and/or transfer of marijuana, narcotics, alcohol and other controlled substances.”
- 3. Any cadet found guilty of a second alcohol offense will be referred to the Aptitude Review Board for possible suspension or dismissal. Cadets found guilty of a second alcohol offense may be mandated to see the MMA Behavioral Health Counselor. Designer Drugs, including but not limited to synthetic drugs (K2, spice, herbal potpourri, etc.), are considered a drug and a banned substance.
- 4. Offenses:
Demerit recommendations listed above are just that, a recommendation.
G. Military Bearing/Civilian Appearance
- 1. It is incumbent upon a cadet to maintain a proper appearance at all times, both in and out of uniform and to maintain proper military demeanor.
- 2. Offenses:
Demerit recommendations listed above are just that, a recommendation.
H. Dormitory/Room Condition and Appearance
- 1. Offenses:
Demerit recommendations listed above are just that, a recommendation.
I. Safeguarding MMA and Personal Property
- 1. Offenses:
Offense Class Demerits
Demerit recommendations listed above are just that, a recommendation.
J. Weapons and Fireworks (Weapons of any kind and fireworks are not authorized on campus)
- 1. Offenses:
Offense Class Demerits
Demerit recommendations listed above are just that, a recommendation.
K. Absences or Tardiness
- 1. The characteristic of reporting on time is inherent in a cadet who is self-disciplined and who possesses a strong sense of duty. The cadet must learn to allow sufficient time for unknown circumstances and unforeseen delays in reporting. The seriousness of tardiness is indicated only partly by the length of time involved. The degree of judgment exercised by the cadet in attempts to report for duty is also taken into consideration. For example, a cadet may be only slightly late, but if their actions indicate lackadaisical, unconcerned planning, that cadet should be dealt with more severely than should one who was late substantially in spite of attempts to report on time.
- 2. Offenses:
Demerit recommendations listed above are just that, a recommendation.
206 Reporting Authority
A cadet may be reported for being deficient. Reports may be submitted at any time by Academy
Administrators, Faculty or Staff Members, Ship’s Officers, Academy Public Safety Officers, Senior Cadet
Officers, or by any Squad Leader with approval from a Senior Cadet Officer with annotated approval in the
description of the offense section of the electronic tap sheet. Any cadet not granted reporting authority by this Article shall report violations of these Regulations and Standards to a person who has such reporting
207 Procedure for Processing Mast Reports
A. The Deputy Commandant of Cadets or designee, after receiving a Mast offense, shall review the
offense, and when necessary request more information, inquire into the circumstances, and take
one of the following actions:
- 1. Exonerate the cadet.
- 2. Classify the deficiency as a Class III Offense and assign the case to the Company Mast Board for disposition in accordance with the procedures outlined in Article 209.
- 3. Classify the deficiency as a Class II Offense and assign the case to the Commandant’s Mast Board for disposition in accordance with the procedures outlined in Article 209.
- 4. Classify the deficiency as a potential Class I Offense and assign an Academy Company Officer to conduct an investigation of the reported offense. Standard of evidence used in investigation and proceedings is a preponderance of evidence.
- 5. Classify the deficiency as an Honor Code Offense and assign the case to the Honor Board.
- 6. After reviewing the report of the investigating Company Officer, the Deputy Commandant of Cadets shall take one of the following actions:
- a. Exonerate the cadet.
- b. Reclassify the violation as a Class II or Class III Offense.
- c. Classify the violation as a Class I Offense and refer the case to the Disciplinary Board for action.
B. Mast Offense – Process Time Chart
When the Mast Offense is submitted to the Commandant’s Office, the following recommended
processing times, authority, and actions will commence. The times are recommended as a guide
- 1. Deputy Commandant or designee: Reviews/Classifies Mast Report Form.
- 2. Investigating Officer: Conducts Investigation (21 days).
- 3. Deputy Commandant or designee: Classifies deficiency .
- 4. Cadet: Responds to charges in accordance with Article 209C (3 days).
208 Composition of Mast Board, Disciplinary Board, Aptitude Review Board, and Re-admission Board
A. The Company Class III Mast Board shall consist of three members: The Company Commander (or
designee), Company Discipline Officer (or designee), and another staff member within the Company of any
rank. Any Company Mast Board member shall excuse themselves from the mast hearing panel if they are
assigned the disciplinary action. The Company Officer shall be present to ensure the proper administration of the Mast Board. Processed cadets may appeal awarded demerits to the Company Officer within 24 hours of the mast hearing in writing. If the Company Officer issued the discipline, the appeal may go to the Deputy Commandant of Cadets within 24 hours of the mast hearing in writing.
B. The Commandant’s Mast Board shall consist of the Commandant’s Discipline Officer (or designee)
who shall serve as Chairperson, the Regimental Operations Officer, and the two Battalion Executive
Officers. Any Commandant’s Mast Board member shall excuse themselves from the mast hearing
panel if they are assigned the disciplinary action.
C. The Disciplinary Board and the Aptitude Review Board shall each consist of the following:
- 1. Provost/VP Academic Affairs: Chairman.
- 2. Director of Admission or their designee: Member.
- 3. Dean of Undergraduate Studies or their designee: Member.
- 4. Dept. Chairman (of accused cadet’s major) or their designee: Member.
- 5. Regimental Commander (or any other Regimental Officer): Member.
- 6. SGA President (or any other Regimental Officer): Member.
- 7. The President may, when they deems appropriate and at their s sole discretion, whether temporarily or otherwise, appoint other officers to serve instead of those designated above or additional officers, if considered necessary. In addition to the foregoing, during any period in which the training ship is on cruise status, there shall be constituted a Disciplinary Board and an Aptitude Review Board, each shall serve as such aboard the training ship and, unless the President shall otherwise direct, respectively shall have all the powers and duties ascribed to the Disciplinary Board and to the Aptitude Review Board by these Regulations. The President in some cases, such as sexual assault, sexual misconduct, may choose to remove cadets from the board to comply with an alleged victims wishes or to avoid embrassement for the victim.
D. The Sea Term Disciplinary Board and Aptitude Review Board shall consist of the following:
- 1. Master of the Training Ship: Chairman.
- 2. Chief Engineer: Member.
- 3. Chief Mate: Member.
- 4. Department Chairman/Training Coordinator: Member.
- 5. Regimental Training Ship Commander: Member.
- 6. Cadet Chief Mate/Cadet Chief Engineer: Member.
- 7. The President may from time to time and at their sole discretion, whether temporarily or otherwise, appoint other officers to serve in the stead of those designated above or additional officers, if considered necessary.
E. A quorum consisting of not fewer than four of the members is sufficient to convene either the
Disciplinary Board or the Aptitude Review Board for the valid transaction of matters within the
purview of either Board.
F. When suspended or dismissed from the Academy, a suspended/former Cadet will not be
permitted to enroll in any courses at the Academy, to include the Department of Continuing
and Graduate Education.
209 Procedures for Hearing Offenses
A. Class III Offenses:
- 1. Each Company Discipline Officer shall prepare a confidential mast list via MMA email for individual cadets who have been placed on report for Class III Offenses. It shall be the responsibility of the cadet notified to report to the Company Mast Board at the time and place indicated. If a cadet is pleading not guilty and has evidence to back up the claim, they shall provide clear and decisive documentation to the board the day of the mast hearing. The cadet shall sign a contract notification for awarded demerits and restriction with a breach in restriction resulting in a Class II. Failure to appear before the Class III Mast Board or to properly notify the Discipline Officer will result in automatic assignment of the demerits and restrictions listed in this manual for the offense charged. In addition, a mast report for offense 205-J-2-h (absence without authority from obligation through negligence) will be issued and addressed at the Commandant’s Mast Board (Class II Mast).
- 2. After concluding any oral and/or written statement, the cadet on report will withdraw from the room while the Board deliberates their case. The Board will follow the schedule of punishments for Class III Offenses.
- 3. Cadets awarded demerits by the Company Mast Board may appeal their cases in writing to their Company Officer within 24 hours after the posting of the decision. In doing so, they shall state in writing the grounds upon which they base their appeal. The decision of the Company Officer shall be final. In the case where the Company Officer is involved in awarding demerits, the cadet may appeal to the Deputy Commandant.
B. Class II Offenses:
- 1. The Regimental Operations Officer shall prepare a confidential mast notification via MMA email for individual cadets who have been placed on report for a Class II offense. It shall be the responsibility of the cadet notified to report to the Commandant’s Mast Board at the time and place indicated. If a cadet is pleading not guilty and has evidence to back up the claim, they shall provide clear and decisive documentation to the board the day of the mast hearing. If the Commandant’s Mast Board does not have substantial evidence of the cadet offense in time for the mast hearing, the case may be suspended until such evidence is gathered. After concluding any cadet oral and/or written statement, the cadet on report will withdraw from the room while the Board deliberates their case. The Board will follow the schedule of punishments for Class II Offenses. In addition, the cadet must sign a contract notification for awarded demerits and restriction with a breach in restriction resulting in a Class II.
- 2. Unauthorized absence from Class II Mast will result in the Board hearing the charge with the cadet in absentia. In addition to the demerit and restriction penalty awarded for the original offense, a penalty will be awarded for missing the mast (offense 205-J-2h). Any absence must be approved by either the Chairperson of the Class II Mast Board or the Regimental Operations Officer prior to the mast hearing.
- 3. Should the Commandant’s Mast Board determine that a Class I Offense is involved, such offense will be handled in accordance with Article 209-C. If subsequently classified as a Class I Offense, any previously submitted statement will be returned to the cadet, and such statement will not be used in subsequent proceedings without the consent of the cadet. The Commandant’s Mast Board, after hearing mitigating arguments by the charged cadet, can reclassify a Class II Offense to a Class III Offense. The board shall then proceed with and follow the schedule of punishment for a Class III Offense.
- 4. Cadets awarded demerits and/or punishment as a result of being found guilty of a Class II Offense may appeal in writing or via email to the Deputy Commandant of Cadets within 24 hours of the time that the cadet is informed of the decision. In doing so, the cadet shall state in writing the grounds upon which their appeal is based and include information unavailable at the time of the hearing. The Deputy Commandant of Cadets will then review the decision of the Commandant’s Mast Board and the grounds upon which the appeal is based and shall render a decision. The decision of the Deputy Commandant of Cadets will be final. If the Deputy Commandant of Cadets is involved in a case, the appeal will be heard by the Commandant of Cadets. The Deputy Commandant of Cadets or designee may also suspend the findings of the Commandant’s Mast. Said suspension shall be prescribed by the Deputy Commandant of Cadets or designee and all stipulations must be met for the duration of the suspension. Failure to adhere to all of the stipulations will automatically nullify the suspension and the original findings will be reinstated. This includes the guilty findings of another mast sheet for any offense or at the discretion of the Deputy Commandant of Cadets or designee.
C. Class I Offenses:
- 1. When the Deputy Commandant of Cadets classifies a deficiency as a possible Class I Offense and has the approval of the Commandant, the cadet concerned shall be advised immediately that a formal investigation has been initiated. If the investigation determines that a class I charge is warranted the Deputy Commandant will issue a formal notice containing formal charges and specifications in writing. The Deputy Commandant of Cadets shall advise the cadet that they may submit a written statement in reply to the investigation within 48 hours. If the cadet does not desire to make such a statement, they must indicate this in writing. If, however, they chooses to make a statement, it will become part of the record in any subsequent investigation or hearing.
- 2. The Deputy Commandant of Cadets shall give the cadet not less than 72 hours’ notice of the time, date, and location of the hearing scheduled to be held before the Disciplinary Board. No hearing will be held during the 72 hours within which the cadet may respond in writing to the formal charges and specifications. Such notice may be given together with or apart from the written statement of charges and specifications as the Deputy Commandant may determine in each case. Email notice is considered proper notice.
- 3. Every cadet formally charged with having committed a Class I Offense shall be free to select as counsel any Academy faculty or officer willing to serve. In the event that the cadet is unwilling or unable to obtain such counsel, the Deputy Commandant of Cadets shall appoint an officer to serve in such capacity. The cadet must notify the Deputy Commandant of their choice of counsel, or of the inability to obtain counsel, within 48 hours.
- 4. A Cadet’s counsel shall function as an advisor rather than as an advocate. Counsel is to provide the cadet with guidance so as to enable the cadet to present their position, truthfully and with clarity and accuracy. Counsel shall appear before the board with the cadet to hear the charges in the Class I Offense, and counsel shall be granted permission to address such remarks as they desires to the Board on behalf of the cadet.
- 5. All information, remarks and advice passing between the cadet and their counsel shall be deemed privileged and confidential. Cadets accused of offenses which subject them to criminal liability should be aware that their communications with advisors are not protected by the attorney/client privilege.
- 6. Counsel may be assigned to render such other assistance to the cadet as the Deputy Commandant of Cadets shall deem appropriate. Whenever the events, on the basis of which a cadet formally has been charged with a Class I offense, constitute the basis for any pending and potential criminal proceedings, the cadet so charged shall be entitled to have an attorney present during the course of the hearing held pursuant to Article 209-C. Such attorney shall be permitted to advise the cadet concerning their rights and the presentation of their case but shall not be entitled to question the cadet or any other witness or to make any argument or presentation to the Board. The cost of any such attorney shall be the responsibility of the cadet.
- 7. Prior to the convening of the Class I Disciplinary Board, the cadet so charged may voluntarily submit their resignation. The Chairperson of the board may refuse to accept the resignation of the cadet.
- a. Should a cadet choose to resign prior to the adjudication of disciplinary offenses, the offenses will be considered pending. Should a former cadet, at a later date, apply for readmission, the offenses must be adjudicated before the former cadet is considered for readmission. The length of time a former cadet has been away from the Academy will have no bearing on the pending offenses.
- b. Any cadet who abruptly leaves the Academy without formally resigning and/or abandons their regimental obligations and duties, who has pending a Class I Mast Report, or is scheduled for or about to be scheduled for an aptitude review board and/or is the subject of honor’s violation investigation and/or Class I investigation, will by default be considered dismissed from the Academy for discipline reasons. If a cadet chooses to resign, she/he must do so in writing at least 24 hours before the convening of the board. If a resignation is received within 24 hours of the convening of a board the Chairman may choose to hold the board in absentia.
- 8. The cadet(s) charged may challenge any member of the Disciplinary Board for cause by submitting a written statement that establishes:
- a. The member challenged was a participant in the events out of which the incident arose.
- b. The member challenged is related to or has past association with the cadet charged or with the events giving rise to the incident, said association being of a kind that would prejudice their judgment to the degree that a fair hearing would be jeopardized.
- 9. Such challenges shall be submitted to the Chairperson of the Disciplinary Board who shall forward them to the President for action and decision. Peremptory challenges (without cause) are not permitted.
- 10. The Disciplinary Board shall convene as soon as reasonably possible after the cadet has been served with the charge/charges and, except in unusual circumstances, no later than two weeks thereafter. Unusual circumstances include, incidents that occur at the end of a semester in which there is not enough time to investigate and adjudicate violation before the semester ends or events that occur during the periods of commercial shipping, cooperative education and experiential learning. Prior to the commencement of the Board, the Deputy Commandant shall make available to the cadet a copy of any documentary materials, including the statements of witnesses, if available in written form that pertain to the pending charge. At the hearing, the Board will conduct a thorough inquiry into the facts of the case. The cadet and their counsel shall be present at the hearing. The cadet shall be entitled to present testimony on their own behalf, and to present evidence to the Board. The cadet shall be entitled to hear any testimony taken by the Board. After the conclusion of the hearing, the Board shall forward its finding and recommendations, together with its reasons therefore, to the President. A copy of the Board’s findings and recommendations shall be transmitted through the Commandant of Cadets to the cadet. These recommendations shall be one of the following:
- a. Exoneration.
- b. Reduction of the Class I Offense to a Class II Offense and award of not more than 100 demerits, conduct probation, restriction, and/or other punishment short of suspension or dismissal, if the inquiry determines that the misconduct is of a lesser degree than that of a Class I Offense.
- c. Suspension.
- d. Dismissal.
- 11. In these specific cases: sexual misconduct, assault, sexual harassment, racial/ethnic harassment, discrimination and/or hazing the Board can make only the following reccommendations:
- a. Exoneration.
- b. Suspension.
- c. Dismissal.
- 12. Upon consideration of any such recommendation, the President shall have discretion either to impose the recommended sanction or to impose a sanction either greater or lesser than the recommended sanction. However, if the President fails to accept the recommendation of he Board, the President shall do so subject to the following:
- a. In a case in which exoneration has been recommended, the President may reinstate the original charge or may institute some lesser charge. In either case, the charge shall be dealt with again in accordance with the applicable provisions of this Article 209.
- b. In a case in which reduction of a Class I Offense to a Class II Offense has been recommended, the President may reduce further the charge to a Class III Offense, may reinstate the original Class I Offense (in either case, the charge shall be dealt with in accordance with the applicable provisions of Article 209), or may impose some sanction for Class II Offenses greater or lesser (including exoneration) than that recommended by the Board.
- c. In a case in which suspension has been recommended, the President may impose some lesser sanction (including exoneration) or may impose the sanction of dismissal.
- d. In a case where dismissal has been recommended, the President may impose some lesser sanction (including exoneration).
- 13. Whenever, upon the President’s review of the Board’s recommendation, the President shall deem it advisable to impose a sanction greater than that recommended by the Board, the cadet in question first shall be given the opportunity to be heard by the President prior to the latter’s making any final decision in that regard.
- 14. Whenever the Board recommends suspension or dismissal, the President first shall give the cadet in question an opportunity to be heard prior to the President making any final decision.
- 15. The decision of the Academy’s President shall be final but subject to judicial review pursuant to the Massachusetts Certiorari Statute, G.L.c.249, #4. The Certiorari Statute provides the relevant part as follows: “A civil action in the nature of certiorari to correct errors in proceedings which are not according to the course of the common law, which proceedings are not otherwise reviewable by motion or by appeal, may be brought in the supreme judicial or superior court. Where such an action is brought against a body or officer exercising judicial or quasi-judicial functions to prevent the body or officer from proceeding in favor of another party, or is brought with relation to proceedings already taken, such other party may be joined as a party defendant by the plaintiff or on motion of the defendant body or officer or by application to intervene. Such other party may file a separate answer or adopt the pleadings of the body or officer. The court may at any time after the commencement of the action issue an injunction and order the record of the proceedings complained of brought before it. The court may enter judgment quashing or affirming such proceedings or such other judgment as justice may require.”
D. Aptitude Review and Orientation Aptitude Review
- 1. Whenever any cadet has exceeded the demerit limit for their class year or has two or more alcohol offenses, the cadet in question will be subject to an aptitude review in accordance with the following provisions of this section. The Deputy Commandant, at their discretion, may interview a cadet in person and after such an interview may choose not to send a cadet to an aptitude review board at that time, if the cadet in question has a compelling reason. In addition, if ever a cadet’s aptitude and misconduct directly affect the good order and discipline and/or safety of others, the Commandant may direct an Aptitude Review Board.
- 2. When the Deputy Commandant of Cadets determines that a cadet has exceeded the demerit limit for their class as provided in Article 211-B, the Deputy Commandant of Cadets shall, as soon as may be practicable, serve the cadet concerned with notice of either of the following:
- a. The demerit limit applicable to a member of their class, and the total number of demerits then accumulated by the cadet during their conduct years; or
- b. The number of demerits permitted the cadet during their enrollment period and the total number of demerits then accumulated by the cadet during their enrollment period. There shall be attached to such notice a copy of the cadet’s current or up-to-date Disciplinary Record. Such notice shall advise the cadet that within forty eight (48) hours they may submit a written statement to the Deputy Commandant of Cadets concerning any matter they thinks pertinent. Any such statement will become a part of the record in any subsequent investigation and review. If the cadet does not desire to submit such a statement, they must indicate this in writing.
- 3. The Deputy Commandant of Cadets shall give the cadet not less than 72 hours’ notice of the time, date, and place of the review scheduled to be held by the Aptitude Review Board, provided that no such review shall be scheduled to take place during the period of 72 hours prescribed by the foregoing paragraph (2). Such notice may be given together with or apart from the notice required to be given pursuant to the foregoing paragraph (2).
- a. Should the Commandant of Cadets determine that a cadet candidate’s aptitude and/or misconduct during the orientation period affects the good order, discipline and/or the safety of others, the Commandant will establish a board whose membership shall consist of the following:
- 1. The Commandant of Cadets or Deputy Commandant
- 2. The Regimental Commander
- 3. The Vice President of External Affairs or Director of Admissions
- a. Should the Commandant of Cadets determine that a cadet candidate’s aptitude and/or misconduct during the orientation period affects the good order, discipline and/or the safety of others, the Commandant will establish a board whose membership shall consist of the following:
- 4. Prior to the convening of the Aptitude Review Board for the purpose of conducting any aptitude review, the cadet whose aptitude is under review may voluntarily submit their resignation. Subsequent to the convening of the board, the Chairperson of the board may refuse to accept the resignation.
- 5. Every cadet required to appear before the Aptitude Review Board for an aptitude review shall be free to select as counsel any officer on the Academy Staff willing to serve. In the event that the cadet is unwilling or unable to obtain counsel, the Deputy Commandant shall appoint an officer to serve in that capacity. The cadet must notify the Deputy Commandant of their choice of counsel, or of the inability to obtain counsel within 48 hours.
- 6. Such counsel shall function as an advisor rather than as an advocate. They is to furnish the cadet with guidance so as to enable the cadet to present their position truthfully and with clarity and accuracy. It is not the function of the counsel to encourage the use of any tactics or techniques of evasion so as to prevent the Board from ascertaining the truth of any matter before it. Counsel shall appear with the cadet before the Board and shall be granted permission to address such remarks as they desires to the Board on behalf of the cadet.
- 7. All information, remarks and advice passing between the cadet and their counsel shall be deemed privileged and confidential.
- 8. Counsel may be assigned to render such other assistance to the cadet as the Deputy Commandant shall deem appropriate.
- 9. The cadet may challenge any member of the Aptitude Review Board for cause by submitting a written statement which establishes that the member challenged is related to or has past association with the cadet which is of a kind that would prejudice the member’s judgment to the degree that a fair hearing would be jeopardized. No member of the Aptitude Review Board shall be subject to challenge by a cadet solely by reason of the fact that the member has participated previously in an adjudicatory capacity or in a disciplinary matter affecting the same cadet. Such challenges shall be submitted to the Chairman of the Aptitude Review Board, who shall forward them to the President via the Commandant for action and decision. Peremptory challenges (without cause) are not permitted.
- 10. The Aptitude Review Board shall convene as soon as possible after the cadet has been served with the notice required to be given pursuant to the foregoing paragraph (2). Except in unusual circumstances, the Board shall convene no later than 2 weeks after the cadet has been served with such notice. The cadet and counsel shall appear before the Board at the scheduled hearing, and the Board shall conduct an inquiry concerning the cadet’s suitability as a cadet at the Academy. In doing so, it shall consider the cadet’s entire disciplinary and academic record at the Academy and any statement, testimony or evidence submitted by the cadet on their own behalf. It also may consider any other statements, testimony or evidence deemed by it to be relevant to its inquiry, provided only that in every such case it shall inform the student of anything so considered. The cadet or the cadet’s counsel may bring to the attention of the Board any circumstances or matter that the cadet or cadet’s counsel believes may mitigate or explain the number of demerits awarded for any prior deficiency, but the Board shall have no authority to reopen or to conduct any new inquiry concerning any such prior deficiency or to alter the number of demerits previously awarded. At the conclusion of the hearing, the Board shall forward its findings and recommendations, together with its reasons therefore, to the President. A copy of the Board’s findings and recommendations shall also be transmitted to the cadet through the Commandant. These recommendations shall be one of the following:
- a. No action.
- b. Probation with or without the imposition of a limit upon the further accumulation of demerits and with or without the imposition of any other conditions or limitations.
- c. Suspension.
- d. Dismissal.
- 11. Upon consideration of any such recommendation, the President shall have discretion either to impose the recommended sanction or to impose a sanction either greater or lesser than the recommended sanction. If the President fails to accept the recommendation of the Board, however, the President shall do so subject to the following:
- a. In a case where no action has been recommended, the President nevertheless may impose any of the sanctions prescribed by Article 209, provided that the President does so only in accordance with paragraph (12) below.
- b. In a case where probation has been recommended, the President may alter the conditions and limitations thereof and may add additional conditions and limitations, provided that the President imposes more stringent or onerous conditions and limitations only in accordance with the following paragraph (12).
- c. In a case where suspension has been recommended, the President may impose some lesser sanction (including no action) or may impose the sanction of dismissal.
- d. In a case where dismissal has been recommended, the President may impose some lesser sanction (including no action).
- 12. Whenever, upon review of the Board’s recommendation, the President shall deem it advisable to impose a sanction greater than that recommended by the Board, the President first shall give the cadet in question the opportunity to be heard prior to making any final decision.
- 13. Whenever the Board shall have recommended suspension or dismissal, the President first shall give the cadet in question the opportunity to be heard prior to making any final decision.
- 14. The decision of the President shall be final but shall be subject to any statutory right of appeal, which right shall be described in the decision of the President.
E. Readmission Review
- 1. Whenever any cadet is suspended from the Academy in accordance with Article 209-C or - D, they thereby puts in question their aptitude for a professional career and, therefore, their suitability as a cadet at the Academy. In every such case, therefore, the cadet in question shall, prior to the date on which their suspension is scheduled to terminate, be subject to a readmission review in accordance with the following provisions of this section. The readmission review shall be conducted by the Disciplinary Board if the cadet’s suspension was imposed for disciplinary reasons. It shall be conducted by the Aptitude Review Board if their suspension was imposed for lack of aptitude. Two senior members of the Aptitude Review Board and one member of the Regimental Staff and/or one Student Government Association officer shall constitute a quorum.
- 2. During the period of any suspension, a cadet shall conduct themself in conformity with the Regulations and Standards for the Regiment of Cadets of the Massachusetts Maritime Academy’s subject as described:
- a. During any period when a cadet on suspension is not present at the Academy, the Regulations and Standards shall apply to them in the same manner and to the same extent that they would as a cadet actively enrolled but not actually present at the Academy.
- b. During any period when a cadet on suspension is present at the Academy for any reason, the Regulations and Standards shall apply to them in the same manner and to the same extent that they would as a cadet actively enrolled and present at the Academy.
- 3. The Deputy Commandant of Cadets or their designee shall give the suspended cadet not less than 48 hours notice of the time, date, and location of the readmission review and shall state whether the review will be conducted by the Disciplinary Board or by the Aptitude Review Board. In giving notice, due allowance shall be made for the time required by the cadet to travel to the Academy. If the Academy has reason to believe that, during the period of their suspension, any cadet has violated the Regulations and Standards as they are applicable to them under the provisions of the foregoing paragraph (2), the Deputy Commandant of Cadets or their designee, when giving notice of the readmission review, shall also give notice of the reasons for which the Academy believes the cadet has violated the Regulations and Standards.
- 4. The suspended cadet may challenge any member of the Board for cause by submitting a written statement that establishes that the member challenged is related to or has past association with the suspended cadet that is of a kind that would prejudice their judgment to the degree that a fair hearing would be jeopardized. No member of the Board shall be subject to challenge by a suspended cadet solely by reason of the fact that they has previously participated in an adjudicatory capacity or in a disciplinary matter affecting the same cadet. Such challenges shall be submitted to the Chairperson of the Board who shall forward them to the President via the Commandant for action and decision. Peremptory challenges (without cause) are not permitted.
- 5. The Board conducting the readmission review shall convene as soon as possible after the cadet has been served with the notice required to be given pursuant to the foregoing paragraph (3). Except in unusual circumstances, the Board shall convene no later than 2 weeks after the cadet has been served with such notice. The cadet shall appear before the Board at the scheduled hearing and the Board shall conduct an inquiry concerning the cadet’s suitability for readmission as an active cadet at the Academy.
- a. Whenever any cadet has been given notice that the Academy has reason to believe that, while suspended, they has failed to conduct themself in conformity with the Regulations and Standards, it shall be the responsibility of the cadet to show cause why they should be reinstated as an active cadet at the Academy upon the termination of their suspension. The cadet may bring to the attention of the Board any circumstances or matter that they believes will assist the Board in its determination of this matter.
- b. A suspended cadet must meet all restrictions, conditions or assessments directed at the disciplinary board or aptitude review board before a re- admissions board will be convened. Note: Compliance with conditions and assessments is not a guarantee of readmission.
- 6. At the conclusion of the hearing, the Board shall forward its findings and recommendations, together with its reasons therefore, to the President. A copy of the Board’s findings and recommendations shall be transmitted through the Deputy Commandant to the cadet. The recommendation shall be one of the following:
- a. Re-Admittance upon the termination of the current suspension.
- b. Re-Admittance as aforesaid with the imposition of such conditions or limitations, including probation, as are deemed appropriate.
- c. Continuation of the current suspension for a period that shall not exceed one academic year.
- d. Dismissal.
- 7. Upon consideration of any such recommendation, the President shall have discretion either to accept or reject the Board’s recommendation. If the President should choose to reject the Board’s recommendation, the President may adopt any of the alternatives that might have been recommended by the Board pursuant to the foregoing paragraph (10) of this section.
- 8. Whenever, upon review of the Board’s recommendation, the President shall deem it advisable to impose a sanction greater than that recommended by the Board, the suspended cadet in question first shall be given an opportunity to be heard by the President prior to any final decision in that regard.
- 9. Whenever the Board shall have recommended continued suspension or dismissal, the President first shall give the cadet in question an opportunity to be heard prior to making any final decision in that regard.
- 10. The decision of the President shall be final, but shall be subject to any statutory right of appeal, which right shall be described in the decision of the President.
210 Other Punishment for Offenses
The following action(s) may be taken by order of the Deputy Commandant or Commandant when any Mast Board, Disciplinary Board, or Aptitude Review Board recommends that demerits are inadequate or that circumstances require action short of dismissal or suspension.
A. Written reprimand.
B. Restriction to Academy or Training Ship limits for a specified period of time.
C. Extra work assignments, to include Community Service.
D. Reduction or loss of cadet officer rank.
E. Conduct probation.
F. Removal from the work study payment rolls for any period up to 6 months.
G. Suspension from athletic team activities and contests.
H. Removal of parking privilege on campus.
I. Completion of online course(s)
J. Mandated alcohol assessment, at the cadet’s expense.
K. Extra-Duty (ED) is for second and first class cadets only and at a ratio of one hour of ED for every
two demerits assigned. ED is not applicable to third and fourth class.
211 Demerits and Conduct Status
A. Conduct Periods: For purposes of administering these Regulations and Standards, conduct year is
defined, as follows: The conduct year begins at 0700 on the first day of classes for the Fall Term
and ends at 0659 on the morning of the first day of classes for the Fall Term of the succeeding
year or upon graduation. For transfer students, the academic year begins at 0700 on the first day of
Orientation, per the academic calendar and commences at 0659 on the morning of the first day of
classes for the Fall Term of the succeeding year.
B. Conduct Status: All demerits awarded to any cadet shall be cumulative and, for purposes of
determining their cumulative conduct status, shall be carried forth from year to year during the
cadets’ entire enrollment. The enrollment period for each cadet consists of all terms, whether or
not they are consecutive, during which the cadet is enrolled at the Academy. The yearly conduct
status and term conduct grades of every cadet will be determined on a numerical basis in
accordance with the following table:
Cadet Class Demerits/Year
Total Enrollment 450
The cumulative conduct status of every cadet will be further determined with reference to the
total number of demerits accumulated by the cadet commencing with the date of their first
enrollment at the Academy. Those Third Class Cadets who accumulate over 100 demerits may not
be eligible for co-op or commercial shipping. Any cadet, at any time, who shall have accumulated
more than 450 demerits, shall have thereby exceeded the demerit limit for their enrollment
period and may be referred to an aptitude review board.
C. Conduct Actions
- 1. Aptitude Review: Guidelines according to the provisions of Article 209-D.
212 Assignment of Responsibilities
The President may assign, from time to time and at their sole discretion, whether temporarily or
otherwise, any person to discharge any function or responsibility created or imposed by the provisions of
these Regulations and Standards.
3-300 Description of Penalties
301 Extra Duty is for second and first class cadets only
- 1. Work assignments will be made by the Cadet Regimental Operations Officer or Battalion Executive Officers in consultation with the Commandant, Deputy Commandant, Discipline Officer, Company Officer, or Academy Staff Discipline Officer. Work assignments may be supervised by assigned company Squad Leaders or Cadet Senior Staff.
- 2. Seniors who are scheduled to graduate and who have outstanding restriction will complete the required restriction under the direction of the Deputy Commandant. This will be done at the conclusion of final exams for the term. Failure to complete restriction may result in withholding a cadet’s Regimental Certificate and/or Diploma with the approval of the Academic Dean.
- 3. During assigned restriction days, cadets will be subject to random Academy or off- campus duties, functions (extra duty), watches, or other events
- 4. as dictated by the Commandant, the Deputy Commandant, Discipline Officer, Academy Staff Duty Officer, or Company Officer. When necessary, extra duty assignments will be focused on meaningful work projects that will directly benefit the Regiment of Cadets and the Massachusetts Maritime Academy. Extra duty shall be performed on a not-to- interfere basis with other obligations such as academic class, study hours, or mandatory lectures.
302 Administration of Offenses
A. The Academy’s Class II and III offenses are automated and offenses are reported via Self Service.
B. Any potential Class I mast offense is to be immediately reported to the Deputy Commandant for
evaluation. The Deputy Commandant makes the determination as to whether or not a formal
investigation is required.
C. Class III offenses will be entered into Self Service. The requester will receive email verification
and the alleged offender will receive an email notification.
D. A report of the week’s accumulation of offenses will be sent to the Deputy Commandant,
Discipline Officer and Regimental Operations Officer on Thursdays. The Company Officers will
receive the Cadet Offense Report on Monday mornings.
E. The Company Officers will assign a Class (II, or III) which will generate an email notification to
F. Class II offenses will be entered into Self Service. Reports will be forwarded to the charged cadet's
Company Officer for review and evaluation.
Restriction to Academy grounds is a sanction awarded for offenses of a serious nature. Restricted
cadets will be mustered at designated times and will not be allowed to attend Academy social or
recreational functions, such as dances, game night, etc. unless assigned to assist in such functions as per
the Commandant, Deputy Commandant, Discipline Officer, Company Officer, or Academy Staff Duty
- 1. Restriction will begin at 0600 on the Monday following the awarding of the punishment. All assigned restriction will be served consecutively until completed. Cadets will be considered on a duty status throughout the entire restriction obligation. At the discretion of the Deputy Commandant, a cadet’s restriction assignments can be reduced after a period of successful, meaningful, and incident free time has been completed by the offending cadets.
- 2. Restricted cadets will not leave Academy grounds without the specific authorization of the Commandant, Deputy Commandant, Academy Staff Discipline Officer, the Cadet’s Company Officer, or the Academy Staff Duty Officer. To leave Academy grounds without permission will be a breach of restriction.
- 3. Cadets in a restricted status are subject to stand their assigned weekend or weekday watch. If a watch is assigned, the cadet will be excused from restriction that day or weekend. The day(s) missed due to watch obligation will not count towards a restriction day. If a cadet is assigned watch, they shall notify the Discipline Officer or Academy Staff Duty Officer.
- 4. All restriction formations will be in the Salt and Pepper uniform. Cadets may be subject to change uniform if given an assigned task during the restriction period. Restriction formations will be held at CIC with an approved inspector. An approved inspector is either the ASDO, RSDO, or any member of the cadet Regimental Staff. Each restriction cadet will form up, stand at attention, and wait for personal inspection. If the inspector observes a cadet that does not meet the minimum grooming standards of their class, the inspector may add an additional day of restriction to the current assigned sentence. After sign-ins you are not allowed into the Mess Deck in your Salt and Pepper uniform unless it is the UOD.
- 5. Restriction formations will be held Monday-Friday at 0600, 0700 and from 1600 until 2200 on the top of the hour. On weekends, restriction formations will be held hourly from 0800 until 2200. Cadets on restriction during the weekends may be subject to participation in Academy events, watches, or any other obligation as per the Commandant, Deputy Commandant, Discipline Officer, Company Officer, or Academy Staff Duty Officer Random bed checks may be directed by the ASDO to ensure restriction compliance.
- 6. Restricted cadets are restricted to the vicinity of their room and the Mess Deck, unless they have the express permission of the ASDO.
- 7. Restricted cadets are not permitted to have visitors on campus for any reason.
- 8. Only the Commandant, Deputy Commandant or the Academy Discipline Officer can excuse a cadet from their restriction obligation.
- 9. If a cadet has an obligation during their restriction sign ins, that cadet must get approval from the Academy Staff Duty Officer, Academy Discipline Officer, or Company Officer at the latest the morning of the obligation. Approved obligations include class, sports, watch, or an assigned task by an approved authority only. No other excuses will be acceptable and will result in a breach of restriction. Cadets with an approved obligation will not be penalized for missing a restriction sign in. The approved cadet obligation will be annotated by the approving authority in the restriction binder.
- 10. A cadet that fails to appear for a restriction sign in without proper excusal will be subject to a Class II offense code, 205-J2-H, and that day of restriction will not count towards their punishment.
- 11. The Commandant may remove cadets from varsity teams, club teams, Academy events, or other extracurricular activities while serving restriction.
- 12. Awarding authorities may revoke class privileges, but shall specify which class privileges are revoked.
- 13. The Commandant or Deputy Commandant may suspend or revoke cadet automobile privileges (without refund) for three class IIIs or two class IIs of the same offense within an academic year.
Mast Report Workflow
Chapter 4: Daily Routines and Formations
A. The duties and responsibilities of a cadet are multifaceted. First, the role requires attendance
at formations and ceremonies. Secondly, it requires attendance at all assigned classes. Thirdly, it
demands proper attention and attendance at all assigned watches and duties. Finally, it requires
cadets to learn how to follow orders and then, during their tenure at the Academy, to develop
leadership abilities. (For more specific duties, broken down by class, refer to Chapter 10)
B. It is the responsibility of every cadet to be on time for every required function.
C. The practice of calling in to report an impending absence at a required post does not excuse one
from their primary responsibility. However, it may serve as a mitigating or extenuating
circumstance, and cadets are encouraged to advise the Academy when they are unable to return on
D. It is the responsibility of every cadet to check their MMA email and respond in kind. Academy
communications will be sent to cadets’ ‘maritime.edu’ email address only.
E. Required reading - All cadets are responsible for reading and understanding:
- a. ‘maritime.edu’ emails
- b. The Regimental Manual and the Sea Term Manual (specifically for Sea Term)
- c. Information passed down to watch standers and all watch standing orders
102 Knowing the formal practices and ceremonies of U.S. flag vessels is important to every cadet. As a result, daily routine and ceremonial occasions are established to simulate these situations.
4-200 Daily Routine - Campus
Note: Shipboard routine is published in the annual Sea Term Manual.
201 The daily routine for weekdays (Monday through Friday) is as follows:
0530 Reveille: release from Night Call to Quarters (NCQ); standing lights turned off
0530-0600 Cleaning stations must occur within this time period.
0630-0645 Start Inspections
0715 Morning Formation Muster
0725 Morning Formation and Colors (Step off)
0730 Watch change
0800 Begin class day
1600 End class day. Commence all extracurricular activities. Sunset Evening colors
1830-1930 Cleaning stations must occur within this time period.
2000-2200 Study hours - all quiet about the decks.
- 1. All 4/C must observe study hours Sunday through Thursday.
- 2. 4/C must be in UOD for study hours within the dorms.
- 3. 4/C cadets must be in one of the following locations during study hours:
- a. Their own room
- b. Library (LRC). Must sign in and out at the LRC.
- c. Another cadet’s room or study lounge for study group or assistance. Must have permission of their squad leader.
- d. On watch
2200 Taps – conducted daily by the company cadet leadership.
- 1. All 4/C and 3/C must be mustered on deck for the playing of taps and sign-ins at 2200.
- 2. All 4/C and 3/C must remain within the dorms, unless given authorization to depart from the dorms.
- 3. Lights may remain on for studying after taps if approved by the squad leader.
* The above night schedule may be adjusted to accommodate night classes.
202 Liberty - Monday through Thursday
4th Class - No Liberty
3rd Class - Wednesday: Last Duty (LD) 2200.
2nd Class - Monday through Thursday LD-0700.
1st Class – LD-0700.
Friday liberty is established by the Regimental Commander. Weekend liberty for authorized cadets shall expire at 1800 on Sunday for 4/C and at 0700 on Monday for all other classes.
203 Weekend (Saturday & Sunday) Routine is modified as follows:
0900-1230 Brunch (Saturday and Sunday)
Sunset Evening Colors
1700-1800 Evening Meal
2200 Taps; NCQ
204 Special Liberty Request
A. Procedures and guidelines to be followed by all cadets when applying for permission to be away
from campus are as follows:
- 1. “Special Liberty” is only intended to authorize absences from Regimental functions, such as morning formation, musters, inspections, etc. It does not authorize absences from academic obligations, such as class, tests, make-up work, labs, etc. The only exceptions are:
- a. “Emergency Special Liberty,” which must be authorized by the Commandant or Deputy Commandant and will be granted for only personal emergencies (death of immediate family member, etc.);
- b. “Medical Special Liberty,” which must be authorized by the Director of Health Services or their designee and the Company Officer for health-related problems that require a cadet to be absent from Regimental activities.
- 2. All “Emergency” and “Medical” Special Liberty requests that are approved in accordance with the above procedures will be forwarded to the Registrar by the Commandant or Deputy Commandant as soon as practical.
- 3. Cadets wishing to be excused from academic responsibilities must make arrangements with their individual faculty members.
- 4. Company Officers may grant “Special Liberty” for a period of time not to exceed twenty- four hours.
- 5. “Special Liberty” automatically expires once a cadet returns to campus.
301 Morning Formation
A. The Regiment will form up and march to Morning Formation daily. The Regiment will muster in
formation at 0720. The Regiment will march on at 0725.
B. Formations will be held Monday through Friday and attendance is mandatory for all classes.
C. Cadets living in the Mariners’ Inn or on the training ship must report for Morning Formation on
Mondays and Fridays.
D. All cadets will be in complete Uniform of the Day (UOD). Proper military decorum and grooming
are required and expected at all formations.
E. Monday through Thursday the Regiment of Cadets will form up and Morning Formation will take
place on the parade field as shown in Figure 4-1.
F. On Fridays the Regiment of Cadets will form up in Clean Harbors Stadium.
G. In case of inclement weather, CIC will pipe that the Regiment of Cadets will have Morning
Formation indoors according to the following format:
- 1. Cadets will muster in their respective companies with each deck mustering one deck below its deck of residence, e.g. the 01 deck musters on the 00 deck.
H. Cadets WILL NOT be dismissed from inclement weather Morning Formation until a pipe,
authorized by the Regimental Commander or ASDO, is made dismissing all cadets from
302 Other Formations
Throughout the academic year, cadets will be required to attend formations other than Morning Formations. These formations include, but are not limited to, Homecoming March-on, Change of Command and National Maritime Day. No Special Liberty will be allowed without the approval of the Commandant or Deputy Commandant of Cadets. It is the cadets' responsibility to ensure that they are available for these events.
Chapter 5: Uniforms
101 Each cadet is required to be in the complete Uniform of the Day (UOD) whenever they is on the 00 deck of the dormitory or outside of the dormitory complex. The uniform of the day must be worn in the mess deck and all buildings outside the dormitory complex; this applies to the Harrington Building, Information Commons (library), Business Office, Academy Store, etc. Authorized exceptions to this policy include the following:
- A. Boiler suits may be prescribed for certain labs, classes, or watches by the Commandant of Cadets or by individual instructors.
- B. Authorized gym gear is allowed when engaging in recreational athletics. Authorized gym gear is MMA gear only. Civilian gym gear or athletic apparel with the logos of other colleges or teams is not authorized.
- C. The MMA travel suit and MMA PT gear may be worn to the ABS Information Commons (library) between 1900-2200. The MMA travel suit is the issued windbreaker jacket and pants, sneakers, and issued MMA PT shirt underneath.
- D. If the uniform of the day cannot be worn for medical reasons, the MMA travel suit must be worn in lieu of the uniform of the day. This authorization will be determined by Health Services staff.
- E. Cadets attending summer or winter classes must wear the “At Sea” uniform or the Uniform of the Day.
- F. MIDN 1/C are authorized to wear the Navy Service Uniform - Service Khakis on Mondays. Midshipmen of the Navy SSMP are authorized to wear the Navy Working Uniform (NWUs) on Fridays. Direction for deviations from the above for special occasions will be provided by the Officer in Charge, Department of Naval Science, and promulgated in the SSMP Plan of the Week.
- G. Cadets enrolled in the Army program are authorized to wear their Army uniform on Thursday and Friday each week. Cadets will wear the “OCPs” unless it is a holiday or other exception when they will wear “ASUs” – Army Service Uniform. (4/C will not have the ASUs so they will wear the OCPs.)
- H. Cadets enrolled in the USCG Auxiliary program are authorized to wear their “ODUs” on Friday each week.
102 Inspection of Uniforms
Articles of uniform clothing shall be inspected periodically by the Commandant of Cadets or his designee
for quality, fit and quantity. Each cadet is required to maintain a full “sea bag” as outlined in paragraph
203. It is the responsibility of each cadet to maintain all uniforms in good repair and fit.
103 Civilian Clothing
- A. All cadets are authorized to maintain civilian clothing at the Academy. All civilian clothing worn by cadets must be of a conservative and acceptable nature. The wearing of conspicuous apparel, such as T-shirts with alcohol advertisements, incomplete outfits, unkempt or torn clothing or clothing generally inappropriate to accepted traditions and customs is not authorized.
- B. Cadets may wear civilian clothing only on authorized leave or liberty and when departing from or returning to the Academy. The wearing of civilian clothing on campus is not permitted. Cadets of the Fourth Class are required to wear the uniform of the day when departing from or returning to the Academy.
- C. All cadets may wear civilian clothing during authorized leave periods and many do so within the immediate Academy area. Authorized leave periods are Thanksgiving recess, Christmas recess, and spring/summer break.
- D. No part of the prescribed uniform or equipment to include uniform jackets shall be worn with civilian clothing except for articles that do not present a distinctive military appearance, such as PT gear or travel suit.
104 Wearing of the Uniform on Official Business
- A. Cadets engaged in official functions that bring them under the scrutiny of the general public are required to wear the appropriate uniforms. Cadets may not, however, wear the uniform to unofficial or non-Academy-sanctioned functions (e.g., appearing in court).
- B. Uniforms are required for all Academy functions.
- C. Cadets involved in the athletic program in an administrative capacity (i.e., statistician, time keeper, scorer, manager, etc.) will also be in appropriate dress. An appropriate uniform option is the issued MMA gym gear or MMA travel suit.
All cadets will wear appropriate undergarments at all times. These shall be of a color to minimize their
display through outer items of clothing. Plain white crew neck t-shirts should be worn only with
appropriate Uniform of the Day (boilersuit and classroom blacks). Nylon hose worn by female cadets shall
be of plain design and of flesh tone.
106 Name tags
- A. Name tags shall be worn with all classroom uniforms. Boiler suits will have name tapes. Name tags shall be worn at social functions and at all official functions - at or away from the Academy.
- B. Standard name tags of the plastic clutch type, reflecting the proper class color, will be worn. For proper wearing of the name tag, see Figure 5-1. Name tags will be located 1/8” above the right breast pocket.
- C. Authorized Regimental Commuters must wear a white name tag.
107 Collar Devices
A. Shirt collar devices shall be worn on the tropical blue uniform. The devices consist of the
- Marine Transportation (Deck) Fouled Anchor
- Marine Engineering (Engine) Three Bladed Propeller
- Facilities Engineering Hero’s Boiler
- Energy Systems Engineering Energy
- International Maritime Business Globe and Anchor
- Emergency Management Hammer and Lightning Bolt
- Marine Science, Safety, Trident & Environmental Protection
- These shall be of a size prescribed by the Commandant of Cadets.
B. Cadets of the First, Second and Third Classes will wear the appropriate device on each collar face
as indicated in figure 5-1. Cadet Officers will wear their rank insignia on both collar faces. Cadet
Rates will wear their rank insignia on their right collar and their major insignia on their left.
Insignia will be worn in such a fashion that the center of the insignia is one (1) inch from the front
edge of the collar and one (1) inch from the bottom edge of the collar. The insignia will bisect the
angle made by the collar as shown in Figure 5-1.
C. Cadets of the Fourth Class will not wear any devices until “Freshman Recognition,” which is
typically held in early October.
1. The Commandant periodically will authorize the award of ribbons for achievement and involvement in Academy and community events as recognized by the President, Master of the Training Ship, Academic Dean or another director. All ribbons awarded must be worn with the uniform of the day. U.S military awards are authorized to be worn with MMA ribbons.
2. Ribbons, listed in order of decreasing merit, are awarded as follows:
- a. Cadet Medal of Honor: awarded on an individual basis as determined by the President to cadets recognized for acts of heroic nature in life-threatening situations.
- b. Admiral’s Award: awarded on an individual basis as determined by the President to cadets recognized for lifesaving efforts or outstanding contributions to the Academy or the community. Also awarded to Cadet of the Year.
- c. Master’s Award: awarded on an individual basis by the Master of the Training Vessel for outstanding contributions during the Sea Term.
- d. Commandant’s Award : awarded on an individual basis as determined by the Commandant of Cadets to recognize high achievement and contributions and service to Academy and community. Also awarded to Cadet of the Semester.
- e. Meritorious Sea Service: awarded on an individual basis as determined by the President for meritorious service at sea aboard training vessels or commercial ships.
- f. President’s List: awarded to all cadets with a TQPA of 3.6 or higher.
- g. Dean’s List: awarded to all cadets with a TQPA of 3.3 to 3.59.
- h. Emery Rice Scholar: awarded to those cadets selected as recipients of the Emery Rice Scholarship.
- i. Edson Baxter Cates Scholar: awarded to those cadets selected as recipients of the Edson Baxter Cates Scholarship.
- j. Tsongas Scholar: awarded to those cadets selected as recipients of the Paul Tsongas Scholarship.
- k. Cadet Officer: awarded to any cadet serving as a First Class Cadet Officer. A bronze star is authorized for wear for those cadets who maintain positions both as Regimental Officers and Cruise Rates. If a cadet is forced to resign a position for disciplinary reasons, the right to wear this ribbon is revoked.
- l. Indoctrination Officer: awarded to any cadet participating in the Indoctrination Period. If a cadet is forced to resign a position for disciplinary reasons, the right to wear this ribbon is revoked.
- m. Maritime EMS Service: awarded to cadets who have successfully achieved their EMT certification, are members of Maritime EMS in good standing, and have provided at least 1 year of volunteer EMS service to the Academy.
- n. Honor Guard: awarded to any member of the Honor Guard after a full year’s participation, as determined by the Honor Guard Staff Advisor. All active participants are further authorized to wear an insignia consisting of a lapel pin to be worn as directed.
- o. Drill Team: awarded to any member of the Drill Team after a full year’s participation, as determined by the Drill Team Staff Advisor.
- p. Music: awarded to any member of the Academy's music program (instrumental or vocal) after a full year's service. This also includes participation in any of the academy's official specialty ensembles. A bronze star is authorized to be worn on the ribbon for any cadet achieving special recognition.
- q. Good Conduct : awarded to any cadet having perfect conduct (no demerits) in a conduct year.
- r. Varsity Letter: awarded to any cadet earning a varsity letter as determined by the Director of Athletics. Varsity Sports Captains are authorized to wear a letter C on their ribbons.
- s. Cadet Achievement: awarded to any cadet who achieves a third-party, externally awarded license or certificate of significant achievement related to their course of study as approved by the Deputy Commandant. (i.e. EMT, Firefighter, 100-ton, OSHA-40, etc.)
- t. Student Government awarded to any cadet serving as an officer of the Association: S.G.A. or as an officer of their respective class (President, Vice President, Secretary, Treasurer, Sea Term Representative, or Social Chairperson) or Club President for a full year or more.
- u. Honor Company: awarded to members of the Honor Company.
- v. Orientation Achievement Award: awarded to all cadet officers and candidates whose company achieves the highest score during Fall Orientation.
- w. Eagle Scout : awarded to any cadet who has achieved the rank of Eagle Scout.
- x. Cadet Tutor : awarded by the ARC Director to all cadets who have met the criteria outlined by the ARC for cadet tutors.
- y. Printed & Performing Arts: awarded by the humanities department to performers in Maritime Players and/or cadets who have participated for at least two years on the student editorial staff of Turning Tides.
- z. Girl Scout: awarded to all cadets who have been a part of Girl Scouts in the past or who are presently involved in scouting.
- aa. Sea Term: awarded to all cadets who successfully complete a term at sea aboard the Academy training ship bb. Orientation Graduation: awarded to all cadets who successfully complete the program in August. Orientation
3. Ribbons can be purchased at the Academy Bookstore to authorized cadets.
4. Ribbons shall be worn when prescribed by the uniform designation tables. They shall be located parallel to and centered 1/8” above the left breast pocket as illustrated in figure 5-1.
5. The order of merit will be utilized to determine the placement of multiple ribbons. The higher merit awards are placed higher than and/or to the left (inward) of lower merit awards. Multiples of any single award shall be signified with stars. Three bronze stars is equivalent to one silver star.
6. The following pins are authorized to be worn on the uniform by all cadets who qualify:
- a. Approved Exchange Programs Dual Nation Flags (Panama, China, Costa Rica, Denmark,
- b. Bermuda, etc.)
- c. Stars (Cadet of the Month, Orientation Awards)
- d. TRO/TRA Quill & Anchor
- e. SGA Representative (silver or bronze shield, issued by the SGA President)
- f. Merchant Marine Reserve
- g. Marine Corps Eagle Globe & Anchor
- h. Army ROTC Pins
- i. Navy SSMP Eagle
- j. USCG Auxiliary
- k. Military insignia for those enlisted or commissioned (prior or present) in any branch of the United States Armed Forces
- l. 7th Company-specific (funeral detail, band/drill/honor guard)
- m. Dual Citizenship (must provide proof to Office of Intercultural Engagement)
The following pins are not authorized to be worn by any cadets:
- 1. American Flag
- 2. Any religious insignia including the cross
- 3. Red/Blue Line American Flag
- 4. Any other pin not listed above
The Service Dress Blue uniform coat will be striped to indicate the cadet’s class and rank in accordance
with the following:
- A. Cadet Officers: horizontal 1⁄4” wide gold bars, spaced 1⁄4” apart located on each sleeve two (2) inches up from the cuff on the edge of the sleeve. The number of bars will correspond to the cadet’s rank. One-half (1/4) inch above the uppermost stripe facing outboard on each sleeve will be a gold star. One point of the star will point downward.
- 1. General: Consists of bars of yellow braid, 1⁄4”-wide and the cadet’s major insignia.
- B. Cadet First Class: Wear 3 bars 2” above the parallel to the edge of the cuff. The bars are centered between the rear seam and front crease. The major insignia is centered 3⁄4” above bars.
- C. Cadet Second Class: Wear 2 bars 2” above and parallel to the edge of the cuff. The bars are centered 3⁄4” above the bars.
- D. Cadet Third Class: Wear 1 stripe 2” above and parallel to the edge of the cuff. The insignia is centered between the rear seam and front crease. The major insignia is centered 3⁄4” above the bars.
- E. Cadet Fourth Class: Wear no sleeve bars. Center the Anchor insignia between the rear seam and front crease with the lower edge 2” above the edge of the cuff.
5-200 Wearing of the Uniform
201 Manner of Wearing
- A. The prescribed uniform shall be worn at all times in a strict military manner. Jackets, coats and shirts shall be worn fully buttoned. Zippered jackets shall be zipped no less than 2/3 length. Dress slacks shall not be worn below the waistline. Covers shall be worn squarely on the head parallel to the deck. Hair shall not protrude from beneath the forward part of the cover. The forward edge of the cover shall be worn two fingers above the bridge of the nose. Ripped, torn, frayed, or unhemmed uniforms shall not be tolerated at any time. Shirt tails will be tucked in and nothing shall protrude from pockets, nor will hands be thrust into pockets. Shoes must be tied, and black socks must be worn above the ankle. All cadets are required to maintain the standards set forth for uniforms, any damaged or worn parts shall be replaced forthwith. All cadets should anticipate the normal wear and tear of uniforms and plan accordingly to replace such parts.
- B. Cadets shall dress neatly and smartly at all times, with uniforms scrupulously clean and pressed in accordance with Figures 5-2 & 5-3. Gold lace, devices and insignia shall be bright and free from tarnish.
- C. Cadets shall wear the uniform of the day at all times on the Academy campus except as specifically authorized by the Commandant of Cadets.
- D. Cadets shall wear only those uniform devices, ribbons, or medals authorized by the Commandant of Cadets. Cadets with prior military service are encouraged to wear decorations or ribbons earned while on active duty. Cadets who are part of the student incentive program (SIP) shall wear the Merchant Marine Reserve pin centered on their left breast pocket 1/8” above the pocket or ribbons if worn.
- E. Cadets shall not wear covers indoors, except when on watch. Watch standers shall remain covered except during religious services or when authorized to sit at their post.
- F. Skirts of the prescribed uniforms for female cadets shall be worn even with the crease in the back of the knee.
- A. Neck chains with or without medals or crosses, watch chains, fobs, pins, or other similar articles of jewelry shall not be worn exposed upon the uniform or person. Body piercing (nose, eyebrows, tongues, lips, etc.) is not authorized and shall not be tolerated on campus. The display of pens, pencils, and other articles in outside pockets of uniforms is prohibited.
- B. Sunglasses are authorized but must be all black and conservative. Neck straps that hold sunglasses around an individual’s neck, also known as “croakies,” must be a conservative dark blue or black.
- C. 4/C will not use ipods, mp3 players, or any other handheld music playing devices while anywhere on campus to include the gym, the dorms, etc.
203 Seabag Requirements
The minimum uniform and equipment requirements are issued to each cadet candidate in their sea
bag. Each cadet is responsible to assess their own needs and to procure any additional articles. They
is responsible for replacing lost or worn items to maintain these minimums. The most current list of
items/quantities issued can be found on the ‘maritime.edu’ website under the ‘students’ link.
204 Ownership Markings
A. All articles of clothing or equipment shall be neatly marked with the owner’s name using either an
indelible laundry pen, a marking pen or “Sharpie”. Articles shall be marked neatly as indicated
- 1. Trousers - on manufacturer’s label or inside of waistband
- 2. Caps, baseball - inside sweatband
- 3. Caps, garrison - on manufacturer’s label
- 4. Cover, combination - inside sweatband, and on name card provided
- 5. Cap covers - inside of band centered in front
- 6. Coats - on manufacturer’s label
- 7. Shirts - along bottom hem on the left shirttail when facing shirt
- 8. Gym shirt - space provided
- 9. Gym shorts - leggings, sweatpants - space provided
- 10. Shoes, sneakers - outside, outboard of the instep; all others - inside near top of instep
- 11. Shoulder boards - on underneath side, inside of loop
- 12. Towels and washcloths - lower right-hand corner
- 13. Boilersuit - name tape sewn over left breast pocket
B. Black Sharpie” shall be used when marking light-colored clothing and light “Sharpie” when
marking dark clothing. Marking shall be done neatly and should not be visible when the item is
worn except in those cases where it is so indicated.
C. When, as approved by the Commandant of Cadets, a cadet purchases clothing from a resigning
cadet, they will put a line through the previous owner’s name and add their name
immediately adjacent or below. D. Cadets are strongly urged to place ownership markings on all
items of non-uniform personal gear.
205 Recreational Uniform
Cadets participating in organized sports activities, intramural clubs, etc., will wear appropriate MMA
206 Special Uniforms
Specially authorized uniforms may be worn by the Regimental Band and Honor Guard.
207 Working Uniform (Boilersuit)
The working uniform at the Academy will be prescribed for dirty work, the nature of which would soil
the uniform of the day. The working uniform is restricted in its use and may only be worn in the Dining
Hall when verifiable class constraints prohibit changing into classroom blacks.
208 Cadet Work Shoes
Only black shoes/boots are authorized. Cadets assigned to maintenance duties and classes, watches and
details in the engine room of the training ship will be required to wear black safety work shoes/boots.
Under no conditions will cadets be permitted to wear sneakers or other soft shoes while working.
209 Cold/Foul Weather Clothing
- A. Only authorized outer garments are to be worn. No visible multi-colored “civilian” type coats or jackets are authorized. Officer-style (Eisenhower) jackets are the only authorized jacket to be worn with the classroom black uniform.
- B. Tasseled or colored watch caps, ski caps, or scarves are not authorized. Black watch caps may be worn only when designated.
210 Grooming Standards
A. Necklaces: Shall not be worn in a fashion where they can be seen in uniform. Freshman are not
authorized to wear necklaces.
B. Bracelets/Anklets: One bracelet total is authorized. The bracelet must be neutral in color and made
of natural materials. Anklets are not authorized. Neither are authorized for freshmen. C. Watches:
Encouraged and authorized and for all Cadets in good taste.
D. Sunglasses: Only authorized for 1/C Cadets. This being said, neck straps that hold sunglasses
around an individual's neck, also known as "croakies," must be a conservative dark blue or black
E. The following are the grooming standards for male cadets:
- 1. Hair shall be kept tapered, neat, clean, well groomed, and shall not touch the ears and collar. First Class and Second Class Cadet’s hair shall be evenly graduated to a length not exceeding one (1) inch on top. Third Class Cadet’s hair shall be evenly graduated to a length not exceeding one half (1/2) inch on top. Fourth Class Cadet’s hair shall be evenly graduated to a length not exceeding one eighth (1/8) inch on top. (clipper size #1) Deviations from these standards shall only be promulgated by the Regimental Commander.
- 2. Hair must look natural in color and complement the individual. Faddish styles and outrageous, multicolored, streaked hair is not authorized. The unique quality and texture of curled, kinked, waved and straight hair are recognized, but the styling of these hair textures must not interfere with the proper wearing of military headgear. Plaits or braided hair shall not be worn. Sideburns shall be kept neatly trimmed and tailored.
- 3. Sideburns shall not extend below a line parallel to the ground even with the highest part of the tragus. The vertical side will be straight with no flare.
- 4. Shaving and mustaches (Men). The face shall be clean shaven at all times, unless otherwise authorized for medical reasons. If a shaving waiver is authorized, no facial/neck hair shall be shaved, manicured, styled or outlined nor exceed 1⁄4 inch in length. First Class Cadets may wear mustaches. Mustaches shall be kept neatly and closely trimmed. No portion of the mustache shall extend below the lip line of the upper lip. It shall not go beyond a horizontal line extending across the corners of the mouth and no more than 1⁄4 inch beyond a vertical line drawn from the corner of the mouth. The length of an individual moustache hair fully extended shall not exceed approximately 1⁄2 inch. Handlebar mustaches are prohibited. Beards are prohibited.
- 5. Earrings are not authorized for male cadets at any time on campus.
F. The following are the grooming standards for female cadets: The requirements for hair regulations is to provide direction for maintaining a neat and regimental image. Women’s hairstyles require non-
eccentric and non-faddish styles, maintaining a conservative, professional appearance. For the purpose of these regulations, women’s hairstyles will be organized into three basic categories: short
length, medium length and long hair.
- 1) Short Hair Length. Short hair is defined as hair length that extends no more than 1 inch from the scalp (excluding bangs). Overall hair bulk may be cut no shorter than 1⁄4 inch from the scalp; except that it may be evenly graduated from zero at the hairline at the nape of the neck to the maximum length of 1 inch within 2 inches of the hairline/neckline (creating a fade). Bangs, if worn, may not fall into the line of sight, may not interfere with the wear of all headgear, and when worn with headgear must lie neatly against the head. The width of the bangs may not extend beyond the hairline at the temple.
- 2) Medium Hair Length. Medium hair is defined as hair that does not extend beyond the collar’s lower edge (in all uniforms), and extends more than 1 inch from the scalp. Medium hair may fall naturally in uniform and is not required to be secured. When worn loose, graduated hair styles are acceptable, but the change in length, from the front to the back, may not exceed a one inch difference in length. The regulations for the wear of bangs detailed in the short hair length section apply to medium length hair as well. No portion of the bulk of the hair as measured from the scalp will exceed two inches.
- 3) Long Hair. Long hair is defined as hair that extends beyond the collar’s lower edge. When styled, long hair will be secured up so that it does not extend beyond the collar’s lower edge, except in the physical training uniform. Long hair will be neatly and inconspicuously fastened or pinned, except that bangs may be worn. The regulations for the wear of bangs detailed in the short hair length section are relevant. No portion of the bulk of the hair, as measured from the scalp, will exceed 2 inches (except a bun, which may extend to a maximum of 3 inches from the scalp and may be no wider than the width of the head).
- 1) Acceptable hairstyle criteria: Hairstyles and haircuts shall present a professional and balanced appearance. Appropriateness of a hairstyle shall be evaluated by its appearance when headgear is worn. All headgear shall fit snugly and comfortably around the largest part of the head without distortion or excessive gaps. Hairstyles will not interfere with the proper wearing of headgear, protective masks or equipment. When headgear is worn, hair shall not show from under the front of the headgear. Hair is not to protrude from the opening in the back of the ballcap, except when wearing a bun or ponytail hairstyle. All buns or ponytails shall be positioned on the back of the head to ensure property wearing of all headgear.
- 2) Lopsided and extremely asymmetrical hairstyles are not authorized. Angled hairstyles will have no more than a 1-1/2 inch difference between the front and the back length of hair. Layered hairstyles are authorized provided layers present a smooth and graduated appearance.
- 3) Hair length, when in uniform, may touch, but not fall below a horizontal line level with the lower edge of the back of the collar. With boiler suit, hair may extend a maximum of 1-1/2 inches below the topof the boiler suit Long hair, including braids, shall be neatly fastened, pinned or secured to the head. When bangs are worn, they shall not extend below the eyebrows. Hair length shall be sufficient to prevent the scalp from being readily visible (with the exception of documented medical conditions).
- 4) Hair bulk (minus the bun) as measured from the scalp will not exceed 2 inches. The bulk of the bun shall not exceed 3 inches when measured from the scalp and the diameter of the bun will not extend beyond the width of the back of the head. Loose ends must be tucked in and secured.
- 5) Hair, wigs or hair extensions/pieces must be of a natural hair color (ie. Blonde, brunette, brown, red, gray or black). Hair extensions/pieces must match the current color of hair. Wigs, hairpieces and extensions shall be of such quality and fit so as to present a natural appearance and confirm to the grooming guidelines listed herein. Tints and highlights shall result in natural hair colors and be similar to the current base color of the hair.
- 6) Hairstyles: Hairstyles shall not detract form a professional appearance in uniform. Styles with shaved portions of the scalp (other than the neckline), those with designs cut, braided or parted into the hair, as well as dyed using unnatural colors are not authorized. The unique quality and texture of curled, waved and straight hair are recognized. All hairstyles must minimize scalp exposure. While this list shall not be considered all inclusive, the following hairstyles are authorized:
- a. Three strand braids and two strand braids (also referred to as twists) are authorized. Braided hairstyles shall be conservative and conform to the guidelines listed herein.
- b. Multiple braids. Multiple braids consist of more than 2 braids and encompass the whole head. When a hairstyle of multiple braids is worn, each braid shall be of uniform dimension, small in diameter (no more than 1⁄4 inch), and tightly interwoven to present a neat, professional and well-groomed appearance. Foreign material (ie beads, decorative items) shall not be braided into the hair. Multiple braids may be worn loose, or may be pulled straight back into a bun, within the guidelines herein.
- c. Two individual braids. One braid worn on each side of the head, uniform in dimension and no more than one inch in diameter. Each braid extends from the front to back of the head near the lower portion of the hair line (i.e. braids are closer to the top of the ear than the top of the head to prevent interference with wearing of headgear). A single French braid may be worn starting near the top of the head and be braided to the end of the hair. The end of the braid must be secured to the head and braid placement shall be down the middle of the back of the head.
- d. Corn Rows. Must be symmetrical fore and aft rows, and must be close to the head, leaving no hair unbraided. They must be no larger than 1⁄4 inch in diameter and show no more than approximately 1/8 inch of scalp between rows. Cornrow ends shall not protrude from the head. Rows must end at the nape of the neck and shall be secured with rubber bands that match the color of the hair. Corn rows may end in a bun conforming to guidelines listed herein, if hair length permits.
- e. Rolls. Two individual rolls, one on each side of the head, must be near the lower portion of the hair line (i.e. rolls closer to the top of the ear than the top of the head, and will not interfere with wearing of headgear). Rolls must be of uniform dimension and no more than one inch in diameter.
- f. Locks. Lock hairstyle (Locks) for the purpose of Mass Maritime Uniform Regulations grooming standards consists of one section of hair that twists from or near the root to the end of the hair and creates a uniform ringlet or cord-like appearance. Locks may be worn in short, medium and long hair lengths in the following manner:
- i. Locks must continue from the root to the end of the hair in one direction (no zigzagging, curving or ending before the end of the lock to dangle as a wisp of loose hair) and should encompass the whole head. Locks partings must be square or rectangular in shape in order ot maintain a neat and professional appearance.
- ii. Locks can be loose (free-hanging) where no hair is added to the lock once it is started other than hair extensions that are attached to natural hair. When worn loose, locks will be spaced no more than 3/8 of an inch apart, diameter/width will not exceed 3/8 of an inch and locks will be tightly interlaced to present a neat and professional military appearance. Locks may also be won in a bun provided all hair grooming requirements are met. Faux locks are authorized provided the hairstyle worn complies with female hair grooming requirements. Locks may not be worn in combination with other hair styles (eg. Twists, braids).
- iii. New growth (defined as hair that naturally grows from the scalp and has not yet been locked) will not exceed 1⁄2 inch at any time.
- iv. Locks that do not meet the above standards and do not present a neat and professional military appearance will not be worn in uniform. The Commandant of Cadets/Dean of Students has the ultimate responsibility for determining when hairstyles are not of standards.
- g. Ponytails. A ponytail is a hairstyle in which the hair on the head is pulled away from the face, gathered and secured at the back of the head with an approved accessory. Hair extending beyond the securing accessory may be braided or allowed to extend naturally. The wearing of a single braid, French braid, or single ponytail are only authorized in classroom blacks and PT uniforms. The following criteria pertain to the wearing of ponytail hairstyles while wearing a Mass Maritime uniform. Ponytail hairstyles will not interfere with proper wearing of military headwear and equipment not extend downward more than 3 inches below the collar (shirt/blouse/jacket or coat) while sitting, standing or walking. Additionally, ponytails will not extend outward more than three inches behind the head as measured from the securing accessory nor shall the width exceed the width of the back of the head or be visible form the front. In spaces or environments where there are operational hazards such as rotating gear, etc, the hair may not be worn below the bottom of the collar.
- h. Hair Accessories. When hair accessories are worn, they must be consistent with the hair color. A maximum of two small barrettes, similar to hair color, may be used to secure the hair to the head. Bun accessories (used to form the bun), are authorized if completely concealed. Additional hairpins, bobby pins, small rubber bands or small thin fabric elastic bands may be used to hold hair in place, if necessary. The intent is for pinned up hair to be styled in a manner that prevents loose ends from extending upward or outward from the head. For example, when using barrettes or hairpins, hair will not extend loosely from the head, when hair is in a bun, all loose ends must be tucked in or secured. Hair nets shall not be worn unless authorized for specific type of duty. Headbands, scrunchies, combs, claws and butterfly clips are examples of accessories that are not authorized; this list is not to be considered all inclusive.
- i. Unauthorized Hairstyles. While this list shall not be considered all inclusive, the following hairstyles are not authorized: pigtails, braids that are widely spaces and/or protrude from the head.
- j. Other situations. During physical training, cadets are allowed to relax hair standards. Hair is not required to be pinned to the head. Hair restraining devices, if worn, will be navy blue, black or brown. This includes elastic headbands worn to keep hair out of the face.
- k. Orientation. On arrival for Orientation, cadet candidates will receive a haircut to bring their hairstyle into compliance with this instruction if they do not arrive in compliance. Braids, locks and twists are authorized. Cadet candidates will be authorized to use two small barrettes similar to natural hair color during orientation. Rubber bands and bobby pins are not authorized during Orientation to keep hair up with the exception of physical training. Upon conclusion of Orientation, cadet candidates will be authorized to comply with the hair regulations below. Haircuts and styles shall present a balanced appearance. Lopsided and extremely asymmetrical styles are not authorized. Pigtails, widely spaced individual hanging locks and braids which protrude from the head are not authorized. Multiple braids are authorized. No portion of the bulk of the hair as measured form the scalp shall exceed approximately 2 inches. Hairstyles should not fall below a horizontal line level with the lower edge of the back of the collar. When wearing boiler suits, hair can extend a maximum of 1-1/2 inches below the top of the boiler suit collar.
- 1. .
- 2. Covers will be worn as part of the uniform, and the manner of wearing will be determined by standards of military knowledge, not arrangement of hairstyle. Hair will not protrude below the front brim of the cover.
- Earrings: When in uniform, female cadets may wear a maximum of one earring per ear, centered on the earlobe. The earrings must be a plain, small, stud-type earring; colors of any kind shall not be accepted.
- 3. Cosmetics (including nail polish) shall be applied in good taste so that colors blend with natural skin tone (neutrals). Exaggerated or faddish cosmetics styles shall not be worn with the uniform. Fourth Class females are not allowed to wear nail polish or any make- up unless it is a foundation/cover-up in modest amounts.
- 4. Rings: When in uniform, one ring per hand is authorized for upperclassmen. Freshman are not authorized to wear rings. The only exception to this standard is if a cadet is wearing a wedding ring or set.
Figure 5-1: Tropical Blue Short/Tropical Whites
Figure 5-2: Uniform Creasing (Front)
Figure 5-3: Uniform Creasing (Back)
The black V-neck style pullover sweater in both light (acrylic) and heavy (wool) is authorized for daily
wear. Cadets are not required to wear the sweater. The sweater is worn over the short-sleeve classroom black shirt. The collar is worn outside of the sweater with appropriate insignia on the shirt collar. Class name tags are to be worn on the right side of the sweater. Authorized epaulets shall be worn. Ribbons or other badges will not be worn with the sweater. The sleeve cuffs and any extra length at the bottom of the sweater is to be worn turned under, not flipped up.
Chapter 6: Cadets Rooms and Stowage
6-100 Residence Hall Policy
101 Consideration for your shipmates should be the keystone in describing appropriate conduct. During study or quiet time, decorum should be maintained to provide a quiet atmosphere that does not intrude on anyone else’s rights or needs. Additionally, respect for public property must be considered when determining appropriate conduct. The following comments and recommendations are provided:
A. Athletic games are not tolerated in the dormitories.
B. Loud or boisterous conduct on the part of individuals, such as playing radios, stereos or TVs so
loudly that they can be heard in adjacent rooms, is not authorized. Use of earphones, especially
during study hours, is encouraged.
C. Shouting or calling from dormitory windows is not authorized.
D. No skateboards, scooters, rollerblades, bikes or other wheeled objects are not authorized for use
inside any of the buildings at Massachusetts Maritime Academy.
102 Dormitory Occupancy Agreement
A. Each occupant of an individual dormitory room at the Academy will execute and be governed by
the terms of a Dormitory Occupancy Agreement (Figure 6-1). Cadets will be responsible for any
damage to the dormitory complex and its contents.
B. For the purpose of assessing damage charges, the dormitory complex will be divided into zones, as
- 1. First Company
- 2. Second Company
- 3. Third Company
- 4. Fourth Company
- 5. Fifth Company
- 6. Sixth Company
- 7. Seventh Company
- 8. Common Areas
Each zone will be further subdivided by individual decks and each deck into individual rooms.
C. Cost of repairs or replacement of damaged items judged to be appropriate to charge to a cadet or
group of cadets will be determined as follows:
- 1. Damage occurring in the Common Areas will be assessed equally against all members of the Regiment of Cadets.
- 2. Damage occurring in individual company dormitories, other than individual rooms, will be assessed to members of that Company.
- 3. Damage occurring in individual cadet rooms will be assessed to cadets assigned to that room.
- 4. When an individual cadet or group of cadets who cause damage to the facilities can be identified, the cost of such damage will be borne by the responsible party(ies).
D. Specific prices for the most common dormitory damages, including labor, are available in the
103 Cadet Room Keys/ID Cards
A. Each cadet will be issued a photo identification card which will also serve as their room key.
B. The ID card/room key is the sole possession of the cadet to whom it is assigned and must not be
shared with other cadets.
C. Room doors are to be kept locked when the cadet is not in the room. Cadets will not use the dead
bolt to keep the room door open when not in their room.
D. To report and replace a lost, missing or damaged ID card, please enter an IT Ticket at:
massmaritime.mojohelpdesk.com. Replacement cards can be purchased through Self Service and picked up at the Helpdesk in ABS.
E. Cadets are expected to have the ID card in their possession at all times. Cadets who find
themselves locked out of their room must report to their Company Officer during the day or to the
ASDO after hours to gain access. The use of coat hangers and/or any other improvised devices to
open will be subject to disciplinary action.
6-200 Room Policies
201 Cadet Room Rules
A. A cadet is responsible for the condition of the room, furniture and its arrangement, and cleanliness
of the room to which they is assigned. Rooms must be locked at all times with the exception of
study hours, and/or while having a guest of the opposite sex, at which time the door will remain
B. There is only one authorized room arrangement. Dormitory furniture must be arranged as pictured
in Figure 6-3.
C. Bunks will be made neatly and clothing and equipment will be stowed properly prior to room
inspection each day.
D. Lockers will be arranged neatly in accordance with the diagram in Figure 6-63.
E. Windows will be kept clean. Markings, decals, etc., are not authorized and will not be placed on
windows or doors.
F. No food, beverages, clothing, etc., will be left in the windows or hanging from windows.
G. Decks will be kept clean, polished, and free of marks and dirt.
H. The exit from the room must not be blocked. State fire law requires a clear path from the window
to the door.
I. Wall lockers, desk drawers, bins and boxes are subject to daily inspections as well as 9/10
J. All pictures, posters, etc., displayed in the room must be displayed properly. Pictures and
screensavers and computer wallpaper must be in good taste. Nudes or obscene materials are not
K. No flags, drapes, cloth posters, fishnets, spreads, etc., will be suspended from or affixed in such a
manner so as to cover or block any part of the overhead bulkhead.
L. No alcohol advertisements are allowed.
M. Drapes in all dormitory rooms will be of a uniform style and color and will be hung similarly so as
to present a symmetrical exterior appearance. Drapes will not be removed from windows.
N. Fresh fruit, candy bars and packages from home are permitted for snacks. Care must be taken to
prevent crumbs and debris from detracting from the appearance of the room or creating an
O. Pets are not permitted in dormitory rooms. Fish, spiders, snakes, lizards, etc., are considered pets
and are prohibited.
P. Only adhesive hooks are authorized for hanging objects on the walls.
Q. The use of colored bulbs or such material that will give this effect is prohibited.
R. Rugs are prohibited in 2/C, 3/C and 4/C cadet rooms. An exception is that a 2/C Squad Leader
may have a rug. Rugs in 1/C rooms must be taken up for Captain’s Inspection.
S. The only furniture authorized in cadet rooms is that which is furnished by the Dormitory
Authority. No furniture may be disassembled or removed from the room. Lounge furniture must
remain in the lounge.
T. Metal darts and dartboards are prohibited.
U. Candles and incense are strictly prohibited in cadet rooms and dormitory spaces.
V. No cooking, heating or air conditioning appliances of any kind are allowed, this includes coffee
pots. One household fan per room is authorized.
W. Cadets may have other cadets visit them in their rooms. If the visitor is of the opposite sex, the
door must remain completely open. This applies to all classes.
X. Firearms, sling shots, BB guns, ammunition/projectiles, etc. are not authorized under any
circumstances. This includes paintball, airsoft guns, cross/single bow/arrows or any facsimile of a
weapon (ref. 205-I-1a)
202 The following standards are established for the various classes:
A. Fourth Class Rooms
- 1. Rooms shall be arranged in accordance with Figure 6-3.
- 2. No stereos, TV sets, posters, rugs, appliances, or extra furniture will be allowed. Electric clocks and razors are not considered an appliance. Clock radios are not authorized.
- 3. One photograph per occupant is allowed.
- 4. Rooms must be kept neat and clean at all times.
B. Third Class Rooms
- 1. One stereo of reasonable size or a clock radio is allowed. Televisions, computer monitors with television capacity or other electrical appliances are prohibited.
- 2. Two (2) posters are allowed for each member of the room.
- 3. No televisions, rugs, appliances, or extra furniture will be allowed. Electric clocks and razors are not considered an appliance.
C. Second Class Rooms
- 1. A limit of three accessories, excluding computer equipment, per room will be allowed. Cadets are not permitted to have more than one stereo, and may choose between either one (1) television set or one (1) small refrigerator. Second Class Cadets may NOT have both.
- 2. Squad leaders may have one (1) small refrigerator and one (1) television set.
- 3. Two (2) posters are allowed for each member of the room.
D. First Class Rooms
- 1. A limit of five accessories to include a television is authorized excluding computer equipment. One of these may be a small refrigerator no larger than 2.5 cubic feet. Toasters, hot plates, water heaters, hot pots, microwave ovens and air conditioners are not allowed.
- 2. Two (2) posters are allowed for each member of the room.
203 Dormitory Lounge Furniture
Absolutely no lounge furniture will be allowed in cadet rooms. The sofas and chairs are not to be
removed from the lounges without specific authorization from the Commandant of Cadets. The removal of furniture may result in disciplinary action.
204 Fire Safety Rules
A. No cooking or heating appliance of any kind is permitted.
B. No candles, incense, or chemical heating substances (Sterno) will be used in cadet rooms. No open
flame is permitted.
C. Electric advertising signs are prohibited.
D. Tampering with or blocking the heat/smoke detectors in the dormitory rooms or passageways is
E. Plastic milk cartons, wooden cartons, and other extraneous flammable materials are prohibited.
F. Storage of Class B flammables such as compressed air cylinders, motor oil, propane and brake
fluid is prohibited.
G. Prior to use, all extension cords should be carefully inspected to prevent short circuits or frayed
insulation from creating shock or fire hazards. Electrical extension cords will not be placed under
rugs or near the sink or other sources of water.
H. Do not overload electrical outlets.
I. Air tanks of any kind are not authorized (i.e. Scuba tanks, airsoft tanks)
205 Souvenir Items
Souvenir items must be appropriate. Empty liquor or beer bottles, cups, or glasses with alcohol logos will
not be allowed in cadet rooms.
206 Smoking/Tobacco (Nicotine) Policy
Smoking and the use of tobacco products are prohibited on the MMA campus. The Academy considers
smoking and tobacco products to include, but not limited to, cigarettes, cigars, pipes, electronic cigarettes, synthetic smoking products, vapes, water pipes (hookahs), chewing tobacco, snuff and any non-tobacco product designed to be combusted and inhaled. The Academy has the right to add products considered to be a smoking/tobacco product to this list at any time. (See Appendix Q for complete policy)
6-300 Visitors Policy
301 Visitors are permitted in the cadet dormitory area only under the following conditions:
- A. No overnight visitors are permitted unless prior permission of the Commandant or their designated representative has been obtained.
- B. Cadets are responsible for their visitors and will not allow visitors to roam the dormitory unescorted.
- C. Visitors are expected to conduct themselves in a respectable and responsible manner at all times.
- D. Male visitors must use restroom facilities designated for males. Female visitors must use restroom facilities designated for females.
- E. Visitors to the dormitory complex must register at the Cadet Information Center with their host cadet. Visitors will be required to leave proper identification and to provide automobile registration information, if applicable. Each visitor will wear a visitor’s badge at all times while on campus. Badges will be provided at the Cadet Information Center.
- F. Each cadet may host a maximum of two visitors at any one time.
- G. Visitors with vehicles must comply with cadet parking regulations.
- H. Restricted cadets, cadets on conduct probation, cadets in a duty status, and cadets on mandatory study hours are not eligible to have guests.
- I. Under no circumstances will an overnight guest of the opposite sex be allowed in the room.
6-400 Cadet Room Inspection Programs
401 Staff Inspection Program
The Program will consist of Personnel, Dormitory and Room Inspections scheduled on the following basis:
A. Periodic inspections: uniform, inspecting party and date to be determined by the Commandant of
B. Captain’s Inspection: The Commandant, or his designee, will inspect the weekend Duty Company
on designated Mondays. The Captain’s Inspection will be a formal inspection of all cadet personnel
and living spaces in the Company.
C. Daily: Cadets’ rooms will be inspected on a random basis by members of the Commandant’s Staff
between 0900 and 1000, Monday - Friday. During this time, cadets must ensure that they are out of
their bunks and that their rooms are ready to be inspected. The following are inspection regulations
- Bedding neat
- Desk and work space neatly organized (unless currently in use)
- No clothing articles on the deck, rack or desk
- No overflowing trash or recycling
- Decks clean
- Surfaces dusted
402 Cadet Inspection Program
The Daily Cadet Inspection Program is promulgated by the Regimental Commander. This schedule shall
ensure that, as a minimum, Platoon Leaders and Squad Leaders will inspect Fourth Class cadets on a daily
basis and Third Class cadets three times per week.
403 Cleaning Stations
A. The Weekly Cleaning Station Bill is prepared by the Company Damage Control Officer (a
designated Squad Leader) and posted on the company bulletin board.
- Each Cleaning Station Bill consists of a company supervisor (2/C Squad Leader) and 4/C cadets at the discretion of the Company Damage Control Officer. Companies will be responsible for their assigned areas.
- Areas of responsibility for all cleaning stations are as follows: Sweep/dust all passageways and ladder wells, clean study lounges, to include microwaves. Remove trash from all heads/showers and replace trash liners. Sweep the decks of the heads. Clean up the outside of the dorms by picking up trash near the company. Clean up any spills or marks on decks, bulkheads and overheads. Sweep and clean laundry rooms. Remove all dormitory trash to the compactor.
B. Cleaning Station Supervisor – 2/C Squad Leader
- Take muster of all cleaning stations and make work assignments.
- Responsible for checking to ensure that all cleaning projects are thoroughly completed and that gear lockers are neat and secure. Any problems/damage must be reported to the Company Officer.
C. The Facilities Department will be responsible for the daily cleaning of Heads/Showers. If possible,
a maintainer will be assigned to a specific company for ownership. The dorm Facilities Manager
will post the name of the assigned maintainer and their contact information.
- Daily Cleaning includes: showers, urinals, and bowls. Toilet paper and paper towels will be restocked. Deck swabbed, mirrors polished and bulkheads/decks clear of any marks.
- Each head/shower will be power-washed and sanitized at least once per week and as needed.
- The Dorm Facilities Manager will meet with the Commandant or Deputy Commandant to discuss any issues.
- Cadets should report any problems or concerns to Facilities via a Facilities Work Request on the ‘maritime.edu’ website (https://mmafacilities.mojohelpdesk.com/login/create_request#/ticket-form/18284).
6-500 Stowage of Gear in Cadet Rooms
501 Cadet Locker Arrangement
Clothing lockers must be arranged in accordance with the diagram in Figure 6-36.
A. Clothing will be stowed in a neat, folded manner. Dirty laundry will not be placed on shelves but
will be placed in a laundry bag.
B. The First, Second and Third Class may include civilian clothing in the storage plan but must place
them behind all other gear in the locker. Fourth class civilian clothing stowage plan will be
promulgated by the Regimental Commander.
6-600 Room Check-Out Procedures
601 Cadet semester room check-out will be accomplished by 1400 on the day of each cadet’s last final
examination unless other times are approved by the Commandant of Cadets. Fourth Class Cadets will
execute room check-out at a time specified by the Regimental Commander.
602 Each cadet will prepare their room for final inspection, execute a Room Check-Out Sheet (Figure 6-47)
and submit the same to the Company Officer.
603 Cadets are reminded that failure to clean their dormitory room will result in additional charges and
6-700 Room Searches
701 All rooms and contents are subject to search by Academy officials under the conditions of probable cause. Such action is to be authorized by the Academy President or in the absence of the President, the Academy Staff Duty Officer may authorize the search.
702 Entry into Cadet Rooms: Designated Academy officials (members of the Student Services division,
Campus Security, Cadet Officers, and custodial/maintenance personnel) are permitted to enter student
rooms for the purpose of carrying out their assigned tasks and functions such as room and/or personnel
inspection, maintenance, etc. No students other than cadet officers as noted above shall enter the room of
another student uninvited or unless there is an emergency or valid perception of an emergency that warrants an immediate response.
6-800 Dormitory Elevator
801 Cadet use of the elevator, located at the entrance to Sixth Company is limited to individuals with
disabilities and injured cadets, as documented and authorized by Health Services.
802 Academy officials and workmen on official duty are permitted the use of the elevator.
803 Cadets violating this policy will be subject to disciplinary action.
Figure 6-1: Occupancy Agreement
Chapter 7: Honor Company Competition and Individual Cadet Awards
101 Honor Company Competition consists of each company's Fall Semester participation in a broad range of individual and group activities. Each company will accumulate points toward Honor Company on the basis of its performance in various competitions. Points are awarded in each of the following categories on a weighted basis:
Emery Rice Day 5%
Demerits (Fall) 5%
Drill Competition 5%
102 The objectives of the Honor Company Competition are:
A. To promote esprit de corps and team play.
B. To develop the ability to work together for a common goal.
C. To instill a sense of honor and pride.
D. To develop responsible leadership.
E. To recognize individual and group achievement. F. To recognize positive behaviors through effective performance and sincere praise.
201 The Academic Competition portion counts as 35% of the fall semester’s total grade point average for each Company. Scores will be tabulated according to the company’s ranking. For example, 7 being the highest point allowance, multiplied by the weight (i.e., the first place company receives 7 points x the 35% for this area = 210 points total. These points are then added to the other areas of competition.
7-300 Intramural Sports
301 The Intramural competition counts as 20%. Each Company has appointed Cadet Intramural Officers, who are responsible for organizing teams in the various intramural events. Intramural events consist of various activities, chosen at the discretion of the Regimental Intramural Officer. The company with the highest winning record will receive 7 points which is multiplied by the weighted percentage (which is 20% to tally all 120 points possible).
401 Extracurricular Activities count as 15%. Honor Company points are awarded on the basis of the total
number of cadets from each company who participate on various committees or clubs. Those that count
toward points are the Yearbook Staff, SGA Officers, Officers of SGA sponsored clubs, Class Officers,
varsity sports, First Class Cadet Officers, and specifically designated community service activities. Scores
will be tabulated by the company’s ranking and then multiplied by 10% with the highest available being
501 Orientation accounts for 15% of the Honor Company score. The Fourth Class Cadets of each company
compete in various events during the orientation training. Scores are tabulated by each Company’s ranking in which 7, = the highest possible score and is then multiplied by the 15% weighting to contribute 90 possible points toward the total Honor Company tally.
7-600 Emery Rice Day Drill Competition
601 The Fourth Class, under the direction of the oncoming Company Commander, will take to the field to
compete in marching under the supervision of qualified judges. This competition accounts for 5% of the
Honor Company point total.
7-700 Emery Rice Day Competition
701 Emery Rice day consists of various activities that receive points for participation. Each Company enters cadets into the various events competing for points. A first place win receives three points, second place receives two points, and third place receives one point. The points are then tallied to count toward the overall Honor Company total. This competition accounts for 5% of the Honor Company point total.
801 The year’s total of Class II demerits per Company are tallied and then divided by the number of cadets per Company to come up with demerits per cadet. This will account for five percent towards Honor Company.
7-900 Honor Company Program Administration
901 Honor Company Competition is administered by the Commandant of Cadets.
902 The Company that accumulates the highest point total is declared Honor Company. If there is a tie for
various Honor Company categories, each Company that tied will receive the points that are allocated for
the placing of the tied position, (e.g., if two companies tie for third place in the Monomoy race, each will
receive 20 points awarded for third place). There will be no fourth place awarded in this case.
7-1000 Admiral’s Cup Award
1000 The Admiral’s Cup Competition consists of each company's orientation participation in a broad range of group activities. Points are awarded in each of the following categories on a weighted basis:
Final “Youngie” Exam 25%
Esprit de Corps 20%
Master’s Competition 15%
Drill Competition 15%
Monomoy Race 5%
1001 Final Exam
The Final Exam portion counts as 25% of the Admiral’s Cup Competition. Ranking will be determined
by the overall average of each company, taking the total score and dividing it by the number of cadet
candidates in each company. The first-place company will receive 7 points x 25% for this area equals 150
points total, and so on. These points are then added to the other areas of competition.
The Intramurals competition counts as 20% of the Admiral’s Cup Competition. After each day of
intramural competition, the Regimental Executive Officer will receive the score and tally the winning
record for each company. The company with the highest winning record will receive 7 points x the 20% for
this area = 120 points, and so on.
1003 Master’s Competition
Master’s Competition will count as 15% of the Admiral’s Cup Competition. Each company will select
teams for each of the various events and compete for the fastest time. The Master’s Competition winner is
awarded the Master’s Award. The companies will be ranked in each event, and the overall highest ranking
company will receive 90 points for first place. The second place company will receive 75 points and so on.
1004 Esprit de Corps (Motivation)
Esprit de Corps, or Motivation, will count for 20% of the Admiral’s Cup Competition. Each day, the
Regimental Staff will rank each company during the lunch and dinner patio inspection. The average of the
two rankings will become the overall average of that day. The Trustee’s Award is presented to the winner
of the Esprit de Corps category. During the two weeks of orientation, the Regimental Executive Officer will
keep all the ranking, and will calculate the final ranking. The first place company will receive 120 points
and so on.
1005 Drill Competition
The Cadet Candidates, under the direction of the Company Commander will take to the field to compete
in marching under the supervision of qualified judges. The drill competition winner is awarded the
Marching Company Award. Scores will be tabulated by the company’s ranking and then multiplied by 10%
with the highest available being 70 points for the first-place company.
1006 Admiral’s Cup Program Administration
The Admiral's Cup Competition is administered by the Regimental Commander and the Regimental
Executive Officer. The company that accumulates the highest point total is declared the winner of the
Admiral's Cup. The company finishing in second place, overall, is awarded the Commandant’s Award.
7-1100 Individual Cadet Awards: Cadet of the Month, Semester, Sea Term, Year
1101 Selection Criteria
A. The Cadet of the Month, Semester and Year are selected for displaying a positive, cooperative and
unselfish attitude toward their shipmates. The Cadet of the Month, Semester and Year take
initiative in their companies to improve the living conditions in the Company and take an active
part in Company activities. The Cadet of the Month, Semester and Year show enthusiasm and
loyalty to their shipmates by giving of their time and selves for the betterment of their morale and
welfare. They maintain a good conduct record, good academic grades and an outstanding personal
B. The Master’s Award is given to cadets who have a good conduct record [not on conduct probation
and not over twenty-five (25) demerits on current Sea Term] and outstanding achievement in the
areas of watch standing, maintenance, training, inside maintenance and additional cadet activities.
A. Cadet of the Month - At the end of September, October, and November, March, April and May,
each Company Officer and Cadet Staff will select a maximum of four cadets for Cadet of the
Month. Each cadet will be entitled to wear a gold star. A cadet may be selected more than once.
B. Cadet of the Semester - At the end of November and May, one cadet from each company will be
selected by their Company Officer and Company Staff to be Cadet of the Semester. Each cadet
will receive a letter of appreciation from the Commandant of Cadets and be entitled to wear the
Commandant’s Award Ribbon as long as they is a member of the Regiment of Cadets. A cadet
may be selected for more than one semester. In the event that a cadet is selected for more than one
semester, they will receive a bronze star for each semester selected, and the star(s) will be
affixed to the ribbon.
C. Master’s Award - At the end of the Sea Term, a committee composed of the Chief Engineer, Chief
Mate, Commandant of Cadets and department chairs from each discipline will select cadets from
each major in each class to be Cadet of the Sea Term. All cadets nominated for the award will
receive a letter of appreciation from the Master of the training ship. The award winners will
receive the “Master’s Award” ribbon and a letter of commendation from the Master of the training
D. Cadet of the Year - At the end of May of each year, one cadet from each Company will be selected
by their Company Officer and Company Staff to be Cadet of the Year. Any cadet selected as
cadet of the year must be an under-classmen. Each cadet selected will receive a letter of
commendation from the President of the Academy and be entitled to wear the “Admiral’s Award”
ribbon as long as they is a member of the Regiment of Cadets. In the event that a cadet receives
the award more than once, they will be entitled to wear a bronze star for each award. In
addition, a cadet who is awarded “Cadet of the Year” will be awarded a $250.00 scholarship, to be
awarded at the beginning of the subsequent fall term.
Chapter 8: Customs, Traditions and Courtesies
8-100 General Introduction
101 Service etiquette, according to Merriam-Webster Dictionary, means: “The forms required by good
breeding, social conventions, or prescribed by authority, to be observed in social or official life; the rules of decorum.” Service etiquette is all aspects of everyday good manners combined with the traditions and
customs used by all officers and cadets at the Massachusetts Maritime Academy.
8-200 Relationships with Officers
201 A cadet always maintains a professional or formal relationship with an officer. The customs associated with paying respect to an officer are never to be changed.
202 A basic rule is to make way for a senior officer quickly, quietly and without comment except for the calling of “Gangway” if in a crowd.
203 The following are the correct procedures for responding to a senior in certain situations:
A. Upon entering a vehicle, a boat, or an elevator, the senior enters last and leaves first.
B. When entering and leaving through doors, the cadet will, if possible, hold the door to allow the
senior to precede them .
C. Cadets should appear in uniform when on official administrative business.
D. When accompanying a senior, walk on the officer’s left and slightly behind them .
E. If a cadet is seated when addressed by a senior, the cadet is expected to rise to attention.
F. In a first-time meeting situation, the cadet waits for the senior to initiate a handshake.
G. On board ship, stay clear of Officers’ Country unless requested to visit.
204 Saluting all officers at Massachusetts Maritime Academy is required at all times.
A. Cadets are required to salute all officers whether the officers are in uniform or not.
B. Cadets are required to render a proper salute and greeting for example: “Good morning
Sir/Ma’am; Good afternoon Sir/Ma’am; Good evening Sir/Ma’am.”
C. Cadets not in uniform will not salute but will render a proper greeting: “Good morning Sir/Ma’am
and continue on their way.
D. Cadets saluting an officer will receive, in return, a proper salute from the officer as well as a
E. Cadets in a group will each render a salute and a proper greeting when an officer passes
F. Cadets marching in formation are not required to salute. The cadet in charge of the formation will
render the salute as well as the proper greeting.
G. Cadets must be ready to render a proper salute at all times. A cadet with their hands in their
pockets is unacceptable.
H. Cadets only salute when covered (while wearing a hat/cover).
I. While in uniform a cadet must have their right hand/arm ready to salute at all times.
J. Cadets using the right hand to carry books, coffee, sandwiches, etc., renders the cadet unable to
return a sharp professional salute and is unacceptable.
K. Standing cadets who are approached by an officer will immediately come to attention and render
the proper salute and greeting.
L. Seated cadets will always rise to their feet when addressed by an officer and remain standing until
the officer states “carry on.”
M. Cadets will never use the term “Yeah” when addressing an officer. Cadets always respond with:
“Yes or No Sir/Ma’am.”
N. Cadets will conduct themselves always in a professional manner and, when in doubt, salute.
O. Cadets must adhere to proper grooming and hygiene standards at all times.
P. Cadets will render proper courtesies to all MMA staff and teachers.
Q. Cadets never address officers by their last name only. Use of rank, Sir, Ma’am always precedes
R. While in uniform cadets never walk while “texting”, “talking” or using a mobile (cellular) phone
device. While engaged in this activity cadets are not to shirk their responsibilities to rendering
salutes and or proper greetings.
S. Cadets never chew gum while in uniform.
8-300 The Ensign and Colors
301 The ensign has a history and a symbolism that is to be respected by all. Since the early civil strife in our country, the flag has accompanied every vessel and has flown at every government installation.
302 Shore stations and ships not underway perform the ceremony called “Colors” twice a day - at 0800 and at sunset. The ceremony consists of the rendering of honors to the ensign as it is hoisted or lowered. Five minutes prior to Colors, the word “First call to Colors” is passed. At exactly 0800, or at sunset or as part of a formation, “Attention” is sounded on the bugle. If there is no bugle, the words “Attention to Colors” are passed over the loudspeakers.
303 Everyone within sight or hearing of Colors renders honors in the following ways:
A. If in formation, cadets will be called to attention or to present arms by the Officer in Charge.
B. If a cadet is in a vehicle and safety permits, they will stop the vehicle and sit at attention, but
they are not required to salute.
C. When not in ranks, a cadet ceases activity, faces the Colors and salutes (if in uniform) until the last
note of the anthem.
D. If in civilian or athletic attire, a cadet stops and faces the Colors at attention. If wearing a cover,
the cadet removes it and holds it over the heart in your right hand. A person in civilian dress, with
or without a hat, stands at attention and places their hand over their heart.
E. There are certain differences in procedures on board ship:
- Naval ships not underway hoist the ensign and the jack (a square flag with white stars on a blue background). It is hoisted on the jack-staff, a small flagpole at the bow. Merchant vessels fly only the ensign.
- Ships underway do not hold morning and evening colors. They hoist (if it is not already hoisted) the national ensign as they get underway. The jack is not flown while a ship is underway.
- A flag salute or “dip” often is offered between two passing vessels. The ensign is slowly lowered to two-thirds above deck flying height, held at that position until a salute is returned, then slowly re-hoisted.
- In addition to the ensign and jack, there are many types of flags with which one should become familiar: those indicating nationality, naval rank, signal, and reference marks.
F. The same marks of respect prescribed during the playing of the National Anthem shall be shown
during the playing of a foreign National Anthem.
8-400 Shipboard Customs
401 There are new vocabularies to know in order to be a part of the maritime community.
A. The ramp going up to the ship is referred to as a “gangway.”
B. The area first entered on a ship is usually the “quarterdeck.”
C. The person encountered there will be the “OOD” or “Officer-of-the-Deck.” The cadet will first
salute the ensign at the stern of the ship, then board the ship and ask “Permission to come aboard.”
The process is reversed upon leaving: “Permission to leave the ship,” is requested, after which the
cadet steps on the gangway and turns to salute the ensign.
D. The cadet will report aboard in the proper “uniform of the day.” The cadet is required to be in the
uniform of the day at all times and particularly when at the quarterdeck.
E. Walls are “bulkheads,” floors are “decks,” hallways are “passageways,” stairwells are “ladders,”
ceilings are “overheads,” bathrooms are “heads,” drinking fountains are “scuttlebutts,” rope is
“line” (with seven exceptions), the right side is “starboard,” the left side is “port,” the front of the
ship is the “bow,” the rear of the ship is the “stern,” going towards the bow is “going forward,”
going to the rear of the ship is “going aft,” the kitchen is the “galley”, and the dining hall is the
8-500 Additional Customs and Courtesies
501 There are many places on board ships and many events which take place on board ships which should be respected. The correct protocol must be learned and carried out as follows:
A. The quarterdeck: It is not a specific deck as on the older ships, such as the foc’sle (forecastle deck)
or the promenade deck. It is an area designated by the Master to serve as the official access point
to the ship. It is considered “sacred ground” and requires that all hands comply with longstanding
- Do not appear on the quarterdeck unless on official duty and in the uniform of the day.
- Unless necessary, do not cross the quarterdeck area.
- Do not skylark (lounge about or fool around) in the quarterdeck area.
- Do not smoke or eat food on the quarterdeck.
- If on watch at the quarterdeck, thoroughly know the rules and practices.
B. The Officers’ mess: This is a space where officers dine. A cadet is expected to comply with the
- If possible, avoid having business with an officer while they are in the Officers’ mess.
- Always knock when wishing to enter. When acknowledged, enter uncovered.
- Maintain a position of attention while being addressed by any officer.
- Do not sit down unless invited to do so.
- The same practices apply even when on watch.
C. Officers’ Country: This area consists of Officers’ Mess, staterooms and lounges. Adhere to the
- Avoid the area. Do not use the adjoining passageways for “short cuts,” etc.
- If entering is a necessity, uncover unless on watch.
- Always knock and maintain the position of attention unless put at ease by an officer.
D. Divine Services: Religious ceremony is a vital part of shipboard life. It is to be respected always
and the rules of good conduct strictly apply.
E. Manning the Rails: Cadets will "Man the Rail" upon leaving and entering port. It is an evolution
during which the weather deck rails are manned by designated cadets in a single rank.
- Be in the correct uniform and covered.
- As you are in rank, do not salute.
- Maintain equal intervals and your position of “parade rest” until relieved.
- If you are not involved due to work inside the ship, you are to continue work in a quiet orderly manner or remain silent until the order “Carry on” is passed to secure you from manning the rails.
F. Rear Admiral Maurice J. Bresnahan Jr. – MMA class of 1959, retired two star Navy Admiral and
former President of the Massachusetts Maritime Academy from April 1998 through November
- 1. In a show of absolute respect for the memory of Admiral Bresnahan, all cadets in uniform who pass in front of his statue, overlooking the parade field, will render a sharp, crisp and professional hand salute. Admiral Bresnahan’s leadership and love for the Regiment of Cadets was uncompromising and absolute to the very end of his life. “I am of the Regiment” he was frequently known to say.
Chapter 9: Cadet Development
101 All members of the Regiment of Cadets have an opportunity to embrace personal development unique to Massachusetts Maritime Academy through a model of followership and leadership. Failure to participate wholeheartedly and thoroughly in these followership and leadership activities deprives an individual of achieving the greatest benefits from this unique program. The opportunity to practice and cultivate followership and leadership skills should not be taken lightly.
The Academy cannot be better than the cadets who comprise the Regiment and the leadership that is
provided at all levels. Most important is the role the cadets themselves must play in the perpetuation of the high standards and ideals handed down by those who have responded to the challenge of leadership. In doing so, they will have made a contribution to a foundation upon which the cadets of today can build for tomorrow.
Beginning at Orientation, freshmen cadets will embrace followership. Cadet candidates and fourth class
cadets will intently learn from their superiors in all matters pertaining to Massachusetts Maritime Academy
and the Regiment of Cadets, their academic studies, and life and professional skill development. As cadets
age and mature at the Academy, they will have the opportunity to learn, develop, and practice their
leadership skills based on their experiences as followers and the experiences and lessons learned from
upper class cadets, Academy staff, and industry professionals.
102 The documented model of followership and leadership development at Massachusetts Maritime
Academy shall be known as “Cadet Training Standard Operating Procedure (SOP).” The Cadet
Training SOP is a separate document designed to standardize cadet followership and leadership
Chapter 9 of the Regimental Manual contains a general overview of the Cadet Training SOP and the
standards and objectives pertaining to followership and leadership.
9-200 Cadet Training SOP Overview
201 The mission of the Cadet Training SOP is to establish a standardized prioritization of cadet followership and leadership development at Massachusetts Maritime Academy. The program will do so by documenting the leadership growth model of the Regiment of Cadets and providing valuable followership and leadership opportunities that develop cadets into global citizens who possess self-discipline, professional communication and collaboration skills, the ability and desire to mentor, intrinsic motivation, and selflessness.
202 Cadets will develop an understanding of and practice the following concepts through leadership
A. Servant Leadership
B. Professional Communication and Conduct
C. Mentorship and Retention
D. Motivation and Self-Discipline
E. Diversity and Inclusion
203 The Cadet Training SOP will consist of the following evolutions, each of which will instill the
aforementioned concepts in cadets:
- 1. Orientation
- 2. Recognition Period and First Semester
- 3. Introduction to Followership
- 4. Sophomore Leadership Series
- 5. Petty Officer Program
- 6. Post-Selection Squad Leader Development*
- 7. Post-Selection Senior Officer Development*
*Includes Pre-Orientation for all Indoctrination Officers. All prospective cadet officers will
apply and be selected through a standardized process. Both Pre-Orientation and the standardized
application and selection process will be defined in the Cadet Training SOP.
Refer to the Cadet Training SOP for descriptions and execution details of each evolution.
301 It is the responsibility of all cadets not in positions of leadership, especially underclass cadets, to embrace followership. “Followership” at Massachusetts Maritime Academy is defined as actively engaging in the Regiment of Cadets by intently learning from and following the direction of cadet officers and Academy staff. Followers must cultivate the habits of self-discipline and to practice them until they are second nature.
302 When practicing followership, cadets are enthusiastically expected to do the following:
A. Understand and adhere to all regulations in the Regimental Manual that pertain to their class, rank,
B. Act in accordance with the orders directed by cadet officers or Academy staff, given that they do
not compromise the integrity or physical wellbeing of the cadet.
C. Execute individual or group corrective actions as designated by cadet officers or Academy staff.
D. Utilize the chain of command.
E. Embrace teamwork in different environments including Orientation, intramurals, athletics,
academic projects, and other extracurricular activities.
F. Work independently to complete assigned tasks pertaining to the Regiment, academics, and
extracurricular activities but asking for help when necessary.
G. Observe the leadership styles and practices of their superiors and reflect on effective and
H. Attend all required classes, training sessions, and presentations pertaining to followership and
leadership development at Massachusetts Maritime Academy
401 “Leadership” at Massachusetts Maritime Academy is defined as the action of unifying cadets toward a
common goal of personal development and motivating them to embrace being a part of something larger
than themselves. All cadets in positions of leadership within the Regiment of Cadets are required to do the
A. Attend all required leadership training and development opportunities, including Pre-Orientation
for all Indoctrination Officers.
B. Adhere to the leadership standards defined in section 9-402.
C. Read and understand the Cadet Training SOP.
D. Enforce all regulations of the Regimental Manual.
E. Utilize the chain of command.
F. Execute orders of superiors.
402 All cadets in positions of leadership within the Regiment of Cadets are required to read, understand, and following the leadership standards written as follows:
A. Practice Servant Leadership
Being a “servant” leader requires the cadet's focus to be on the people within their organization.
Cadet officers will find success in straying away from traditional forms of leadership, where the
organization is the priority and instead make people the priority. Independent of class or position,
cadet leaders must focus on serving others. Whether they are peers, subordinates, or superiors,
cadet leaders must put people first to empower their creativity, collaborate to craft solutions, and
devote time to overcome their challenges. Cadet officers are in leadership positions to better those
around them. Personal growth is a byproduct of this and will come naturally.
B. Communicate Honestly and Professionally
Honest and professional communication will increase a cadet officer’s credibility as a leader and
effectiveness when executing tasks or providing direction. Effectively utilizing the chain of
command, asking questions, and being honest with peers, superiors, and subordinates is crucial. Cadet leaders must be honest and open with each other. When communicating with subordinates
cadet leaders must make their expectations transparent.
C. Balance Trust and Accountability Within Leadership Teams
Cadet officers are expected to ensure that tasks are completed by their subordinates and hold
their peers and superiors accountable for their actions. Cadet leaders are encouraged to practice
delegation while taking ownership of various tasks and responsibilities. Cadet leaders must ensure
that all required tasks and evolutions are completed, but trust their team members in their
D. Motivate, Inspire, and Develop
Cadet leaders must motivate their subordinates to achieve their personal goals and the goals of
the unit. Cadet leaders will do this by cultivating a culture of “intrinsic motivation” in which
cadets pursue an enduring commitment to value and action. Cadet leaders must instill the “why” in
those they lead so that they become self-disciplined to complete tasks at hand, help others, and
embrace the Regiment of Cadets. Cadet leaders have the unique opportunity to positively impact
many lives around them and can do so by inspiring cadets to take ownership of their
responsibilities, and motivating others through leadership by example. “Motivation” doesn’t just
come in the form of yelling; Cadet leaders must balance positive and negative reinforcement, trust
their subordinates whenever possible, and develop those in their command with passion.
E. Seek Innovation
Cadet leaders are encouraged to constantly seek ways to improve the leadership proficiency of
themselves and others. The Academy must foster a culture of continuous improvement and that is
developed through innovative and creative cadet leadership. Cadet leaders must collaborate with
one another to proactively contribute to the continued growth and success of the Regiment of
Cadets and the Academy
403 The intricacies of leadership are many and varied, but several key points include the following:
A. Lead by example instead of by fear and/or decree.
B. Lead by correction instead of punishment, reserving punishment for those who do not respond to
C. Lead by compassion instead of leading by aloofness and isolation by virtue of superior position.
D. Lead by enthusiasm instead of leading by criticism and despondency.
E. Lead by frequent communication instead of leading by unnecessary secrecy and neglect of passing
vital information to subordinates. These fundamentals are neither a cure-all nor the total secret to leadership but can provide an atmosphere for high performance, good morale and a feeling of cooperation among shipmates. 404 The Sixteen Traits of a Leader that all cadet leaders must embody are as follows:
- Bearing Dependability Integrity Leads by Example
- Courage Endurance Judgement Loyalty Consistency Enthusiasm
- Justice Tact Decisiveness Initiative Knowledge Selflessness
405 In the practice of leadership, especially in training situations, it is considered natural that mistakes may be made. Through trial and error, a cadet learns the fundamental techniques required of a leader. It is the responsibility of the staff and faculty of the Academy, as well as the senior cadets in positions of
responsibility, to detect mistakes, to attempt to correct them and to provide fair punishment for the small
fraction of cadets who do not respond to correction.
406 First, Second and Third Class Cadets who hold a leadership position have volunteered to accept and assume their duties. In turn they are tasked with the responsibility of conducting themselves in an exemplary and professional manner at all times. The requirement extends throughout the academic year and does not stop at the end of Orientation. Responsibility does not begin or end with handling, training and instructing the freshmen cadets. Cadets in leadership positions must address the failings and shortcomings of the upperclassmen who are their peers. To enforce all standards, a cadet must make impartial decisions based upon the written policies of the Academy, the Honor Code and their own sound judgment.
407 All First, Second and Third Class Cadets have an inherent responsibility to conduct themselves in a manner befitting their status at the Academy. The upperclassmen set the example in all respects and at all times. The personal conduct of all upperclassmen is a reflection of their professionalism and their adherence to the Honor Code. Their actions reflect directly upon the freshmen cadets and set the tone for the academic year. The upperclassmen are responsible for their actions, and in turn will be held accountable by the Academy.
9-500 Leadership Training
501 The Commandant of Cadets or their designee and the Regimental Commander are responsible for the
training and development of cadet leaders at Massachusetts Maritime Academy. The Cadet Training SOP
shall be the basis of said training and development. The Cadet Training SOP should be modified as
necessary with approval of the Commandant or Deputy Commandant.
502 All cadets, regardless of class, seeking leadership positions must attend all required training sessions and participate in leadership development opportunities as described in the Cadet Training SOP.
503 Training Objectives
Each evolution of the Cadet Training SOP will use varying educational modalities to ensure that cadets
meet the following objectives of leadership training. This section identifies the traits, activities, and skills
which are qualities of an effective leader and are the training objectives and leadership learning outcomes
for the Academy. Training objectives are defined as either Personal Development Objectives, Organization
Development Objectives, or Leadership Behavioral Objectives.
A. Personal Development Objectives are meant to develop those traits upon which to build practical
abilities and skills. The graduate of Massachusetts Maritime Academy will have the following:
- 1. Honor and integrity. Understand the difference between group loyalty and individual honor.
- 2. Pride in unit and profession. Loyalty to command.
- 3. Self-confidence and awareness. This helps in understanding others' motivation; thereby understanding others.
- 4. Self-discipline. One has personal responsibility and will hold others responsible for their actions.
- 5. Toleration for others' virtues. One has an appreciation for the special needs/abilities of people.
- 6. An appreciation of the traditions of the sea. One has an attitude of professionalism towards their job.
- 7. A recognition of the need for continued intellectual and professional growth.
B. Organization Development Objectives are meant to develop those traits and activities by which a
person establishes an efficient, effective, and self-sustaining unit. The graduate of the Academy
will do the following:
- 1. Conduct imaginative and innovative training of assigned personnel. Assess present needs as well as future needs and provide development opportunities for all subordinates.
- 2. Protect and increase unit members' self-esteem. Keep them informed. Let them know the best is expected from them, and support them steadfastly.
- 3. Use and support subordinate leaders. Involve them in planning and organization for the achievement of goals.
- 4. Motivate subordinates to regard unit goals as their own. Develop pride and a feeling of belonging. Stress the importance of their work.
- 5. Help develop effective teamwork and mutual respect among subordinates.
- 6. Give subordinates positive feedback. Make them feel proud of meeting the high standards set for them. Praise good work, and lavishly praise excellence.
- 7. Provide for human maintenance needs. Be available for counseling personal problems. Refer subordinates to experts whenever necessary.
C. Leadership Behavioral Objectives are meant to develop those skills and activities which a person
needs to do the job assigned. The graduate of the Academy will do the following:
- 1. Assume a job and control of people with little difficulty. This includes planning and organizing. A graduate will be able to allocate resources, identify problems and requirements, establish priorities, and develop a systematic approach to ensure mission accomplishment.
- 2. Communicate to superiors, subordinates, and peers. Coordinate with others to promote successful outcomes.
- 3. Act independently if necessary.
- 4. Follow through on intended courses of action. Direct subordinates during the performance of functions.
- 5. Observe the performance of subordinates. Redirect their activities as necessary to ensure successful accomplishment of the task.
- 6. Be flexible and alter their leadership style to fit the needs of the mission.
- 7. Delegate whatever tasks subordinates are qualified to handle.
- 8. Choose appropriate methods of discipline when necessary.
504 Training Philosophies
The Cadet Training SOP is written based on the following assumptions:
A. Leaders develop themselves, they are not born that way; much of leadership therefore is personal development.
B. There is no one formula for successful leadership. Leaders have a broad repertoire of internal capacities and behavioral skills to transform situations for the positive, frequently well beyond what conventional wisdom held as possible.
C. Studying leadership is a journey into self-discovery. Learning to be a leader is an iterative process of reflection, taking calculated risks, and being alert to their effect.
D. Knowing (from theory and research) what other leaders have done, how they did it, and why, greatly enhances the process of developing leadership capabilities.
E. Each one of us has experiences, ideas, and insights that we can collectively learn from to become better leaders. This classroom will be a “safe” place to share these experiences, ideas, and insights to help each of us all grow and refine our understanding of how to better lead ourselves, our colleagues, and our organization.
Chapter 10: Orientation and Training of Fourth Class Cadets
101 This chapter outlines the training of the Cadet Candidates and Fourth Class cadets by all First and Second Class cadets, who must have a thorough knowledge of the contents of this section and the duties and responsibilities of the Fourth Class. Chapter 10 serves as a general overview of the standards and practices used to train Cadet Candidate and Fourth Class cadets, while the Cadet Training SOP offers greater detail regarding the evolutions of training that specifically affect Fourth Class cadets.
102 All freshmen will be referred to as “Cadet Candidates” until they are recognized as Fourth Class cadets
following the successful completion of Orientation and Recognition periods.
103 Philosophy of Training
A. The training program is based upon two aspects: (1) positive leadership by example, and (2)
correction for failure to perform to prescribed standards. This program is as valuable to the
upperclassmen who must practice good leadership techniques as it is to the Fourth Class who
receive the training.
B. The objectives of the Fourth Class cadet training as stated are the essence of the training program.
The upper class will permit no purposeless or undignified practice. The dignity of each cadet will
be respected at all times.
C. The training of a Cadet Candidate and Fourth Class cadet is divided into three (3) phases:
- Recognition Period
10-200 Training Guidelines and Corrective Techniques
201 General Requirements
In order to properly train a Cadet Candidate or Fourth Class cadet, the upperclassmen must have a
thorough knowledge of Fourth Class requirements. All three upper classes, therefore, must be initially
familiar with this entire manual.
A. Fourth Class Cadets must be allowed a reasonable period of time to become proficient in what
they are being trained to learn. Each cadet must have an equal opportunity to display their
ability. The incorrigible and indifferent can only be identified through fair and just implementation
of the training program.
B. Early in the program, the upper class must develop in the Fourth Class Cadet the ability to budget
time. This is necessary so that the cadet keeps up with studies, duties, and responsibilities and to
prevent the inefficient use of time.
C. Violators of Fourth Class rules of conduct and those who fail to meet training standards should be
corrected on the spot. They should be informed of the reason for the correction. The primary
responsibility for each Fourth Class Cadet rests with their squad leader. The squad leader will
be notified each time a Fourth Class Cadet in their squad is corrected for any but the most
minor reason. The predominant causes for failure of Fourth Class Cadets to meet training
standards are poor proficiency, slow learning, and ignorance of obligations; therefore, squad
leaders are expected to use corrective training rather than sanctions for those who need help.
D. It is the responsibility of each squad leader and every upperclassman in the squad, platoon and
company to be familiar with the Fourth Class cadets in their respective units. A basic quality of
good leadership is to know one’s people and give them one’s sincere attention and assistance. In
order to have the Fourth Class respond to requirements, the cadet leader must be sensitive to the
needs of their trainees.
202 Rules for Accomplishing Training
The following rules and guidelines will not cover all situations; however, they will specify and contain
procedures and policies to establish the “spirit” of the training.
A. At no time is a Fourth Class cadet to be placed in a situation in which their honor could be
B. Upper-class cadets will not initiate communications of any kind with parents of Fourth Class
Cadets. Any communication initiated by parents of Fourth Class Cadets will be brought to the
attention of the respective Company Officer.
C. Positive leadership by example requires that a cadet maintain the highest level of standards
possible in appearance, conduct, and self-discipline. These standards must be required and met by
the Fourth Class.
D. Profanity serves no useful purpose in interpersonal relationships except to degrade the user.
Profanity will not be tolerated in any situation.
E. Fourth Class Posture: A Fourth Class Cadet will assume the normal position of attention when
appropriate. Hands will be slightly cupped, and a normal gait will be used. Good natural posture is
to be stressed at all times.
F. Fourth Class Cadets are not to be used for personal servitude of any nature. This includes
soda/store runs, room cleaning, shoe shines, etc. Using Fourth Class Cadets to improve or clean
public areas or to provide service to the Academy, etc. is permitted.
G. The Cadet Dining Hall is not the place to train Fourth Class Cadets except in table manners.
They will not be denied a full and relaxed meal as a result of any deficient performance either in or
out of the Dining Hall.
H. Emphasize posture, etiquette, and honor constantly.
203 Objectives of Training
A. Imparting Discipline: The training program has the primary aim of teaching self-control,
discipline, respect for authority, and obedience. These principles are to be taught, not by fear or
punishment, but in such a manner as to make them inherent characteristics of the trainee.
B. Conditioning to Operate Efficiently under Pressure: A Fourth Class Cadet must learn to perform
and complete tasks to a high standard while overcoming factors of fatigue and conflicting
demands on their time.
C. Revealing the Individual’s Character Traits and Attitudes: The function of the Fourth Class
program is to test and reveal the character traits of each individual cadet to the Academy
authorities. It should be the aim of the leadership to direct the Fourth Class Cadet to develop
their character through teamwork and “pulling their own weight.”
D. Sense of Responsibility for Others: The Fourth Class Training Program must show that the
individual can get more done for themself by working with others. They must learn the
concept of teamwork in which the group goal is more important than the individual rewards.
They must also develop a sense of compassion for and respect toward other individuals.
E. Pride and Morale: The Fourth Class Training Program develops pride and morale by making the
cadet feel that they really belongs.
204 Corrective Techniques
- Assist the cadet in a constructive manner so that they will learn from experience. A “warning system” may be implemented at the discretion of the Regimental Operations Officer as a means of allowing cadets to learn from their mistakes before entering the Mast Reporting System. Those cadets who display an inability to learn through corrective action shall be reported using the Mast Reporting System. Excessive accumulation of demerits in this system may result in the separation of the cadet from the Academy.
- Firm and direct corrections shall be limited to those individuals who do not respond to normal communications and corrective measures. The staff shall maintain composure and dignity when making corrections.
- No humiliating, degrading, or threatening methods of correction will be utilized.
- All corrective action shall be proportional to the offense.
- At no time will a Fourth Class Cadet be physically struck or abused by any superior.
- The best correction is that which clearly defines the offense at the time it occurs and which includes advice on how to avoid repeating the offense. Most violations of the Fourth Class system can best be corrected with explanation/instructions at the time of the offense.
- Fourth Class punishment does not take precedence over official cadet activities, such as class, intercollegiate athletics, or extra instruction.
B. Corrective Techniques: The following are authorized means of dealing with Fourth Class Cadets
who fail to perform properly.
- Verbal, on the spot correction, may be carried out at any time. Reprimands of a constructive nature should be used.
- Ten push-ups may be required. Push-ups are to be awarded conservatively and in selected situations. Push-ups are not appropriate punishment in the dining hall or on the training ship.
- Extra instruction details may be given if the preceding corrective techniques have proven ineffective. It should be remembered that extra instruction is given not as punishment but to correct a noted deficiency. Care should be taken to first identify the deficiency (i.e., lack of attention to detail or failure to respond promptly to commands) and to tailor an instruction program to correct the fault.
- Conduct System: Fourth Class Cadets will be placed on report for violations of the Cadet Regulations.
- Alternative Corrective Techniques may be authorized by the Deputy Commandant and Regimental Commander. Examples include leadership exploration assignments, Regimental Manual quizzes, additional community service, uniform variation for inspections, and escalation up the chain of command.
C. Prohibited Corrective Techniques: The following are correction techniques that are not authorized
means of dealing with Fourth Class Cadets who fail to perform properly:
- Physical exercise of any type except for pushups as prescribed above.
- Personal servitude, riding the shaft, bilge diving, box drills, “hurricaning” of rooms, sweatbox, and other dangerous activities.
- Any conduct that willfully or recklessly endangers the physical or mental health of any cadet or any other person is not tolerated.
- Under no circumstances shall upper-class cadets take it upon themselves to utilize unauthorized degrading or humiliating methods which might result in injury to a Fourth Class Cadet. Violation by upperclassmen of any of the above will be adjudicated through the Mast Board System and may potentially lead to loss of position and more.
- The cadet chain of command will ensure that only authorized rules of conduct and demands for learning are imposed on Fourth Class Cadets, that corrective measures and awards are consistent with delinquencies, that only authorized methods are administered, and that appropriate action is taken to correct abuses of the Fourth Class training practices.
- All upperclassmen will contribute to the training of the Fourth Class by closely monitoring individual Fourth Class Cadets, by making on the spot corrections of minor violations, by maintaining a positive attitude toward the Fourth Class system, and by setting high standards of performance to be met by the leadership and by the Fourth Class.
- The Commandant of Cadets and their staff will ensure proper training techniques are being used by the upperclassmen.
301 During Orientation, cadet candidates undergo the most accelerated phase of training that will ever be
encountered in their four years of cadet life. It requires close supervision by cadet leaders, known as
Indoctrination Officers, and complete devotion to duty. Typically in August prior to the beginning of the
academic year, Orientation will last approximately two weeks and will follow a one-week training period
for all Indoctrination Officers known as “Pre-Orientation.” Cadet candidates will be mentally and
physically challenged each day through evolutions designed to lessen their individualism, induce
teamwork, develop intrinsic motivation, instill knowledge, and prepare them to succeed at Massachusetts
Maritime Academy. Following the successful completion of Orientation, cadet candidates will
“graduate” at Orientation Graduation, typically held on the final night of the program.
302 Cadet candidates are subject to the following evolutions during Orientation:
A. Physical Training
B. Uniform Distribution
C. Military Drill and Ceremony, including a Marching Competition
D. STCW Requirements (watchstanding, firefighting, water survival, shipboard safety)
E. Orientation Mini Cruise
F. Lectures & Presentations
G. Knowledge Examinations
H. Intramural and Team Building Activities
I. Administrative Items
303 The specifics of Pre-Orientation training are defined in the Cadet Training SOP, but all Indoctrination
Officers must be knowledgeable of the following concepts:
A. Academy leadership standards and training applications
B. Emergency procedures
C. Orientation logistics
D. Physical fitness
304 The Orientation and Pre-Orientation schedules shall be created jointly by the Director of Orientation and the Regimental Commander.
305 All cadet candidates are required to pass the physical training test. If a candidate does not pass the PT test during Orientation, they will be required to participate in remedial PT with a member of the regimental staff during the academic school year until they passes. If at the time of recognition the candidate still cannot pass the PT test, they will not receive a recognition lapel pin to be worn on their dress blue uniform until the PT test is passed. Any exception to this rule will be heard and adjudicated by the Deputy Commandant.
306 The STCW evolutions of Orientation must be properly executed by all cadet candidates. The Regimental Adjutant is ultimately responsible for ensuring that each cadet candidate attends and executes each evolution.
307 Fourth Class (Youngie) Knowledge
A. "Youngie Knowledge" enlightens cadets as to the rules, traditions, regulations, customs, and
policies associated with Massachusetts Maritime Academy in particular and maritime-related
industries in general.
B. The "Youngie Knowledge" will be contained in the booklet entitled "Cadet Candidate Handbook"
issued on the first day of Orientation and on the ‘maritime.edu’ website.
10-400 Recognition Period
401 Following Orientation Graduation, cadet candidates will enter the Recognition period. This phase lasts approximately one month and concludes with the Fourth Class Recognition Ceremony.
402 Cadet candidates will have commenced their academic studies. The establishment of study hours and the creation of a proper academic atmosphere are essential. Professional training and orientation are limited to specific times. This should not lead, however, to poor performance, appearance, or conduct. The highest standard possible for each individual should always be met. This should be the objective of every cadet during their four years at the Academy.
403 The following evolutions will be established by cadet leadership during the Recognition period and last throughout the entire academic year:
A. Room and Personal Inspections
B. Cleaning Stations
C. Study Hours
404 Requirements for Recognition
- Memorize the Mission of the Academy
- Pass the “Youngie Knowledge” exam with an 80% or higher
- Complete the Title IX interactive program
- Intramural participation
501 Following the Fourth Class Recognition Ceremony, recognized freshmen will now be referred to as “Fourth Class cadets,” written as “4/C.” Fourth Class cadets are expected to adhere to all Rules of Conduct as outlined in 10-600. While they are now recognized as cadets of the Academy, Fourth Class cadets are still expected to embrace followership, learn from their superiors, and continue to pursue personal growth.
10-600 Rules of Conduct for Cadet Candidates and Fourth Class Cadets
601 The rules of conduct are established in order to standardize the environment of all cadet candidates to accomplish the necessary functions and to instill in cadets self-discipline, obedience, and respect for
authority. Cadet leadership is responsible for enforcing these rules. Cadet candidates and Fourth Class
cadets are expected to adhere to these rules at all times. Failure to comply may result in disciplinary action at the discretion of cadet leadership. Disciplinary action may include, but is not limited to, the Mast Report System, authorized corrective techniques, and authorized alternative corrective techniques as promulgated in 10-204.
602 Rules of Conduct
A. General Rules
The following rules apply to all cadet candidates and Fourth Class cadets and are not specific to
a location. Cadet candidates and Fourth Class cadets will:
- Greet all officers.
- Spout when reporting to persons senior to them.
- Give way to all officers and upperclassmen when situations dictate.
- Observe seniority at all times while at or away from the Academy (using facilities, boarding buses, planes, etc.).
- Be covered at all times and in the proper uniform when outside.
- Not be outside their immediate platoon area except:
- i. when authorized by Platoon Commander,
- ii. when reporting for duty,
- iii. when returning from the mess deck.
- Carry garrison cap tucked under your belt (right side of buckle).
- Be uncovered at all times while inside buildings, unless bearing arms or on Watch.
- Not wear any type of jewelry, except for religious medallions.
- Stand at parade rest when reading a bulletin board.
- Respect and avoid upper class territory, except when authorized official duty requires otherwise.
- Refrain from using loud voices in the mess hall.
- Carry with them at all times, except when in gym gear, “YOUNGIE GEAR” which consists of the following:i
- . Flashlight
- ii. Jackknife (blade not to exceed 3.5”
- iii. Pen and paper
- iv. Cadet Candidate Handbook, known as “Chafing Gear”
- Be known as: “MISTER,” “MISS,” “YOUNGIE,” “YOUNG MAN,” “YOUNG WOMAN.”
- Address male upper class (1st class) and Staff Officers as “SIR”, and female upper class cadets and staff officers as “MA’AM.”
- Stand at attention and sound , SIR/ MA’AM,” off clearly, saying “4/C Cadet whenever addressing or being addressed by an upperclassman or staff officer. This also applies whenever an upperclassman or staff officer enters a fourth class cadet’s room or when a fourth class cadet enters the room or office of an upperclassman or staff officer.
- Not talk while in section or company formation unless addressed by a cadet officer or staff officer.
- Remain in formation and will not be dismissed until upperclassmen have cleared the area.
- Give way to all upperclassmen except in the ship’s store or in the barbershop.
- Have all buttons buttoned on all uniforms at all times except when in their rooms.
- Answer telephones in the following manner: “Massachusetts Maritime Academy, Cadet speaking, May I help you?” If the cadet wanted on the telephone cannot be reached, it is the responsibility of the Fourth Class Cadet answering the telephone to take and to deliver the message.
- Be required, upon request, to offer their assistance in matters concerning the preparation and clean-up of Academy functions, such as dances, tours, sports games, etc.
- Will report five (5) minutes prior to all scheduled formations.
- Will bid good morning, afternoon, or evening to all staff officers, cadet officers, and first and second class cadets at all times.
- Will recite the “Young Man’s/Woman’s Function” on request by a cadet officer, First Class Cadet, or Second Class Cadet.
- Refrain from using the 00 Deck passageways in the dormitory and use outdoor walkways only.
- Only use the rear entrance to the Harrington Building when entering or exiting and not walk between the Harrington and Bresnahan buildings.
- Not roam the passageways after taps.
- Not sit on anything other than a chair.
- Not walk on grass except when in a marching unit.
Reporting to a person senior in rank is a military duty. Cadet candidates and Fourth Class cadets
will report in a military manner with no show of emotion in their voice. The following
- When reporting to any cadet room, say “4/C SMITH requesting permission to come aboard Sir/Ma’am.”
- Always ask “Permission to shove off, Sir/Ma’am” unless told to do so.
C. Addressing Others
- Sound off when addressing upperclassmen whether greeting them, reporting, or answering a question.
- Greet officers and civilians in a proper and courteous military manner without shouting.
- Do not use profanity, slang, or abbreviations when in the presence of or conversing with officers or upperclassmen.
- Use only the following responses to an upperclassman: “Yes, Sir/Ma’am,” “No, Sir/Ma’am” and “No excuse, Sir/Ma’am.” In an extraordinary circumstance, the Fourth Class Cadet may say “Sir/Ma’am, permission to make a statement, Sir/Ma’am.”
D. Academic Buildings
Cadet candidates and Fourth class Cadets will do the following:
- Maintain proper military bearing and good posture
- Make way for all officers, upperclassmen, and instructors.
- Follow the prescribed procedures for marching between buildings.
In the cadet dormitories and its annexes, cadet candidates and Fourth Class cadets will do the
- Keep room doors open at all times except after taps, during liberty hours, or when changing uniforms.
- Be at attention at all times except when in the head, Fantail, fourth class rooms, Academy store, barbershop, and mess hall.
- When using ladderwells, ascend and descend one step at a time using the ladderwell designated for 4/C use. Keep to the outside of all ladderwells.
- Make way for all officers and upper-class cadets.
- Keep their rooms in inspection condition at all times.
- Be in the uniform of the day except when directed otherwise.
- Come to attention when their room is entered by an officer or upperclassman. The first cadet to see the officer or upperclassman enter will sound off, “Attention on Deck.”
- Avoid tobacco products of any kind (to include e-cigarettes) at all times while in uniform.
- Lock the door, close the windows, and shut off all lights when vacating their room.
- May use the recreation rooms when it does not interfere with Regimental or academic obligations.
603 Additional Rules of Conduct for Cadet Candidates
A. The following rules will end at Recognition:
- Cadet Candidates shall be referred to as “Cadet Candidates,” written as “C/C.”
- Cadet Candidates shall refer to themselves in the third person as “This Cadet Candidate.”
- Cadet Candidates shall use “MA’AM” or “SIR” at the beginning and at the end of their statement or questions when speaking to an upperclassman or staff officer.
- Cadet Candidates shall jog to and from any buildings on the campus
- Cadet Candidates shall not wear the Massachusetts Maritime Academy pins on the lapel of their Dress Blue uniform until the recognition ceremony.
- Cadet Candidates shall walk six inches from the starboard side of all walkways and corridors, except in academic buildings where they shall walk normally, giving way to staff officers, cadet officers, and upperclassmen.
- Cadet Candidates shall flank all corners by executing a left or right flanking movement. This requirement and requirement #2 above are not in effect when escorting guests.
604 Community Service Requirements
A. Fourth Class Cadets shall be required to complete 10 hours of community service through an
Academy approved event before the Change of Command, or advancing to 3/C.
B. All community service must be approved by the Regimental Community Service Operations
Officer. Any cadet requesting to complete hours done outside of Academy sponsored events must
be cleared by the Company Officer designated to community service coordination, the Regimental
Community Service Operations Officer, or the assistant to the Regimental Community Service
Operations Officer not less than 48 hours in advance of the event in order for the hours to be
counted. (A partial list of approved Community Service opportunities is available on the
C. All community service shall be accurately logged on a Community Service Completion Form and
submitted to the designated Volunteer Coordinator Assistant (VCA) for their particular
D. Disciplinary action will be taken for all those who do not complete the required community
Community Service Completion Form
Name:______________ Company: Room #:________________
Class: Phone #:__________________
Community Service Location:________________
Community Service Task:___________________
□ Outside Community Service (found and completed on your own)
□ Through MMA (advertised by MMA)
PLEASE BE ADVISED CADETS AT THE MASSACHUSETTS MARITIME ACADEMY ARE SUBJECT TO AN HONOR BOARD AS OUTLINED IN THE REGIMENTAL MANUAL APPENDIX A (AMENDED 1 SEPTEMBER 2008) IF THEY DELIBERATELY DECEIVE ANOTHER BY MAKING ANY FALSE STATEMENTS.
Volunteer Signature____________ Date_____________
Supervisor Signature_____________ Date_________
THANK YOU FOR YOUR SERVICE!
Figure 10-1: Community Service Completion Form
APPLICATION FOR RECOGNITION AS A FOURTH CLASS CADET MASSACHUSETTS MARITIME ACADEMY
Name Student ID #____________
1. I have read, understand, and will abide by the terms of the Honor Code: “Massachusetts
Maritime Academy cadets and students will not lie, cheat, or steal nor do they tolerate these
acts from others”.
2. I will comply with the standards of behavior outlined in the Cadet Regimental Manual and I am aware that the regulations govern my conduct both on and off campus.
I am aware of the Academy policy of applying Regimental regulations to even minor infringements of:
● Assault, to include assault and battery
● Sexual misconduct
● Unauthorized possession, use, sale, or transfer of marijuana, narcotics, or other controlled substances
● Unauthorized sale or transfer of alcohol to persons under the legal drinking age
● Sexual, racial, or ethnic harassment
● Arraignment for a felony or misdemeanor by federal, state, or local authorities
I have had no felony or misdemeanor charges, arrests or convictions (civil or criminal) during the twelve months leading up to my enrollment as a cadet at the Massachusetts Maritime Academy.
(Note: if you are unable to answer all the above statements in the affirmative, note details on reverse.)
I recognize that honor, loyalty to superiors, and adherence to the traditions of the Massachusetts Maritime Academy are fundamental characteristics and attributes of a successful merchant marine officer and career professional.
I will always strive to conduct myself in a manner reflecting the highest standards of honesty, integrity, and maturity.
I acknowledge by my signature that the aforementioned information is true and accurate and this statement represents my application for admission to the Regiment of Cadets at the Massachusetts Maritime Academy.
Signature ___________ Date___________
Witness Signature____________ Date____________
Printed witness name_____________
Chapter 11: Cadet Services
101 The Academy provides services to cadets to support the best learning climate possible under a military discipline and to guide the cadet toward optimum personal development.
11-200 The Commandant of Cadets’ Staff
201 The Commandant of Cadets’ Staff consists of the Commandant, Deputy Commandant, Discipline Officer, Title IX coordinator, and seven Company Officers. This Staff is responsible for teaching leadership,
enforcing the rules and regulations of the Academy and overseeing the overall daily activities of the cadets. Additionally, because all Company Officers are counselors, they assist cadets with the problems they may encounter on and off campus, sometimes by referral to appropriate offices on campus or to professionals within the community.
301 Residency in an Academy dormitory is required of all Regimental students. There are seven dormitories, each housing a Company of cadets. In addition this is just off campus housing for First Class Cadets.
302 Each dormitory and off campus housing is supervised by a Commandant’s Staff member or Company
Officer with the assistance of the cadet officer staff. All questions concerning residence should be directed
to the company staff or the Commandant’s Office. Further information on residency policies can be found
in Chapter 6 of this manual.
401 Insurance for personal belongings: Cadets are encouraged to carry insurance covering the loss or theft of money or property while residing in a residence hall. Cadets should check with their parents to determine whether their parent’s Homeowner’s Policy will cover the cadet while at the Academy. If not, riders may be attached to an existing policy. The Academy is not responsible for loss or theft of money or personal property.
402 Health Insurance: Within the Commonwealth of Massachusetts, all students enrolled in institutions of
higher education are required to participate in a health insurance program. The Commonwealth sponsors
an appropriate plan for those who are not covered under an approved plan. If a student is currently enrolled in an approved private group or group insurance plan, the plan should be reviewed to ensure proper coverage.
11-500 The Student Health and Wellness Center
501 The Student Health and Wellness Center is open weekdays from 0800-1630 and is located on the 00 decks of Fourth (Health Center) and Third (Wellness/Counseling Center) Companies. The center offers a variety of medical services to the cadets, including urgent care, preventive medicine and general medicine. Physical examinations and immunizations are offered for a fee. When laboratory work and medical referrals are necessary, cadets will be responsible for payment through their health insurance.
502 If a cadet awakens feeling ill, they should report to the Academy Staff Duty Officer (ASDO)
immediately, either in person or by phone (emails are not accepted). The ASDO can then give the cadet
permission to miss Morning Formation with instructions to report to the Student Health and Wellness
Center promptly at 0800 for medical care.
503 If recommendations for follow up are made by the medical staff, it is the responsibility of the cadet to
follow through in a timely manner. In the event of a referral to an off-campus provider, cadets are requested to bring all medical documentation to the Student Health and Wellness Center to insure continuity of care.
11-600 Student Counseling Center
601 The Student Health and Wellness Counseling Office is open weekdays from 0800-1600 (additional hours may be possible by appointment) and is located on the 00 deck in Third Company. The office offers mental health counseling evaluations and consultation. When referrals to area providers and/or agencies are necessary, cadets will be responsible for payment through their health insurance. For more information, or to make an appointment, please stop by the office, call 508-830-5000 ext. 1480, or email
602 Education, prevention and advocacy are important components of counseling services. These programs include:
A. Screenings for depression, alcohol use, domestic violence and eating disorders
B. QPR suicide prevention training
C. Stress management workshops
603 Professional standards of confidentiality are followed by all staff. Information cannot be disclosed to
anyone without a signed release of information by the cadet except in the instances of potential harm to self or others.
604 In the event that any situation is a life-threatening emergency, students are directed to get to the nearest emergency facility or dial 911.
11-700 Disability Services
701 Massachusetts Maritime Academy is committed to providing reasonable accommodations for students with documented disabilities. Students may walk in or set up a specific appointment with the Director of Disability Compliance. General information is available at the following link:
702 Massachusetts Maritime Academy is committed to providing a learning, working and living environment that values and respects the individual differences of students, employees and other members of the college community. It is the goal of the AA/EEO office to help create an inclusive and welcoming campus environment that values the dignity of each person. To that end, the AA/EEO office works collaboratively with all departments, including the student-run Multi-Cultural Club. Anti-discrimination training and information is provided each year on campus. For advice and conflict resolution for any MMA individual who feels they is a victim of discrimination, please contact the AA/EEO office, located on the 1st floor of the Harrington Building.
11-800 Financial Aid
801 Federal, state and institutional financial aid is awarded to students after completion of an annual Free
Application for Federal Student Aid (FAFSA) and an MMA Financial Aid Application. Complete applications must be submitted by 1 May to be considered for any form of grant aid.
802 Need-based assistance is proportionately determined by the student’s cost of attendance less their
expected family contribution and resources.
803 Students must maintain satisfactory academic progress (SAP) to retain financial aid eligibility. SAP
standards are reviewed at the conclusion of the spring semester and upon re-entry to the Academy after a
leave of absence. Students who do not meet the minimum standards are not eligible to receive Title IV or
state aid. Students declined aid will be offered the opportunity to appeal their SAP status.
804 Freshmen scholarships are awarded by the Admissions Office based upon academic merit and college entry examinations; all incoming cadets are considered for these awards and do not require applications. Upper class scholarships are awarded annually by the MMA Scholarship Committee under the direction of the Dean of Advancement. An online application is published during the spring semester and is a prerequisite for consideration.
805 Federal work study is awarded to students with high need and is contingent on funding. Students awarded work may select campus employment or community service by reporting to the financial aid office and completing a contract.
806 Veterans education benefits are processed through the Financial Aid Office. Annual academic enrollment will be submitted to the Veteran’s Administration each August for students registered for the fall semester; otherwise students must contact the Financial Aid Office and request certification once registered.
901 The Scholarship Committee meets annually during the spring semester to accept and review applications for presidential scholarships. A specific listing of scholarship information can be obtained from the Scholarship Committee or online. Application is open to all.
11-1000 Career and Professional Services
1001 Career and Professional Services are available for all cadets. The Career and Professional Services
Department offers a variety of services. The office is located on the first floor of Kurtz Hall; hours of
operation are Monday – Friday 0800-1700.
1002 The following is a representative list of the services available: career counseling, career services
presentations to student forums, administration of the cooperative education programs, commercial
shipping programs, resume writing workshops and individual assistance, cover letter workshops and career fairs, employer presentations on campus, job placement assistance to graduating seniors and summer employment opportunities.
1003 The Career and Professional Services Office also works with cadets in licensed programs regarding all licensing procedures. The students' records in the areas of the required competencies are tracked and
maintained to ensure that the license candidate can qualify to test for their third assistant engineer
(engineering officer) or third mate (deck officer) exam administered by the USCG first class year in order
to obtain their license as a merchant marine officer.
11-1100 Information Commons (Library)
1101 The Information Commons, located at the heart of the campus. Hours are posted at: maritime.edu/library/hours. The cadet dress code in the Information Commons is the uniform of the day
(or MMA travel suit or MMA PT gear which may be worn to the ARC and Information Commons between
1900-2200). Civilian clothing is not permitted in the IC.
1102 Services and resources found at the Information Commons 24/7/365 include network printers, wireless access for laptops, computer and CAD labs, 24/7/365 access to licensed databases and electronic resources on or off campus, quiet study and group study areas, large tables to spread out charts and large group projects, access to print and online e-journals, e-books and online reference materials to do homework, a museum , nautical art, artifacts, ship models and the historical archive of the Academy and friendly staff to help students borrow books, get inter-library loans, answer research questions and more.
1103 At the Information Commons (3rd floor) students can get help with mathematics and science at the Learning Resource Center (LRC) or help with writing projects at the Writing Resource Center (WRC). For more information visit: maritime.edu/department/arc
1201 The cadet mailroom is located on the 00 deck of Second Company. Window Service is available 1200-
1400 and after 1545, Monday through Friday; the mailroom is closed weekends and holidays.
1202 Mail should be addressed to:
Cadet (first name, last name)
101 Academy Drive
Buzzards Bay, MA 02532-3405
1203 Please advise all correspondents of your proper address. Upon leaving the school temporarily, please advise the mail clerk that you are leaving and of your intention to return to the Academy. Upon leaving the academy permanently, please remember to forward your mail and have an accurate current address on file with the Academy.
1204 Packages are issued only during the scheduled hours above. For scheduling conflicts please call the mail clerk at 508-830-5084.
1205 There is a box outside the mailroom door for outgoing mail. The mailroom clerk is available for the
purchase of postage stamps or to check the weight of letters to assure that adequate postage is affixed.
11-1300 Academy Bookstore/Clothing Store
1301 The Academy Store, operated by Follett Higher Education Group, is located on the main floor of Kurz Hall.
1302 The Academy Store is open daily to provide cadets with a wide variety of items, including: books, foods, uniforms, clothes, etc. The Academy Store is open for the Homecoming football game, Sea Term departure and Admissions Open House and is the exclusive carrier of MMA memorabilia.
11-1400 Food Service
1401 All cadets must take meals in the Academy Dining Hall. No food or eating utensils are allowed outside the dining area. The filling of personal containers is prohibited. The complete Uniform of the Day is required for all cadets in the Dining Hall. A Cadet Food Committee has been established to make recommendations to the food service company.
1402 The Razor’s Edge, located adjacent to the Fantail, offers a quick alternative to the Academy Dining Hall. MMA PT gear or Buc gear is authorized within the Razor’s Edge. Civilian clothes are not authorized.
11-1500 Religious Life
1501 The churches within the Buzzards Bay and Wareham communities welcome all cadets.
11-1600 Cadet Extracurricular Activities
1601 Extracurricular activities are an integral part of the educational process. They foster self-development, team cooperation and spirit. They extend classroom experiences into relevant programs, which will improve leadership ability, enhance academic achievement and develop social skills.
1602 The Clean Harbors Athletic Center is open for student use from 0800-2030 Monday through Thursday and 0800-1800 on Friday during the fall and spring semesters. The facility is open from 1200-1700 on
weekends when not in use for varsity team practice or competition, scheduled intramural activities or
official MMA club activities. This schedule applies as well to Clean Harbors Stadium and the adjacent
practice field. Student groups wishing to schedule exclusive use of any indoor or outdoor athletic facility
should request permission from the Athletic Staff Assistant. The Fitness Center features complete Olympic
weight training and state-of-the-art aerobic equipment, and the schedule varies somewhat to accommodate scheduled intercollegiate contests. Pool hours are posted each semester and are subject to availability of certified lifeguards.
1603 Organized intramural sports are offered each semester. Students should contact their Company Intramural Officer (IMO) regarding sports offered and schedules. Intramural sports offered include, but are not limited to, basketball, volleyball, water polo, indoor soccer, flag football and softball.
1604 Massachusetts Maritime Academy athletics has developed a solid reputation within the following leagues: Pilgrim Lacrosse League (Men’s Lacrosse), New England Intercollegiate Sailing Association (Men’s and Women’s Sailing), New England Football Conference and New England Intercollegiate Rowing
Association (Men’s and Women’s Crew).
1605 The Academy competes as a member of the Massachusetts State College Athletic Conference in the following varsity sports:
- Cross Country
- Soccer Outdoor Track
Further information about Intercollegiate Athletics may be obtained from the Department of Physical
Training and Athletics located on the second deck of The Clean Harbor Athletic Center.
1606 Student Activities
Student activities are organized by the Student Government Association, a student organization of elected
and appointed cadets that plan and sponsor the majority of the out-of-class activities on the MMA campus.
The SGA Social Chairman, in conjunction with the Social Chairman of each class is responsible for
creating a student activity Calendar of Events and they work with the Communications Committee to
publicize the events. The purpose of these activities is to provide social, recreational and educational
activities for the cadets. The Student Government Association’s main responsibilities are as follows:
A. Scheduling entertainment and events
B. Organizing outdoor & outdoor oriented activities
C. Hosting dances and concerts
D. Showing movies
E. Supporting student clubs and organizations
1607 Game Rooms and Recreational Areas: Student Government funds are used to purchase and update various indoor and outdoor recreational equipment...
1608 The Academy maintains a Band, Honor Guard and Drill Teams, who typically reside in 7th Company,
which perform at ceremonial functions throughout the year.
11-1700 Selective Service and Military Affairs
1701 Any information concerning Veterans Educational Benefits can be obtained from the Financial Aid Office.
11-1800 Office of Intercultural Engagement
1801 The Office of Intercultural Engagement aims to provide students with opportunities to support and embrace the intersections of culture and identity to create a community that is inclusive to all populations at the Academy.
A. Promoting cultural awareness on campus - Offering ongoing training and educational opportunities
related to diversity and inclusion for the campus community.
B. Supporting intercultural clubs and organizations – Showcasing our community’s unique cultures
and reinforcing diversity as a crucial component of the Academy’s experience.
C. Consultation - Working with individuals and departments to develop strategies for infusing
diversity and inclusion into their practices.
1802 S.A.L.T. Program ( Supporting Approaches to Learning Together)
A. S.A.L.T. Program provides comprehensive support services to assist students in graduating
successfully. The program is designed to serve first-generational, pell-eligible students or students
with learning differences to explore and engage their educational and personal goals within a
learning community by offering academic coaching and mentoring.
1803 Safe Harbor
A. We recognize that there are unique concerns that members of the lesbian, gay, bisexual,
transgender, and questioning (LGBTQI+A) communities face in their lives and on campus. We are
committed to creating a safe environment that promotes respect and dignity for all members of the
university community. Safe Harbor is a program where faculty and staff can voluntarily participate
in training to become more knowledgeable about these issues. If you are seeking a trained Academy
staff member who is especially sensitive to these issues and has designated their office or
workspace a Safe Harbor, look for the Safe Harbor logo (an anchor with a rainbow circling it) on
1804 International Cadet Support Services
A. Dedicated to providing international students and scholars with comprehensive advisory and
support services and ensuring a smooth transition to the United States and successful experience at
- a. Provides advising on visa (F-1 and J-1) requirements, rules, and regulations and related processes.
- b. Supports intercultural programming and events to highlight the Global & Diversity learning model.
B. Monitors and supports international cadets’ (F-1 and J-1) arrival, employment, and academic and
social adjustment at Massachusetts Maritime Academy.
- a. All F-1 and J-1 cadets must report to the Office of Intercultural Engagement as instructed each semester.
1805 Education Abroad Coordination and Support
A. The Office of Intercultural Engagement supports cadets’ international/global learning experiences
in the following ways:
- a. Administrative support of Experiential Learning, International Co-Op, and semester exchange trips.
- b. Coordination of the annual Shanghai Maritime University exchange.
- c. Coordination of pre-travel documents such as, Program Participation form, assports, or any other requirements that will be needed to travel.
- d. Coordination of comprehensive international health and insurance policies for all travelers including those embarking on Commercial Shipping, Sea Term, and the aforementioned abroad experiences.
- e. Pre-departure meetings for all travelers to discuss cadet expectations, health, safety, and other important items in preparation for travel.
1806 The Office of Intercultural Engagement is located in the Commandant’s Office and on the 00 Deck in First Company.
Chapter 12: Education Records Policies and Procedures
101 For the Purposes of this policy, Massachusetts Maritime Academy has adopted the following definitions of
A. Student - any person who attends or has attended Massachusetts Maritime Academy. Attendance
commences on the first day of academic classes each term.
B. Educational records - any record (hand written, in print, on tape, film, electronic, or other medium)
maintained by Massachusetts Maritime Academy or an agent of the Academy that is directly
related to the student, except:
- A personal record kept by a staff member if it is kept in the sole possession of the maker of the record and is not accessible or revealed to any other person except a temporary substitute for the maker of the record.
- An employment record of an individual whose employment is not contingent on the fact that they are a student, provided the record is used only in relation to the individual's employment.
- Records maintained by the Massachusetts Maritime Academy's Campus Police if the record is maintained solely for law enforcement purposes and is revealed only to law enforcement agencies of the same jurisdiction.
- Records maintained by Health Services if the records are used only for treatment of a student and made available only to those persons providing the treatment.
- Alumni records which contain information about a student after they are no longer in attendance at the Massachusetts Maritime Academy and which do not relate to the person as a student.
12-200 Annual Notification
201 Section 99.7 of FERPA (Family Educational Rights and Privacy Act), a school must annually notify
students in attendance of their rights under FERPA. The annual notification must include information
regarding a student's right to inspect and review their education records, the right to seek to amend the
records, the right to consent to disclosure of personally identifiable information from the records (except in certain circumstances), and the right to file a complaint with the Family Policy Compliance Office
regarding an alleged failure by a school to comply with FERPA. The school must also inform students of
its definitions of the terms "school official" and "legitimate educational interest."
FERPA does not require a school to notify students individually of their rights under FERPA. Rather, the
school may provide the annual notification by any means likely to inform students of their rights.
Massachusetts Maritime FERPA information can be found in the Regimental Manual, Appendix “O”, as
well as on the school website at: www.maritime.edu/ferpa .
12-300 Procedure to Inspect Educational Records
301 Students may inspect and review their education records upon request to the appropriate record custodian.
302 Students should submit to the record custodian a written request that identifies as precisely as possible the record or records they wishes to inspect.
303 The record custodian will make necessary arrangements for access as promptly as possible and notify the student of the time and place where the records may be inspected. Access must be given within 45 days of receipt of the request.
304 When a record contains information about more than one student, the student may inspect and review only the records that relate to the requestor.
12-400 Types, Locations, and Custodians of Educational Records
401 The following table identifies the types of records that Massachusetts Maritime Academy maintains, their locations and their custodians.
|RECORD TYPE CUSTODIAN||LOCATION|
|Academic Records Registrar||Registrar’s Office Harrington Bldg.|
Admissions Records Director of Admissions
Excluding application & Academic record
|Admissions Records Registrar||Registrar’s Office|
|Disciplinary Records Commandant||
Dorm Complex – at main entrance
|Financial Aid/Billing Director of Financial Aid||
Student Financial Services
|Financial Records Comptroller||
2nd Fl - Harrington Hall
Dormitory Complex - 4th Co.
|Naval Commissioning Officer-in-Charge||
Dept. of Naval Science
2nd Fl - Kurz Hall
|Occasional Records Not included elsewhere||As deemed likely|
|Career & Professional Services||
Career & Professional Services Office
|Student Incentive Program||
Naval Science Department
(Navy SSO Midshipman Program) Kurz Hall Room 228
|USCG License and STCW Documentation||
Mariner Credentialing Office
STCW Coordinator 204B Harrington Hall
12-500 Right of the Academy to Refuse Access
501 Massachusetts Maritime Academy reserves the right to refuse to permit a student to inspect the following records:
A. The financial statement of the student's parents.
B. Letters and statements of recommendation for which the student has waived their rights of
access or which were placed in file before 1 January 1975.
C. Records connected with an application to attend Massachusetts Maritime Academy if that
application was denied.
D. Those records that are excluded from the FERPA definition of educational records.
12-600 Refusal to Provide Copies
601 Unless required by FERPA regulations, Massachusetts Maritime Academy reserves the right to deny
transcripts or copies of records in any of the following situations:
A. The student has an unpaid financial obligation to the Academy.
B. The student has unresolved disciplinary matters.
12-700 Fees for Copies of Records
701 The fee for copies will be $2.50 per page not to exceed $10.00 per requested record.
12-800 Disclosure of Educational Records
801 Massachusetts Maritime Academy will disclose information from a student's education records only with the written consent of the student, except:
A. To school officials who have a legitimate educational interest in the records. School official
- A person employed by the Academy in an administrative, supervisory, academic, or support staff position.
- A person elected to the Board of Trustees.
- A person employed by or under contract to the Academy to perform a special task, i.e attorneys or auditors.
B. To a school official who has a legitimate educational interest if the official and is:
- Performing a task that is specified in their job description or by a contract agreement.
- Performing a task related to the student's education.
- Performing a task related to the discipline of a student.
C. To a school official who is:
- Providing a service or benefit relating to the student or student's family, such as health care, counseling, job placement or financial aid.
D. To officials of another school, upon request, in which a student seeks or intends to enroll.
E. To certain officials of the U.S. Department of Education and state and local educational
authorities, in connection with certain state or federally supported education programs.
F. In connection with a student's request for or receipt of financial aid, as necessary to determine the
eligibility, amount, or conditions of the financial aid or to enforce the terms and conditions of the
G. If required by any state law requiring disclosure that was adopted before 19 November 1994.
H. To organizations conducting certain studies for, or on behalf of, the Academy.
I. To accrediting organizations to carry out their functions.
J. To parents of an eligible student who claim the student as a dependent for income tax purposes.
K. To comply with a judicial order or a lawfully issued subpoena. The Academy will first make a reasonable attempt to notify the student.
L. To appropriate parties in a health or safety emergency.
M. To the alleged victim of a crime of violence.
12-900 Record of Requests for Disclosure
901 Custodians of records will maintain a record of all requests for and/or disclosure of information from a
student's educational records. The record will indicate the name of the party making the request, any
additional parties to whom it may be subsequently disclosed, and the legitimate interest the party has in
requesting or obtaining the information. The record may be reviewed by the parents or eligible student.
The following disclosures need not be recorded:
A. To the student, to parents of dependent students, or to parties to whom the student requests
B. To properly designated Academy officials.
C. To any party with written consent. D. To any party seeking directory information only.
12-1000 Directory Information
1001 Massachusetts Maritime Academy designates the following items as directory information: student name, address (local and permanent), telephone number (local and permanent), date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, most recent previous school attended, photograph, and licenses and certificates earned. The Academy may disclose any directory information without prior written consent, unless notified in writing to the contrary during the add/drop period of each academic term. Directory information will be released only when the petitioner demonstrates a need for information. Commercial and fund-raising enterprises will not outweigh the student’s right to privacy.
12-1100 Correction of Academic Records
1101 Students have the right to request corrections to records that they believe are inaccurate, misleading or in violation of their privacy rights. The following procedure must be followed to initiate the review and/or correction of academic records:
A. A student must ask in writing that a record be amended. In doing so, the student should identify
the part of the record to be changed and specify items believed to be inaccurate, misleading, or in
violation of their privacy or other rights.
B. If the record is not amended, Massachusetts Maritime Academy will notify the student of the
decision and advise them of the right to a hearing to challenge the information believed to be
inaccurate, misleading, or in violation of the student's rights.
C. Upon request, the record custodian will arrange for a hearing and notify the student, reasonably in
advance, of the date, time, and place of the hearing.
D. The hearing will be conducted by a hearing officer who is a disinterested party; however, the
hearing officer may be an official of the Academy. The student will be afforded a full and fair
opportunity to present evidence relevant to the issues raised in the original request to amend the
student's education records. The student may be assisted by one or more individuals, including an
E. Massachusetts Maritime Academy will prepare a written decision based solely on the evidence
presented at the hearing. The decision will include a summary of the evidence presented and the
reasons for the decision.
F. If Massachusetts Maritime Academy decides that the information is not inaccurate, misleading, or
in violation of the student's right of privacy, it will notify the student that they has a right to
place in the record a statement commenting on the challenged information and/or a statement
setting forth reasons for disagreeing with the decision.
G. The statement will be maintained as part of the student's educational records as long as the
contested portion is maintained. If Massachusetts Maritime Academy discloses the contested
portion of the record, the statement must also be disclosed.
H. If Massachusetts Maritime Academy determines that the information is inaccurate, misleading, or
in violation of the student's right of privacy, it will amend the record and notify the student, in
writing, that the record has been amended.
12-1200 Policy Administration
1201 The Registrar shall maintain this document and retain copies for reference by all parties. Copies shall also be available at the Information Commons.
1202 Comments and inquiries regarding this policy should be forwarded to the Registrar. Changes, other than those mandated by law or legal interpretation, shall be incorporated only at the beginning of each fiscal year.
1203 Inquiries may also be addressed to:
Family Policy Compliance Office United
States Department of Education 400
Maryland Ave., S.W.
Washington, DC 20202-4605
Phone: (202) 732-1807
APPENDIX A Reviewed
23 January 2021
Massachusetts Maritime Academy
The Honor Code can best be summed up in the phrase: Massachusetts Maritime Academy cadets and students do not lie, cheat, or steal nor do they tolerate these acts from others.
Objective of the Honor Code
The Honor Code of the Massachusetts Maritime Academy is designed to instill in each cadet and student those personal and professional standards of honor and integrity, which are expected of all licensed merchant marine officers, marine safety officers, and plant managers. The Honor Code belongs to our Regiment of Cadets and the Student Body. Its maintenance shall be the responsibility of each individual cadet and student.
Precepts of the Honor Code
The Honor Code, as practiced by the Cadets and the Students at the Massachusetts Maritime Academy, describes a spirit of fairness and trust, which prevails among the Cadets and Students. Those who attend the Academy live in an environment in which the individual believes and practices complete and total honesty and integrity. Honor, as practiced by the cadets and students, is a way of life.
The Honor Code is a set of ethical precepts to which every cadet and student must adhere. The cadets’ and students’ presence at the Academy automatically subjects them to the Honor Code and its high ethical standards. In essence, men and women who practice the concept:
1. Do not lie or give equivocal or evasive information to themselves or others.
2. Will not cheat themselves or others.
3. Will not deceive themselves or others.
4. Will not steal.
Failure to report an observed or suspected honor violation would not, in and of itself, constitute an honor violation. The decision to report a suspected violation is left to the individual cadet’s conscience. The reporting cadet may take individual action to investigate a suspected violation further, to counsel the suspected offender or report the violation to the Cadet Honor Committee.
All cadets and students are expected to adhere to the letter and spirit of the Honor Code at all times, whether on Academy grounds, while on liberty or on leave.
The Honor System is the application of the Academy’s Honor Code by the Regiment of Cadets and the Student Body.
The method of administering and applying the precepts of the Honor Code falls to each individual cadet, student and the Honor Committee. Under the Honor System, the fairness and truthfulness of a cadet/student is never in question.
A cadet’s or student’s signature or initials, like their word, is their bond and vouches for the accuracy of verbal and written statements.
The Honor System is exclusively administered by cadets.. Although honorable conduct cannot be codified, lying, cheating and stealing are clear examples of breaches of the Honor System. Cadets who violate the Honor Code are placed before the Honor Committee. The Honor Committee will review the facts, interview individuals as it may deem appropriate and make a judgment. The case will then be forwarded to the President of the Massachusetts Maritime Academy for disposition.
A cadet with knowledge of a possible honor violation should confront the person suspected and ask for an explanation of the incident. If this violation convinces the inquiring student that no Honor Code issue exists, then the student may (1) counsel the student and the matter will be closed, or (2) bring the alleged offense to the attention of an Honor Committee member. A person not wishing to confront a cadet they suspect of an honor violation should bring the matter to the immediate attention of an Honor Committee member.
On receiving information that an Honor violation may have occurred, the Honor Committee is obligated to
investigate the charge. The following are the procedures for a hearing:
Organization of the Honor Committee
A. The Honor Committee will be co-chaired by the Regimental Executive Officer (RXO) and the Student
Government Association (SGA) President. The RXO is responsible for convening the board and
overseeing the details of the investigation
B. Each fall semester of the academic year, the student body will elect one individual from each respective
class to sit as a voting member on the Honor Committee. The Regimental Executive Officer will run this
C. Each fall, there will be elections within each of the seven companies to pick one member of each
company to sit as a voting member on the Honor Committee. The company representative may be from
D. Upon the removal of a member, the RXO and SGA President reserve the right to appoint a proper
E. A quorum will be established when nine voting members are present at the hearing, including a cochair.
1. If an even number of members are present, the RXO will act as a non-voting contributor.
2. If an even number of members are present, and the RXO is not in attendance, the SGA President will act as a non-voting contributor.
F. No cadet or student convicted of an Honor Code offense is eligible to serve as a member of the Honor
G. A simple majority of votes is needed to approve a motion.
H. During sea term and towards the end of the fall and spring terms, convening the Honor Committee may
not be possible as most members are not present to convene a board in a timely manner. In this case, the
President and/or the Master of the Training Ship (during Sea Term) may direct that any violation(s) of
the Honor Code be adjudicated using the procedures outlined for a Class 1 Offense(s).
I. During the winter or summer terms, convening the Honor Committee may be impractical. If a violation
occurs during these terms, the Honor Committee shall convene once the spring/fall term commences.
Procedure for an Honor Committee Hearing
I. Procedure to be used in the preliminary investigation by the Honor Committee:
A. Any Honor Committee member receiving information indicating that an Honor violation may have
been committed shall report that fact to the co-chairs of the Honor Committee. The co-chairs will
assign a Company Commander to investigate the allegations. The accused cadet’s Company
Commander is not eligible to conduct the investigation. After investigating the charges, the
investigator will present a summary of the relevant facts to the co-chairs with their written
recommendation. The co-chairs shall use discretion in their questioning of the investigator.
B. If the co-chairs believe that sufficient evidence of an Honor System violation justifies a further
proceeding, the matter will be brought before the Honor Board Committee for hearing.
C. If there is sufficient evidence and if requested by the Office of the Commandant, the matter will be
brought before the Honor Board Committee for hearing.
D. The accused will be notified 72 hours in advance of the convening of the Honor Committee and will
be furnished a copy of the preliminary investigation and recommendations. The accused will sign a
statement attesting to receipt of said notice and shall, in writing, state if they wishes to make a
statement at that time. The accused will also be furnished a copy of their rights.
II. Rights of the Accused:
A. Charges against the accused will be served orally and in writing at least 72 hours prior to the
beginning of the hearing. In exceptional circumstances, an appeal for a reduction or an extension of
this period may be granted at the discretion of the co-chairs. If the Co-Chairs reach a split decision,
the vote will be placed before the entire assembly of the Honor Committee.
B. The accused has the right to remain silent. They need not make a statement during the proceeding.
C. The accused has the right to counsel by any cadet or student.
1. The counsel shall function as an advisor. Counsel is to furnish the accused with the guidance so as
to enable the accused to present their position truthfully, with clarity and with accuracy. Counsel
shall appear with the accused before the Honor Committee convenes to hear the charges and
counsel shall be granted permission to address such remarks as they desires to the Honor
Committee on behalf of the cadet/student.
2. All information, remarks and advice passing between the cadet/student and their counsel shall
be deemed privileged and confidential. A cadet/student accused of an honor violation which
subjects them to criminal liability should be aware that their communications with a counsel
as outlined above are not protected by the attorney/client privilege in a court of law.
D. The accused may summon witnesses bearing pertinent information and testifying in their own
behalf. It is the accused's responsibility to summon such witnesses and to have them available at the
beginning of the hearing.
E. The accused may be present in the room with no more than one counsel during the proceedings except
during deliberations. At the discretion of the Honor Committee co-chairs and with the consent of the
accused, a second advocate may be present for the purpose of observation. The advocates shall be
allowed to make a statement on behalf of the accused. The advocate does not have a right to question
witnesses brought in to testify. All questioning shall be restricted to matters deemed relevant by the
cochair, who shall regulate the nature of the questioning. The advocates may not assist the accused
during testimony by the accused. If a closing statement is to be made, it must be made by the accused.
F. A copy of all written evidence will be available to the Honor Committee to be used against the
accused during the hearing. Copies of this evidence must be presented to the accused when the
charges are initially served. New exhibits may be introduced during the hearing with the
permission of the accused.
G. The accused may ask for a recess to confer with counsel.
H. The accused may challenge the presence of any member of the Honor Committee due to personal
conflicts that are pertinent to the hearing in question if:
1. The Honor Committee member challenged was a participant in the events out of which the incident arose.
2. The Honor Committee member challenged is related to or has past association with the cadet/student charged or with the events giving rise to the incident, which association is of a kind that would prejudice their judgment to the degree that a fair hearing would be jeopardized.
3. Any challenges of Honor Committee members shall be brought to the attention of the co-chair in
writing within 48 hours of the hearing. The co-chair will dismiss Honor Committee members if
III. The Honor Board will make an Executive Decision to determine the outcome of the hearing. A copy of the Honor Board’s findings and recommendations shall be sent to the accused and to the President of the
Academy. These recommendations will be one of the following:
IV. To appeal a recommendation by the Honor Committee. The appeal must be forwarded to the President of the Academy and also to co-chairs of the Honor Committee within 48 hours.
V. Upon consideration of the Honor Board’s recommendation, the President shall have discretion either to
impose the recommendation or to impose a sanction either greater or lesser than the recommended sanction. If the President fails to accept the recommendation of the Honor Board, the President shall do so subject to the following:
A. In a case where exoneration has been recommended, the President may reinstate the original charge or
may institute some lesser charge. In either case, the charge shall be dealt with again in accordance
with the applicable provisions.
B. In a case where suspension has been recommended, the President may impose some lesser sanction
(including exoneration) or may impose the sanction of dismissal.
C. In a case where dismissal has been recommended, the President may impose some lesser sanction
VI. Whenever, upon the President’s review of the Honor Board’s recommendation, the President shall deem it advisable to impose a sanction greater than that recommended by the Board, the cadet in question first shall be given the opportunity to be heard by the President prior to the President making any final decision.
VII. Whenever the Honor Board shall have recommended suspension or dismissal, the President shall first give the cadet in question an opportunity to be heard prior to the President making any final decision in that regard.
XI. The decision of the President shall be final but subject to any statutory right of appeal and, subject to any state or federal statute which might prove a right of appeal. This right of appeal shall be described in the decision of the President.
Lying, Falsehood and Attempting to Deceive
Any statement which is presented as a true representation of the facts, knowing it to be false
Cadets and Students will be found guilty of violating the Honor Code by lying if they deliberately deceive another by making any false statement, "including any deliberately misleading or evasive statement or the concealment of any pertinent information, any deceit of or any attempt to deceive another person. This definition shall cover any direct form of communication oral and written, including the telling of partial truths and the vague or ambiguous use of information or language with the intent to deceive or mislead another.
Oral and Written Statements
A cadet's word is accepted as the truth, without challenge within the structure of the Regiment of Cadets.
Because of this basic precept of trust, a cadet's verbal and/or written statements are considered to be "a true representation of the facts”. False spoken and/or written statements made with an intent to deceive or mislead another person are violations of our Honor Code.
Log Entries and Reports
Whether verbal or written, log entries and reports are official statements and must be given in the most complete and accurate form. Cadets and students are personally responsible to ensure the accuracy of a report log entry, before and/or after it is given. Reports shall include any entry in any log or official document, as well as musters. If a report is found to be false, or if there is any question as to its accuracy, the reporting cadet is obligated by their Honor to correct the discrepancy as soon as humanly possible. A failure to correct a false statement shall be a violation of the Academy's Honor Code.
Sign-Out Log Book
A cadet's signature in the Commandant’s/Cadet information Center's (CIC) Sign-Out Log Book indicates that the cadet is both authorized the privilege and taking the privilege of liberty. The "time out" and "time in" are, by definition, the exact times the absence actually begins or ends (i.e., the time at which the cadet is writing in the sign-out log book) rather than the time the absence is authorized to begin or end.
Cadet candidates and fourth class cadets are often asked a series of questions in rapid succession that require immediate responses. The answer to these questions are called “pop-offs," and unfortunately, are sometimes made without any thought as to their accuracy. Cadet candidates and fourth class cadets should correct the inaccurate statement given as a "pop-off" answer at the earliest opportunity, as to avoid any misconceptions as to the integrity and truthfulness of the cadet. Any failure to correct a “pop-off" answer, which the cadet knows is false, shall be considered an Honor violation of lying and attempting to deceive. Any honest mistake should be corrected immediately.
Cadets and students violate the Honor Code by cheating if they fraudulently act out of self-interest, or assist another to do so, with the intent to gain or to give an unfair advantage. Cheating includes plagiarism, misrepresentation and unauthorized notes.
The basic principles governing a cadet’s preparation and submission of academic work are that it represents the cadet’s personal effort and that any assistance or material received from others has been fully documented. A cadet’s/student’s submission or presentation of an academic assignment, WHETHER GRADED OR NOT, indicates that the student has met the obligation to identify clearly and unambiguously all sources and all assistance used, as well as the extent of that usage. Regardless of documentation, the act of submitting or presenting academic work necessarily means the student has adhered to any working restrictions imposed on that assignment.
Discussion of Assignments
Cadets and students are authorized and encouraged to discuss course material both in preparation for and following class. This unrestricted discussion and use of reference materials is subject to the requirement that cadets and students document any references and discussion used and indicate the degree of such usage.
Assistance from Others
Cadets and students are also encouraged to obtain assistance from others (proofreading, editing, etc.) in the preparation of academic assignments. Cadets and students should remember that they should not lean too heavily on the contributions from others because the assignment must reflect a degree of original thought from the student submitting the work. This unrestricted assistance must be properly documented in accordance with department standards (i.e. endnotes). The burden lies on the cadet/student to ensure the instructor clearly understands the degree of assistance from others.
Documentation of Sources
Cadets/students must clearly indicate any proportions of their work which are not solely their own. Specifically, they must clearly and completely document all sources of information. To do this, one uses footnotes, endnotes and parenthetical documentation. Particular attention and care must be given to properly documenting any paraphrases that express the idea or concept of the original source in a cadet’s/student’s own words. Failure to properly give credit for another’s idea when paraphrasing or extracting quotations without indicating that they are another’s words are both plagiarism.
Any material submitted as an academic assignment must be prepared by the student’s own hand; that is, cadets and students must do their own writing, typing, keyboarding, word processing, sketching and their own corrections after proofreading. Departments may grant exceptions on certain assignments or because of individual situations (e.g., a broken hand resulting in an inability to write legibly).
The policy on multiple submissions is that no paper submitted to satisfy a requirement in one course may be submitted to satisfy a requirement in another course. This prohibition includes papers written prior to the student’s entrance into the Massachusetts Maritime Academy. Any cadet or student who incorporates portions of a paper written for one course into a paper for another course must give a footnote and bibliographic credit for the material taken from the first.
Submission of Academic Work
The act of submission or presentation of academic work by a student necessarily means that a student has adhered to any working restrictions imposed on that assignment. The cadet/student who violates these academic restrictions may be deceiving the instructor as well as gaining unfair advantage. Questions concerning the proper academic procedures for an assignment should be directed to the instructor. The instructor will assume that anything the student submits is their work, unless otherwise stated through documentation.
On many occasions, a time limit is placed upon the completion of graded work. Cadets and students may not exceed the designed time limits, since to do so would give a false impression of the amount of work that can be done within a given time and could result in the offending student gaining an unfair advantage. If a cadet or student inadvertently takes more time than prescribed, they should bring this to the attention of the instructor before they submits the assignment. Cadets and students must immediately stop work and put their pencils down at the command “cease work.” If work must be done after cease work (name on paper, numbering pages) ask your instructor. Do not chance misinterpretation of your actions.
A cadet or student is frequently required to complete graded requirements under conditions in which it is possible to observe another student’s work. Cadets and students must be aware that observing another student’s work, even only to confirm that their work is correct, is improper and may constitute an honor violation. Unintentional observation of another cadet’s work, in a graded situation, must be brought to the immediate attention of the instructor.
The Information Commons
The Information Commons is available for use by both cadets and students, but one should not abuse the materials in this facility. The wrongful removal of pages from journals or solutions books, or the deliberate misfiling of references within the library, even if there is an intent to return them at some future date, are unethical acts. Furthermore, to the extent that these acts deprive other students of the opportunity to gain access to needed material for research or study, these acts provide an unfair advantage and could be construed as cheating and/or stealing.
Cadets/students violate the Honor Code if they unlawfully possess items which belong to another without
authorization from or permission of the owner. This deprivation of property may be either temporary or permanent.
An unalterable aspect of cadet life is the close living conditions in a dormitory environment. A foundation of trust and friendliness within the Regiment and the student body, fostered by the Honor Code and Committee, supports the basis by which cadets and students can live without fear of theft. Unfortunately, irresponsibility and the lack of respect for property results in abuses of trust. Abuses occur when a cadet or student takes another’s property without permission and fails to return it in a manner and condition satisfactory to the owner. Such abuses are not in keeping with the standards of the Regiment and student body. A cadet or student will have the owner’s explicit permission prior to borrowing an item. Abuses of borrowing will be resolved in the Honor Committee and can be investigated, in cases of failure to return the item, as an allegation of stealing.
Though not necessarily an honor violation, improper borrowing is a serious breach of consideration and respect - an unethical act. The presence of trust in the dormitories and classroom brings freedom but not a license to appropriate.
Borrowing carries with it the responsibility of ensuring that the item is returned quickly and in the same condition as when it was borrowed. Commonly, notes indicating who borrowed the item at what time are left to the owner as a courtesy. However, notes are never a substitute for receiving prior permission.
APPENDIX B Reviewed
23 January 2021
Massachusetts Maritime Academy
Student Alcoholic Beverage Policy
The following information constitutes the Alcoholic Beverage Policy for all students at the Massachusetts Maritime Academy. This policy is in conformance with the Laws of the Commonwealth of Massachusetts concerning alcoholic beverages.
- Students must be 21 years of age or older to purchase, transport, serve or consume alcoholic beverages.
- Students may not purchase or procure alcoholic beverages for individuals who are not 21 years of age.
- Students who are not of legal drinking age may not purchase, transport, personally carry, store, or consume alcoholic beverages, or be present in the area where alcoholic beverages are being served.
- Only a valid driver's license, passport, or an official Massachusetts Registry of Motor Vehicles drinking age identification card is acceptable proof of age.
- Misrepresentation of identification for the purpose of obtaining access to the area where alcoholic beverages are being sold is prohibited and considered an honor violation punishable in accordance with the Regulations and Standards for cadets and students.
- Consumption of alcoholic beverages in any public ways, parks, playgrounds, or private land without consent of the owner is expressly prohibited in the Commonwealth of Massachusetts.
- Alcoholic beverages are NOT authorized on the Academy property, to include: campus grounds (including the beach), dormitories, vehicles, training ships and Academy buildings.
- Alcoholic beverages may be present on campus only under authorized and licensed conditions.
- To the extent authorized by law, alcoholic beverages may be offered to persons who are 21 years of age or older for consumption on a social or gratuitous basis. Alcoholic beverages may not be offered either gratuitously or otherwise to individuals who are under age 21.
- Alcoholic beverages and promotional materials may not be provided as prizes or awards to individuals or campus organizations.
- Alcoholic beverage advertising is not permitted on campus or in institution media, including that which promotes events or advertises products.
GUIDELINES FOR GROUP EVENTS
- The function must be available only to members of the Regiment of Cadets, other matriculated students and their invited guests.
- Safeguards must be taken to ensure an orderly function to protect the rights of other members of the community against undue interference, noise, or other disturbance.
- Adequate assurance must be given that there will be no violation of civil laws. If violations of state law occur, the sponsoring group may face civil prosecution which can result in fines and/or confinement.
- Violations of this alcoholic policy will result in disciplinary actions in accordance with the Regulations and Standards for the Regiment of Cadets of the Massachusetts Maritime Academy or other regulations applicable to students.
- The Fantail is an on-campus student establishment authorized to serve food and non-alcoholic beverages to students and their guests. It is operated by the Academy in accordance with all applicable state and local laws.
ACADEMY ASSISTANCE AND STUDENT ALCOHOL AND DRUG AWARENESS
- It is the policy of the Academy to educate, counsel, and assist students in matters that relate to the use of alcohol and substance abuse. The academy provides alcohol and drug abuse education programs beginning with Freshman Orientation, at the beginning of every semester, as well as the pre-port briefing at every port during Sea Term.
- Students are required to take online alcohol training prior to Freshman Orientation to increase the cadets’ awareness of the impact of alcohol consumption.
- Students are encouraged to support current educational and other guidelines for responsible drinking, specifically:
- Develop and use a designated driver system.
- Limit alcoholic consumption to approximately one ounce of alcohol per hour.
- Plan social functions that emphasize activities other than alcohol consumption.
- The Counseling Office, Health Services and the Commandant’s Staff are available to assist students, as needed, in these matters. The referral program (CAST) provides liaison with other counseling, health and academic resources to provide alcohol awareness, intervention and educational programs.
APPENDIX C Reviewed
23 January 2021
Massachusetts Maritime Academy
In accordance with Law of the Commonwealth and the policy of the Academy, the hazing of any student is prohibited.
No person or organization shall create a situation that recklessly or intentionally endangers the mental or physical health of a cadet. Such conduct shall include whipping, beating, branding, forced calisthenics, exposure to the weather, forced consumption of any food, liquor, beverage, drug or other substance, or any other brutal treatment of forced physical activity that is likely to adversely affect the physical health or safety of any cadet or other person, or which subjects the cadet to extreme mental stress, including extended isolation. Any cadet who violates this policy shall be subject to disciplinary action that may include dismissal.
Reviewed 24 June 2020
THE FINAL RULE: SEXUAL HARASSMENT, TITLE IX, VIOLENCE AGAINST WOMEN ACT, AND
Sexual harassment will not be tolerated at Massachusetts Maritime Academy. This communication is to educate students, staff, and faculty about the problem, to highlight the issues involved in harassment, and to provide direction and assistance to victims. All faculty, staff, administrators and students at the Massachusetts Maritime Academy will be required to complete online education programs through Everfi, to teach about preventing discrimination, sexual harassment, and to provide information regarding Title IX, VAWA and the Clery Act.
What is Sexual Harassment?
The “Final Rule” for Title IX has redefined Sexual Harassment to align more succinctly with definitions that law enforcement bodies use and the Clery Act. The “Final Rule” Title IX definitions provide First Amendment protections appropriate for educational institutions where students are learning. Students, teachers, faculty, and others should enjoy free speech and academic freedom protections, even when speech or expression is offensive.
A. Sexual Harassment
Conduct on the basis of sex where an employee of the University conditions the provision of an aid, benefit, or service of the University on an individual’s participation in unwelcome sexual conduct; or, unwelcome conduct on the basis of sex determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the University’s education program or activity.
Additionally, the behaviors as outlined in subsections (b) through (e) of this section constitute sexual harassment under this definition.
B. Sexual Assault
An offense classified as a forcible or nonforcible sex offense under the uniform crime reporting system of the Federal Bureau of Investigation.
- i. Sexual Assault – Rape: (FBI definition) The penetration, no matter how slight, of the vagina, anus, with any body part or object, or oral penetration by a sex organ of another person without the consent of the victim (or attempts to commit the same). This includes any gender of victim or respondent.
- ii. Sexual Assault – Fondling: Fondling is the touching of the private body parts of another person for the purpose of sexual gratification, without the consent of the victim, including instances in which the victim is incapable of giving consent because of age and/or because of temporary or permanent mental incapacity (or attempts to commit the same).
- iii. Statutory Rape: Sexual intercourse with a person who is under the statutory age of consent, which is 16 in Massachusetts. Attempts to commit statutory rape are also prohibited.
- iv. Incest Non forcible sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.
C. Dating Violence
Any act of violence or threatened violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim; and where the existence of such a relationship shall be determined based on a consideration of the following factors: (i) The length of the relationship. (ii) The type of relationship. (iii) The frequency of interaction between the persons involved in the relationship. This includes, but is not limited to, sexual, emotional or physical abuse, or threat of such abuse.
D. Domestic Violence
Includes felony or misdemeanor crimes of violence committed by a current or former spouse or intimate partner of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating with or has cohabitated with the victim as a spouse or intimate partner, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction receiving grant monies, or by any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction.
Engaging in a course of conduct directed (directly, indirectly, through a third party or other means) at a specific person that would cause a reasonable person to— (A) fear for their safety or the safety of others; or (B) suffer substantial emotional distress. For the purposes of this Policy, the behaviors must be directly related to that person’s sex.
Any offense that may not “qualify” for investigation under Title IX or CLERY is then investigated through our Regimental Manual, which acts as The Academy’s Student Code of Conduct.
The Academy’s Administrative Title IX investigation can occur concurrently with civil, criminal, and discipline system investigations and processes.
TITLE IX, VAWA, AND CLERY ACT COMPLIANCE DISCLOSURES
Commonwealth of Massachusetts Laws and Campus Regulations intersections on Sexual Harassment & Sexual Assault
In accordance with the laws of the Commonwealth, The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, 20 U.S.C. § 1092(f) (“Clery Act”), and Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681, and the Violence Against Women Act, 42 U.S.C. § 14045(b) (“VAWA”) and the policy of the Academy, all faculty members, students, cadets, cadet candidates and employees of the Academy, to include persons employed in a temporary status or sub contracted; to include the delivery of goods and services and those acting in any official capacity whether temporarily are subject to the laws governing the prohibition of Sexual Harassment, Sexual Assault, Domestic
Violence, Dating Violence and Stalking. The Academy also recognizes the lesser offense of Criminal Harassment.
In Massachusetts, “domestic violence” refers to abuse committed by a member of a family, a household, an intimate partner or substantial dating partner against another member of the family, household, or against the intimate partner. “Abuse”, the occurrence of one or more of the following acts: (a) attempting to cause or causing physical harm; (b) placing another in fear of imminent serious physical harm; (c) causing another to engage involuntarily in sexual relations by force, threat or duress. “Family or household members” are persons who: (a) are or were married to one another; (b) are or were residing together in the same household; (c) are or were related by blood or marriage; (d) having a child in common regardless of whether they have ever married or lived together; or (e) are or have been in a substantive dating
or engagement relationship, which shall be adjudged by district, probate or Boston municipal courts in consideration of the following factors: (1) the length of time of the relationship; (2) the type of relationship; (3) the frequency of interaction between the parties; and (4) if the relationship has been terminated by either person, the length of time elapsed since the termination of the relationship. Mass. Gen. Laws c. 209A, § 1.
In Massachusetts, rape is the penetration of any bodily orifice by any part of the body, or by an object, performed against the victim's will, without consent, and with the threat of or actual use of force. Mass. Gen. Laws c. 265, § 22.
Sexual assault is charged as indecent assault and battery in Massachusetts. It is defined as a crime that occurs when the offender, without the victim's consent, intentionally has physical contact of a sexual nature with the victim. Mass. Gen. Laws c. 265, § 13H.
In Massachusetts, stalking is a willful and malicious pattern of conduct or series of acts over a period of time directed at a specific person which seriously alarms or annoys that person and would cause a reasonable person to suffer substantial emotional distress, or the making of a threat with the intent to place the person in imminent fear of death or bodily injury. Mass. Gen. Laws c. 266, § 43.
In Massachusetts, criminal harassment is a knowing pattern of conduct or series of acts over a period of time directed at a specific person, which seriously alarms that person and would cause a reasonable person to suffer substantial emotional distress. Such conduct or acts described in this paragraph shall include, but not be limited to, conduct or acts conducted by mail or by use of a telephonic or telecommunication device including, but not limited to, electronic mail, internet
communications or facsimile communications. Mass. Gen. Laws c. 266, §43A.
There is no specific statutory definition or crime of “dating violence” in Massachusetts other than what might exist under the ambit of Chapter 209A.
There is no statutory definition of consent in Massachusetts. A person, however, cannot lawfully consent to sexual contact if they were using drugs or alcohol to the point of incapacitation, or if they were drugged, asleep, unconscious, or underage.
All cadets and cadet candidates are subject to the Regulations and Standards of the Academy and any such reported offense(s) described above shall be categorized/classified utilizing the guidelines of the Academy Rules and Regulations and reported to the District Attorney of jurisdiction and as such may be subject to any and all criminal proceedings.
All cadets and cadet candidates shall familiarize themselves with the above acts and seek clarification when needed.
Written Notification of Complainant (victim) Rights
The Universities will notify Complainants alleging sexual harassment, sexual assault, domestic violence, dating violence, and stalking under this Policy in writing that they have the following rights to:
an explanation of the options available;
- Referrals to confidential assistance and support services from both on- and off-campus resources, including 24hour services;
- A change in on-campus residence and/or an adjustment to their academic schedule if such changes are reasonably available;
- Fequest that the University impose no contact/communication orders or other supportive measures;
- Choose whether or not to make a formal complaint, which would initiate a formal investigation, unless the University deems it necessary to investigate to protect the safety of the community or in compliance with applicable law;
- File no complaint with the University, but receive supportive measures from the University;
- A prompt, thorough, and equitable investigation and resolution of a complaint;
- The confidentiality of the investigation process to the extent possible (reference to confidentiality section);
- Know, in advance, the names of all persons known to be involved;
- An advisor of their choice who can be present at any time during the complaint resolution proceedings, including the Administrative Investigation. In addition, this Advisor will participate in the live hearing as the representative of the Complainant who shall crossexamine the Respondent and any witnesses, but whose participation in the process is otherwise limited as outlined in this Policy;
- An advisor provided by the University during the live hearing if you do not have one;
- Reasonable accommodations for a documented disability during the process;
- Not to have irrelevant sexual history discussed;
- Be present at certain meetings and inspect, review and respond to evidence before completion of the investigative report;
- Speak and present information on their own behalf, including inculpatory and exculpatory evidence;
- Provide witnesses, including fact and expert witnesses;
- Submit questions for the Administrative Investigator to ask witnesses;
- Know the status of the case at any point during the process;
- Be provided with a copy of the Investigative Report and an opportunity to respond to the report in advance of the live hearing;
- Be informed of the outcome of the process in a timely manner;
- An appeal from the outcome of the process (if proper grounds for appeal exist);
- File a police report and/or take legal action separate from and/or in addition to the University discipline process;
- Seek and enforce a harassment prevention order, restraining or similar court order;
- Be assisted by the University in seeking assistance from or filing a complaint with local law enforcement;
- Not file a complaint or seek assistance from local law enforcement, but receive supportive measures from the University;
- Be free from any behavior that may be construed by the University to be intimidating, harassing or, retaliatory; and
- Have the matter handled in accordance with University Policy.
Written Notification of Respondent (accused) Rights
The Universities will notify parties who are Respondents to claims of sexual harassment, sexual assault, domestic violence, dating violence, and stalking under this Policy in writing that they have the following rights to:
- An explanation of the allegation(s) against them, including sufficient details known at the time;
- Sufficient time to prepare a response to the allegation(s) before any initial interview;
- Referrals to confidential assistance and support measures from both on- and off-campus resources, including 24-hour services;
- Request that the University impose no contact/no communication orders or other supportive measures;
- Receive a copy of the complaint filed against them;
- Know, in advance, the names of all persons known to be involved;
- Be presumed not in violation of University Policy and that a determination of responsibility is made at the conclusion of the grievance process;
- The confidentiality of the investigation process to the extent possible (reference to confidentiality section);
- An advisor of their choice who can be present at any time during the complaint resolution proceedings, including the Administrative Investigation. In addition, this Advisor will participate in the live hearing as the representative of the Respondent who shall cross examine the Complainant and any witnesses, but whose participation in the process is otherwise limited as outlined in this Policy. Pursuant to Weingarten, Respondent unit members may exercise their right to a union representative or other University employee at meetings which the unit member reasonably believes may result in discipline, in addition to an advisor of their choice unless such advisor is also the Weingarten representative;
- An advisor provided by the University during the live hearing if you do not have one;
- Reasonable accommodations for a documented disability during the process;
- Not to have irrelevant sexual history discussed;
- Be present at certain meetings and inspect, review and respond to evidence before completion of the investigative report;
- Speak and present information on their own behalf, including evidence inculpatory and exculpatory evidence;
- Provide witnesses, including fact and expert witnesses;
- Submit questions for the Administrative Investigator to ask witnesses;
- Know the status of the case at any point during the investigation and resolution process;
- Be provided with a copy of the Investigative Report and an opportunity to respond to the report in advance of the live hearing;
- Be informed of the outcome of the process in a timely manner;
- An appeal from the outcome of the process (if proper grounds for appeal exist);
- Be free from any behavior that may be construed by the University to be intimidating, harassing, or retaliatory; and
- Have the matter handled in accordance with University Policy.
There are two types of reporting options on campus, private non-confidential and confidential.
● The Academy offers a variety of resources to those community members who have experienced or been
affected by sexual harassment, sexual assault, domestic violence, dating violence, stalking, and retaliation. While the following resources are not bound by confidentiality, they will seek to keep information as confidential as possible and will only share information within the limited group of University personnel necessary to address the issues of prohibited conduct presented.
- Title IX Coordinator (and any Deputies)
- EO Officer
- Campus Police/Public Safety
- Human Resources
- Housing/Residence Life
- Student Life/Student Affairs
- Student Conduct
- Disability Services
● Persons who have experienced prohibited forms of sexual harassment under this policy may share
information confidentially with designated employees (“Confidential Employees”) who cannot reveal
identifying information to any third party unless one or more of the following conditions is present:
- the individual has provided written consent to disclose information;
- there is a concern about imminent harm to self or others;
- the information concerns the neglect or abuse of someone who is a minor, elderly, or disabled; or
- an employee has been charged with providing non-identifiable information for purposes of the Clery Act.
● “Confidential Employees” include:
- licensed mental health counselors,
- licensed health care personnel,
- pastoral counselors, or
- clergy who work for the Universities.
ADMINISTRATION, FACULTY, AND STAFF DUTY TO REPORT
All faculty, staff, administrators and students at the Massachusetts Maritime Academy will be required to complete the online education courses provided by, Everfi, as ongoing training regarding prevention of alcohol and drug abuse, discrimination, sexual violence, Title IX, VAWA and the Clery Act.
Behavior prohibited under this Appendix may also be prohibited under the Policy Against Discrimination,
Discriminatory Harassment, and Retaliation. In terms of reports of discrimination, discriminatory harassment, or retaliation, any trustee, administrator, department chair, program coordinator, manager or supervisor who has knowledge of or receives such a report from a student or other member of the Academy community is obligated to report the information to the EO Officer or Title IX Coordinator as soon as the employee becomes aware of it.
Likewise, any member of the campus community is encouraged to report to the EO Officer or the Title IX
Coordinator any conduct of which they have direct knowledge and which they in good faith believe constitutes discrimination, discriminatory harassment, or retaliation. Any member of the University community who has a question about their reporting responsibilities should contact the Title IX Coordinator or EO Officer
PREVENTING AND RESPONDING TO SEXUALLLY BASED OFFENSES
In addition to the Massachusetts Board of Higher Education’s Equal Opportunity, Diversity, and Affirmative Action Policy, For the purpose of the Regimental Manual and Student Code of Conduct Sexual Violence is defined as follows: Sexual violence refers to physical sexual acts perpetrated against a person’s will or where a person is incapable of giving consent (e.g., due to the student’s age or use of drugs or alcohol, or because an intellectual or other disability prevents the student from having the capacity to give consent). A number of different acts fall into the category of sexual violence, including but limited to, sexual harassment, gender-based harassment, rape, sexual assault, sexual battery, sexual abuse, and sexual coercion. Sexual violence can be carried out by school employees, other students, or third parties.
SEX OFFENSES POLICIES AND PROCEDURES
(1) PREVENTION STRATEGIES
Sexual Assault Educational Programs
The Academy offers educational programs aimed at preventing sexual assault and harassment. These programs are offered in a variety of mediums throughout the Academic cycle. Below is an example of cadet prevention education curriculum:
● Every Fall semester the Title IX Coordinator presents on all reporting options to first year students.
● Additionally all students are enrolled in the following Everfi courses due within the first month of
- Sexual Violence Prevention for Undergraduates, Graduates, Ongoing, or Student Athletes
- AlcoholEdu for College
- Higher Education Prescription Drug Abuse Prevention
● Freshmen also receive a more in depth and interactive presentation during their Freshman seminar, known on our campus as Sunday Night Series.
● Just before the Winter term, the Title IX Coordinator will go over reporting options and tips while students are away from campus. This includes Commercial Shipping cadets, Coop Cadets, Sea Term and any cadets going on international travel.
● The Director of Human Resources provides Spring transfers with the introductory Title IX reporting options and Everfi course enlistment during Spring Orientation.
(2) REPORTING SEXUAL HARASSMENT OR ASSAULT
If you are sexually assaulted, try to take the following steps:
Any reaction is an appropriate reaction to sexual trauma. Those who have experienced a sex offense have multiple on campus resources to choose from while seeking the support that is best for them.
- The Title IX Coordinator is located in the dorms between 3rd and 5th companies.
- Medical Services is located on the 00 deck of 4th company.
- The Public Safety Department is located in the Bresnahan Hall. If you are on campus, call ext. 1025. If you are calling from off campus, dial 508-830-5000 ext: 1025.
● The Academy encourages one to report the incident and seek both police and medical assistance. Seeking police or medical assistance does not obligate one to make a complaint or take any further action, but the decision to seek medical help and gather evidence allows one to preserve the full range of available options.
The Academy will assist any community member to get to a safe place, provide transportation for medical
help and, if requested, contact law enforcement. For help at any time, contact Campus Police/Public Safety or, during regular University business hours, contact the Title IX Coordinator.
● Students have the option, but are not obligated, to notify appropriate law enforcement authorities, including the MMA Public Safety Department and the Bourne Police Department, depending on where the assault occurred. Academy personnel will assist the student in notifying these authorities, if the student requests assistance.
● Those who have experienced a sexual offense may also report to the Academy’s Title IX coordinators. This office is responsible for coordinating the institution’s compliance with Title IX. The Title IX Coordinator for Academy staff is the Director of Human Resources (508-830-5086), whose office is in the Harrington Hall. The Title IX Coordinator for students is located in the connector between 3rd Company and 5th Company. The institution’s sexual harassment policy, including a description of the grievance procedures can be found in the MASSACHUSETTS STATE COLLEGES AFFIRMATIVE ACTION / EQUAL OPPORTUNITY / DIVERSITY PLAN.
● MMA students, who report an incident of sexual assault to the MMA Public Safety Department, may be
transported and accompanied to the appropriate community-based hospital for medical attention.
● Be sure to preserve any evidence that may be necessary to prove the assault occurred. Do not shower or
bathe, or change or launder any clothing worn during the assault, until you are examined by a doctor.
NOTE: In cases where a sexual assault victim has bathed, showered, or otherwise compromised potential evidence, they should still report the assault; as such actions may not prevent prosecution or conduct proceedings from going forward.
Various counseling options are available from the Academy through the Health Services, including Mental Health counseling, (508.830.5000 x1480). If those who have experienced a sexual trauma do not wish to utilize campus support services, Southeastern Massachusetts has a large support network with a variety of options:
● A Safe Place, Nantucket: 508-228-2111 Hotline, 508-228-7095 TTY
● Cape Cod Shelter & Domestic Violence Services (508) 564-7233
● Independence House, Hyannis: (508) 771-6702 or Hotline 800-439-6507
● Independence House, Falmouth: (508) 548-0533 or Hotline 800-439-6507
● Martha’s Vineyard Community Services, Oak Bluffs: (508) 693-0032 Hotline or (774) 549-9659 TTY
● The Women’s Center, Greater New Bedford: Hotline (508)999-6636 or (508) 996-1177 TTY
● The Women’s Center, Fall River: Hotline (508) 996-3343 or (508) 996-1177 TTY
● New Hope, Attleboro: 800-323-4673 Hotline/TTY
● The Women’s Center, Fall River: 508-672-1222 Hotline, 508-999-6636; TTY 508-996- 1177
● A New Day, Brockton: 508-588-8255 Hotline, 508-588-8255 or toll free at 888-293- 7273
(3) REQUEST FOR OR NOTIFICATION OF SUPPORTIVE MEASURES
Non-disciplinary, non-punitive individualized services offered as appropriate, as reasonably available, and without fee or charge to the Complainant or the Respondent before or after the filing of a formal complaint or where no formal complaint has been filed. Such measures are designed to restore or preserve equal access to the University’s education program or activity without unreasonably burdening the other party, including measures designed to protect the safety of all parties or the University’s educational environment, or deter sexual harassment. Supportive measures may include, but are not limited to, counseling, extensions of deadlines or other course-related adjustments, modifications of work or class schedules or dining arrangements, campus escort services, mutual restrictions on
contact between the parties, changes in work or housing locations, restrictions from areas of campus, leaves of absence, increased security and monitoring of certain areas of the campus, statutorily provided leave to employees, and other similar measures.
The University may remove a Respondent from the University’s education program or activity on an emergency basis, provided that the University undertakes an individualized safety and risk analysis, determines that an immediate threat to the physical health or safety of any student or other individual arising from the allegations of sexual harassment justifies removal, and provides the Respondent with notice and an opportunity to challenge the decision immediately following the removal.
The University will maintain as confidential any supportive measures provided to the Complainant or Respondent, to the extent that maintaining such confidentiality would not impair the ability of the University to provide the supportive measures. The Title IX Coordinator, or designee, is responsible for coordinating the effective implementation of supportive measures.
(4) CAMPUS DISCIPLINARY PROCEDURES IN CASE OF A SEXUAL OFFENSE
In addition to the Sexual Harassment Policy (pages 76-106) found in the Massachusetts State University Equal Opportunity and Affirmative Action Plan, Academy disciplinary proceedings, as well as special guidelines for cases involving sexually based offenses, are detailed in the Regimental Manual. A student found guilty of violating the Academy sexual misconduct policy could be criminally prosecuted in the state courts and may be suspended or expelled from the Academy for the first offense.
Cadets must realize that regardless of major, while aboard ship and complying with the ship’s regulations, they are subject to disciplinary reporting to the US Coast Guard. Should the cadet return to the Academy and continue matriculation without any further problems, then the Academy will give the USCG a positive character reference on the license application. The USCG may do a separate investigation into the character of the cadet (applicant for license).
The Commandant of Cadets, Athletic Department, Health Services and other designated Campus Security
Authorities individuals are available to help students. All CSA offices have been made aware of the seriousness of sexual offenses and would make appropriate referrals.
(5) INVESTIGATIVE PROCESS
When an allegation is made by a student or employee against another student or employee that is covered by the Clery Act, Title IX or the Violence Against Women Act or is potentially a felony, the campus security authority, who is made aware of the allegation shall formally report the allegation as soon as possible to the Title IX Coordinator preferably in writing. The full investigative process can be reviewed in Article XIX pages 96-105 in the Massachusetts State University Equal Opportunity & Affirmative Action Plan
(6) SEX OFFENDER REGISTRY
In accordance to the "Campus Sex Crimes Prevention Act" of 2000, which amends the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Act, the Jeanne Clery Act and the Family Educational Rights and Privacy Act of 1974, the Massachusetts Maritime Police Department is providing a link to the Massachusetts State Police Sex Offender Registry. This act requires institutions of higher education to issue a statement advising the campus community where law enforcement information provided by a State concerning registered sex offenders may be obtained. It also requires sex offenders already required to register in a State to provide notice of each institution of higher education in that State at which the person is employed, carries a vocation, or is a student. In the Commonwealth of Massachusetts, convicted sex offenders must register with the Sex Offender and Crimes Against Minors Registry maintained by the Department of State Police. In Massachusetts this information can be found at www.mass.gov/eopss/crime-prev-personal-sfty/sex-offenders/obtaining-
NOTE: The Higher Education Amendments of 1998 enacted during the 105th Congress on October 7, 1998 include revisions. The campus security section of the federal Higher Education Act is formally named in memory of Jeanne Clery.
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Reviewed 23 January 2021
Massachusetts Maritime Academy
Professional relationships are essential to the effective operation of all organizations, but the nature of the maritime service and other professional organizations requires absolute confidence in command and unhesitating adherence to orders. This distinction makes the maintenance of professional relationships at Massachusetts Maritime Academy more critical than at other colleges. The personal relationships between members are normally matters of individual choice and judgment. They become matters of concern when they adversely affect or have the potential to adversely affect the Academy by eroding morale, good order, discipline, respect for authority, unit cohesion or mission accomplishment. Professional relationships are those interpersonal relationships consistent with integrity, service before self and excellence in all we do.
MMA cadets understand that the needs of the institution outweigh personal desires. This guidance focuses on personal relationships and their impact on the interest of Massachusetts Maritime Academy as an institution.
Fraternization: Fraternization is a personal relationship between cadets that violates the customary bounds of acceptable behavior prejudices good order and discipline, discredits the Academy or operates to the personal dishonor of the cadets involved. Cadets will not form personal relationships with other cadets more junior in their chain of command. The custom is gender neutral. Fraternization can occur between males, between females and between males and females. Because of the potential damage fraternization can cause to morale, good order, discipline and unit cohesion, the offense of fraternization is provided for as a Class II offense in the Cadet Regimental Manual under Standards of Behavior, 3-205-D-2r.
Professional Relationships: Professional relationships are those that contribute to the effective operation of the Academy. The Academy encourages personnel to communicate freely regarding their careers, performance, duties and mission. This type of communication enhances morale and discipline and improves the operational environment while at the same time reserving proper respect for authority and focus on the mission.
Unprofessional Relationships: Relationships are unprofessional when they detract from the authority of superiors, or result in or reasonably create the appearance of favoritism, misuse of office or position, or the abandonment of organizational goals for personal interests. An unprofessional relationship is more commonly a personal relationship between an upper class (1/C and 2/C) and a lower class (3/C and 4/C). A personal relationship could result in actual or perceived favoritism, unfairness, or partiality detrimental to the good order and discipline within the regiment of cadets. Improper relationships can be inter-gender (male-female) or intra-gender (male-male, female-female). Cadets must avoid unprofessional personal relationships. Specifically, an upper class cadet must not date a member of the lower classes of cadets.
APPENDIX G Reviewed
23 January 2021
Massachusetts Maritime Academy
Chemical Testing Program
This policy establishes the Chemical Testing Program for the Regiment of Cadets at Massachusetts Maritime Academy.
The US Department of Homeland Security, acting by and through the United States Coast Guard, has promulgated regulations (46CFR, Part 16) requiring the establishment of chemical testing for merchant marine personnel so as to promote a drug-free and safe work environment. Additional testing procedures have been set forth by the Department of Transportation (DOT) in regulations 49 CFR Part 40 and will be applicable to all regimental cadets at Massachusetts Maritime Academy. In some cases testing for blood alcohol content is also included in chemical testing requirements.
Subsequently, although certain states allow the recreational use of marijuana, the prohibitions as described by the United States Coast Guard (DOT) are still in place, and recreational and/or medicinal use is not allowed.
Program Test Procedures:
The Chemical Testing Program (CTP) at the Academy will be conducted in accordance with 46 CFR Part 16 (Chemical Testing) and 49 CFR Part 40 (Procedures for Transportation Workplace Drug Testing Programs). A Consortia/Third Party Administrator (C/TPA) company conducts all facets of the CTP at the Academy, to include random basis, postaccident and probable cause drug testing. They are responsible for selection, collection, testing and reporting as approved by the Department of Transportation.
All chemical testing will be done using urine samples which will be tested for the following dangerous drugs under USCG guidelines:
- 1. Marijuana
- 2. Cocaine
- 3. Opiates
- 4. Phencyclidine (PCP)
- 5. Amphetamines.
- 6. Designer drugs, including but not limited to synthetic drugs K2, Spice, herbal potpourris are banned substances.
All alcohol screening shall be done by breath analysis where a threshold of blood alcohol levels of 0.04% for shipboard interpretation of intoxication and 0.08% in shore side interpretation of intoxication is used.
Types of Testing Programs:
1. All applicants to the Regiment of Cadets must complete a pre-employment drug screen within 60 days of enrollment at the Academy. Results should be sent to the Admissions Office as part of the enrollment
2. Any regimental cadet who has been subject to suspension or dismissal for aptitude or disciplinary infractions or was academically suspended for one semester or more, upon readmission shall report to the Academy after previously submitting a negative result DOT approved chemical test for the five drugs specified above, referred to as pre-employment testing in the regulations, except:
- a. Cadets entering the Academy who have evidence that during the previous 185 days that has been subject to a random testing program required by 46 CFR Part 16.230 for at least 60 days and did not fail or refuse to participate in a chemical test for dangerous drugs.
3. Random Basis Testing (Dangerous Drugs):
During each twelve (12) month period, fifty percent (50%) of those cadets in the selection pool (all
members of the Regiment of Cadets) will be subject to random basis testing. Since all cadets are
automatically enrolled for each selection, it is probable that they will be selected more than one time each
4. Serious marine incident testing (dangerous drugs and alcohol):
Any cadet directly involved in a serious marine incident is to be immediately chemically tested for
evidence of dangerous drugs and alcohol in accordance with the requirements of 46 CFR Part 4.06.
Collection of urine samples shall be done by a trained Academy employee or contractor, and blood-alcohol content sampling shall be done using a breathalyzer by a trained Academy employee or contractor. Any cadet so tested shall be placed in non-safety sensitive positions until the results are determined.
5. Reasonable cause testing (dangerous drugs and alcohol):
- a. The Academy shall require any cadet who is reasonably suspected of using a dangerous drug to be immediately chemically tested for dangerous drugs. The decision to test must be based upon a reasonable and justifiable belief that the individual has used a dangerous drug based upon direct observation of specific, contemporaneous physical, behavioral or performance indicators of probable use. This belief shall be based upon the observation of the individual by two persons in supervisory positions, namely two of either the Master of the Training Ship, the Commandant of Cadets, the Deputy Commandant of the Cadets, Public Safety, one of the Academy’s licensed health care providers, or their designees. Testing will be conducted pursuant to the requirements of 46 CFR Part 16.250. Any cadet so tested shall be placed in non-safety sensitive positions until the results are determined.
- b. Testing for alcohol content may also be applied in similar circumstance of reasonable cause. When testing for alcohol, the blood-alcohol content (BAC) shall be determined and the cadet tested shall be placed in non-safety sensitive positions until the effects of alcohol no longer exist.
a. Cadets shall be subject to these requirements while enrolled in the Academy whether in regimental dormitory living or regimental commuter status.
b. When a cadet is notified that a random selection has identified them , they shall immediately report
to the designated Academy collection site with photo identification to submit to the chemical testing.
Failure to report is interpreted as a positive result of the chemical testing.
c. A cadet who does not submit to the random test, and has a bona fide medical or special liberty absence shall be tested immediately upon return to the Academy.
d. Should any testing program be required (random, serious marine incident or reasonable cause) aboard
the ship while underway or in an out-port (US or Foreign), then collection samples shall be collected
by trained Academy medical personnel and the chain-of-custody shall pass from them to the vessel’s
Master, who will then supervise transfer to C/TPA.
e. Chemical test results will be maintained separately from the individual’s official personnel file.
f. In conjunction with the C/TPA, positive test results will be reviewed by a Medical Review Officer who
may act thereafter in accordance with 49 CFR, Part 40, which includes US Coast Guard notification.
g. Cadets may obtain the results of the test administered to that cadet from the Commandant of Cadet’s Office.
h. Cadets with a confirmed positive test result may request a split sample testing, but under no
circumstances will that cadet be permitted to re-test as a substitute for a specific collection. Costs
associated with split sample testing shall be the responsibility of the cadet requesting the test.
i. A cadet with a confirmed positive test result shall be subject to disciplinary action, which may include
suspension or dismissal and may also be required to participate in a drug user evaluation or
rehabilitation program at their own expense.
j. Cadets who possess a USCG Merchant Mariners Credential (MMC or Z-Card) and test positive shall
be immediately reported to the nearest USCG Sector Office by the Mariner Credentialing Office.
k. Cadets who do not possess MMC shall have a positive test report sent to the Regional Examination Center in Boston for addition to a candidate file profile.
l. Any cadet who tests positive for dangerous drugs will be required to submit to a (so-called) Sweeney
Cure Process, a process that has been accepted by the USCG for rehabilitation for users of dangerous
drugs at their own expense.
m. Any cadet who tests above the threshold for BAC testing for alcohol, may be subject to disciplinary
action, and in addition, may be required to participate in alcoholic evaluation and/or treatment at
their own expense.
STATEMENT AND ACKNOWLEDGEMENT OF THE ANTI-DRUG ABUSE
POLICY OF THE MASSACHUSETTS MARITIME ACADEMY
I agree to comply with Massachusetts Maritime Academy's Chemical Testing Program as detailed in
Appendix G of the Regimental Manual, inclusive random and reasonable cause testing by urinalysis,
where all chemical screening shall be conducted under DOT/US Coast Guard compliance standards.
My signature affixed hereto certifies that I am fully cognizant of the foregoing policy of the
Massachusetts Maritime Academy.
APPENDIX 8 Reviewed 23
Massachusetts Maritime Academy
HIGHLIGHT POINTS OF USCG POLICY ON DRUGS, ALCOHOL AND CONDUCT
Massachusetts Maritime Academy (MMA) has been notified by the US Coast Guard (USCG) that certain
procedures we have followed concerning chemical testing reporting and rehabilitation must be modified. The result of this new process will allow MMA a higher confidence that the procedures we follow for returning cadets will, in fact, be unified with Coast Guard processes and therefore give the cadets greater assurance that license issue is probable.
WHO DOES THIS EFFECT?
All cadets at the Massachusetts Maritime Academy
WHAT IS REPORTED?
- 1. Use or possession of controlled substance;
- 2. Alcohol infractions, such as intoxication or driving under the influence;
- 3. Possession of weapon;
- 4. Assault; and
- 5. Theft
WHAT IS THE PROCESS AFFECTING the Merchant Mariners Credential (MMC) or license?
The US Coast Guard will determine exactly what effect the infractions will have upon the individual cadets.
a) As an example, the harshest actions would be for those cadets who possess an MMC. If a cadet tests
positive for a controlled substance, they will immediately have their MMC revoked. MMA will
dismiss the cadet, and the USCG will then guide the mariner to follow a “cure process” that will probably
take at least 15-18 months.
b) If no document is possessed, then MMA will dismiss the cadet and initiate the USCG Cure policy as
stated above; and
c) Misconduct is referred to as any violation of laws or regulations, but also includes failure to comply with
shipboard regulations. As an example, a cadet gets into a fight aboard ship and is brought forward on
Class I charges for assault. If that cadet is found guilty and disciplined via either suspension of dismissal,
then we are required to report the circumstance to the Coast Guard. Cadets must realize that regardless of major, while aboard ship and complying with the ship’s regulations, they are subject to disciplinary reporting to the US Coast Guard. Should the cadet return to the Academy and continue
APPENDIX 9 Reviewed 23
matriculation without any further problems, then the Academy will give the USCG a positive character reference on the license application. The USCG may do a separate investigation into the character of the cadet (applicant for license).
The overpowering message that the Coast Guard is sending is that they want to insure that they only issue
licenses (including MMC) to men and women of good character.
Massachusetts Maritime Academy
Bullying will not be tolerated at Massachusetts Maritime Academy. This communication is to educate students, staff, and faculty about the problem and to highlight the issues involved in bullying.
TYPES OF BULLYING:
BULLYING: The repeated use by one or more students of a written, verbal or electronic expression or a physical act or gesture or any combination thereof, directed at a victim that: (i) causes physical or emotional harm to the victim or damage to the victim’s property; (ii) places the victim in reasonable fear of harm to himself or damage to his property; (iii) creates a hostile environment at school for the victim; (iv) infringes on the rights of the victim at school; or (v) materially and substantially disrupts the education process or the orderly operation of a school. For the purpose of this section, bullying shall include cyber-bullying.
CYBER-BULLYING: Bullying through the use of technology or any electronic communication, which shall include, but shall not be limited to, any transfer of signs, signals, writing, images, sounds, data or intelligence of any nature transmitted in whole or in part by a wire, radio, electromagnetic, photo electronic or photo optical system, including, but not limited to, electronic mail, internet communications, instant messages or facsimile communications. Cyberbullying shall also include (i) the creation of a web page or blog in which the creator assumes the identity of another person or (ii) the knowing impersonation of another person as the author of posted content or messages, if the creation or impersonation creates any of the conditions enumerated in clauses (i) to (v), inclusive, of the definition of
bullying. Cyber-bullying shall also include the distribution by electronic means of communication to more than one person or the posting of material on an electronic medium that may be accessed by one or more persons, if the distribution or posting creates any of the conditions enumerated in clauses (i) to (v), inclusive, of the definition of bullying.
CHAPTER 92 of the Acts of 2010
Massachusetts Maritime Academy
APPENDIX 10 Reviewed 23
The incoming fourth class will be taught during Orientation which items can and cannot be recycled, how
frequently the materials are collected and where they go upon collection.
The following is the proposed method and schedule for this recycling program:
- · Each cadet’s room will be provided with one blue desk-side 4-7 gallon recycling bin, containing no plastic liners.
- · Cadets will place these bins outside of their rooms for the morning cleaning stations on the day designated for their class.
- · Collection will be made by two (2) fourth class cadets per deck at 0600 cleaning stations. One cadet will be assigned to recycling, and will empty all of the small recycling bins into one 32-gallon blue recycling bin with wheels. Trash will be collected by the other fourth class cadet, who will empty all of the trash cans – leaving the liners in the trash cans – into one 32-gallon brown trash bin with wheels. Both of these bins are to be kept at the end of the passageway at all times.
- - 4/C recyclables and trash will be collected every morning during 0600 cleaning stations.
- - 3/C, 2/C, and 1/C recyclables and trash will be collected every Monday and Wednesday morning during 0600 cleaning stations.
- · Both the 32-gallon blue recycling bin and the 32-gallon brown trash bin will be emptied out daily on the 04 deck by the two (2) fourth class cadets assigned to recycling and trash duty.
- · Both the 32-gallon blue recycling bin and the 32-gallon brown trash bin will be emptied out on Monday and Wednesday for the 03, 02, and 01 decks.
APPENDIX K Reviewed
23 January 2021
Massachusetts Maritime Academy
IT SERVICES ACCEPTABLE USE POLICY
Responsible Use of Information Technology:
Information technology resources provided by MMA are made available to students, faculty, staff and approved guests primarily as tools for enhancing and facilitating teaching, learning and administrative functions. MMA encourages the use of college resources for these primary activities. These resources include, but are not limited to, hardware (including telephones, computers, traditional media equipment and multimedia facilities and equipment) either owned or leased by the College, software, and consulting time (and expertise) of the staff of the Information Technology Services (ITS) Department.
Massachusetts Maritime Academy reserves the right to keep primary activities operational. As a consequence, the use of technology resources provided by the Academy for endeavors not directly related to enhancing and facilitating teaching, learning and administrative functions should be considered as secondary activities. Should such secondary activities in any way interfere with primary activities, they may be terminated immediately and the offending parties may forfeit their right to access college information technology resources.
Many of the information technology resources of the Academy are shared among the entire Academy community. Everyone using those resources should be considerate of the needs of others and be certain that nothing is done to impede anyone else’s ability to use these resources. Such impediments may include, but are not limited to:
● Activities that obstruct usage or deny access to others, including extraordinary bandwidth usage
●Activities that relate to sexual, racial and other forms of harassment
● Activities that are libelous
● Activities that violate copyright laws
● Activities that violate local, state or federal laws
● Activities that violate UMASS ITS (service provider) acceptable use policies
● Activities that violate cadet regulations
● Unauthorized use of computer accounts
● Impersonating other individuals
● Attempts to capture or crack passwords or break encryption protocols
● Activities that compromise privacy
● Attempting to “hack” into any computer either at this College or elsewhere
● Destruction or alteration of data or information belonging to others
● Attempting to create, for any purpose, worm or virus programs or programs that attempt to explore or
exploit network, security or other vulnerabilities
● Allowing anyone else to use any of your account(s)
● Extensive use of resources for private or personal use (such as personal web pages or sites)
The use of any information technology resources of the College implies acceptance of all current operational policies.
Monitoring of Computer Systems and Network Resources:
In compliance with federal law, the College cannot guarantee privacy nor should a user have any expectation of privacy in any message, voice communication, file, image or data created, sent, retrieved or received by use of the Academy’s equipment and/or access. The Academy reserves the right to monitor any and all aspects of its computer systems and to do so at any time, without notice, and without the user’s permission.
The Academy holds as core values the principles of academic freedom and free expression. In consideration of these principles, the Academy will not monitor the content of electronic communications of its employees in most instances, nor will it examine the content of employee electronic communications or other employee electronic files stored on its systems except under certain circumstances. In this context, “electronic communications” include, but are not limited to, telephone communications, so-called “voice mail,” e-mail, online chat and other computer files traversing the Academy network or stored on Academy equipment.
Examples of when monitoring and/or review may occur include, but are not limited to, the following
- · Communications or files targeted by orders of the court of law.
- · Electronic communications or files that have been inadvertently exposed to technical staff who are operating in good faith to resolve technical problems. When technical staff inadvertently sees or potentially illegal content in communications or files, they are required to report what they have seen or heard to appropriate authorities. Otherwise, the Academy expects technical staff to treat inadvertently encountered electronic communications and files of Academy employees as confidential and not subject to disclosure to anyone.
- · Routine administrative functions, such as security tests or computing systems, including password testing by system administrators and investigations of attempted access into systems by unauthorized persons.
- · Routine office functions.
- · An investigation into allegations of violations of law or policy.
- · A reasonable or urgent need for access to Academy business documents when an employee is unavailable.
APPENDIX L Reviewed
23 January 2021
Massachusetts Maritime Academy
Care and Action for Students Team (CAST)
Mental health issues can impact and sometimes jeopardize students’ college careers and academic standing. Because the safety, health and well-being of all students are primary concerns, Massachusetts Maritime Academy has designed a team of individuals focused on the care of cadets who may be in distress - Care and Action for Students Team (CAST).
Students often approach faculty or staff members when they need academic support or have personal concerns; therefore you may be the first (or only) person to notice that a student is experiencing distress. Faculty, in particular, have consistent contact with students, which makes it likely that they will be the first to notice unusual behavior. While faculty, staff and fellow students are not expected to assess or treat mental health problems, they are in a position to recognize certain behavioral changes and may feel compelled to seek professional assistance on behalf of
How to Make a Referral
Members of the Massachusetts Maritime Academy’s Community may refer students of concern to CAST by
submitting the Referral Form located at https://www.maritime.edu/forms/care-and-action-students-team-cast-referral. Once a referral is submitted, an automated reply confirming that your referral has been received is generated. A member of CAST may contact you for additional information. Alternately, you can make a referral by contacting any member of CAST.
If a student poses an immediate risk of harm to self or others, please call 911 or Public Safety at 508-726-0798 or Extension 1025.
While anonymous reports are accepted, you are STRONGLY encouraged to provide your name and contact
information in order to allow us to most effectively address your concern.
APPENDIX M Reviewed
23 January 2021
Massachusetts Maritime Academy
Drug Free Workplace
RUBIN and RUDMAN LLP Attorneys at Law
Alison Little Sabatello
Direct Dial: 617-330-7094
Return Address: Boston
cc: Vincent A. Pedone
50 ROWES WHARF I BOSTON, MA 02110
I P: 617-330-7000
800 CONNECTICUT AVE. NW I WASHINGTON, DC 20006
1 P: 202-794-6300
99 WILLOW STREET I YARMOUTHPORT, MA 02675
1 P: 508-362-6262
From: Alison Little Sabatello
Re: Recreational Use of Marijuana in Massachusetts
Date: November 21, 2016
As you know, Ballot Question 4 was approved by Massachusetts voters on November 8th. Question 4
authorizes the recreational use and possession of marijuana by adults in the Commonwealth. When this new law takes effect on December 15, 2016, a person over 21 years of age may possess up to one ounce (1 oz.) of marijuana outside of their residence and no more than ten ounces (10 oz.) inside of their residence. In addition, a person may grow up to six marijuana plants inside of their home.
Despite this new recreational marijuana law, no changes need to be made in the way that the Universities deal with marijuana use on their campus. The Universities must still comply with the federal Drug-Free Schools and Communities Act, which prohibits use or possession of marijuana (still a federal controlled substance) on campus grounds. Accordingly, no person may consume or possess marijuana in a public space or smoke marijuana where smoking tobacco is prohibited. Similarly, the act of supplying marijuana to persons under the age of 21 remains unlawful. The recreational marijuana law will also not affect existing laws regarding operation of any motorized vehicles while under the influence. Thus, students and employees may be disciplined under University policies for the use or possession of marijuana on campus.
As with the medical marijuana law in Massachusetts, the recreational marijuana law will permit employers to prohibit the consumption of marijuana by employees in the workplace. The Universities, therefore, are not required to make accommodations for any employee to possess or consume marijuana in the workplace; similarly, students with valid medical marijuana cards may not possess or consume marijuana in the residence halls, and the Universities may wish to consider allowing such students to be released from their housing contracts.
While the recreational marijuana law will take almost immediate effect, regulations from different government entities have yet to be developed. The new Cannabis Control Commission, for example, is to promulgate its initial regulations by September 15, 2017. In addition, the law allows cities and towns to adopt reasonable restrictions on the operation of marijuana businesses in their communities. The bottom line is that while Question 4 has expanded the lawful use and possession of marijuana by adults in Massachusetts, the Universities remain obligated by Federal law to ensure that there is no use or possession on their campuses.
Please distribute this brief memorandum to your Communications, Residence Life, Public Safety and Student Affairs offices, as well as to any other office or employees who may find it helpful. Please feel free to contact me at any time if you have questions regarding the Commonwealth's new recreational marijuana.
APPENDIX N Reviewed
23 January 2021
Massachusetts Maritime Academy
Athletes on Watch Policy
A varsity athlete is required to notify their Company Adjutant, at the beginning of each semester, that they are on a varsity roster. The cadet should provide accurate daily practice / game times to the Company’s Adjutant so that no athletic practices are missed for watch assignments. Failure to do so will result in being placed on any given weekday or weekend watch for which the company is responsible.
APPENDIX O Reviewed
11 August 2019
Massachusetts Maritime Academy
Notification of Rights under FERPA
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. Massachusetts Maritime Academy references FERPA information on the website at: maritime.edu/registrar.
FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when they reach the age of 18 or attends a school beyond the high school level. Students to
whom the rights have transferred are "eligible students."
Parents or eligible students have the right to inspect and review the student's education records
maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
Parents or eligible students have the right to request that a school correct records which they believe
to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth their view about the contested information.
Generally, schools must have written permission from the parent or eligible student in order to
release any information from a student's education record. However, FERPA allows schools to disclose
those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):
- o School officials with legitimate educational interest;
- o Other schools to which a student is transferring;
- o Specified officials for audit or evaluation purposes;
- o Appropriate parties in connection with financial aid to a student;
- o Organizations conducting certain studies for or on behalf of the school;
- o Accrediting organizations;
- o To comply with a judicial order or lawfully issued subpoena;
- o Appropriate officials in cases of health and safety emergencies; and
- o State and local authorities, within a juvenile justice system, pursuant to specific State law.
Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school.
For additional information, you may call 1-800-USA-LEARN (1-800-872-5327) (voice). Individuals who use TDD may use the Federal Relay Service.
APPENDIX P Reviewed
23 January 2021
Massachusetts Maritime Academy
24 May 2010
SUBJ: Transportation Workers Identification Credential- Requirement of
The Transportation Workers Identification Credential (TWIC) is a personal identification certification
administered by the Transportation Security Administration (TSA), and fully endorsed by the US Coast Guard (USCG). It is a security measure meant to insure that individuals who pose a security threat to the United States do not gain unescorted access to our ports and other transportation facilities. Therefore, any person who needs unescorted access to a port/transportation facility or to a specific vessel requires a TWIC. Additionally, according to new Coast Guard regulations, anyone possessing a Merchant Mariner Credential (MMC formerly, an MMD or "z-card") must possess a TWIC. The TWIC is issued for a five-year period and must be reported if lost or stolen as per guidelines set by TSA.
Massachusetts Maritime Academy fully supports the intention and application of these security efforts and has included them within the Vessel Security Plan (VSP) of the T. S. Kennedy, approved by the USCG. That approval requires that all upper class cadets will be required to hold a TWIC to offset the large number of fourth class cadets who do not have a TWIC.
Any citizen of the United States may apply for a TWIC. Any foreign individual who meets the visa criteria
listed in the document located at https://www.tsa.gov/for-industry/twic may also apply for a TWIC. Please note that while not specifically prohibited, F-1 visa holders do NOT meet the eligibility criteria for a TWIC.
It is the policy of the Academy that all upper class cadets enrolled at the Academy will possess a TWIC. Any
cadet, who applies for a TWIC card and is denied for any reason, must inform the STCW/Licensing Officer in
writing immediately with the specific reason for denial.
● All Marine Transportation and Marine Engineering cadets must comply with federal regulation and are,
therefore, obligated to obtain a TWIC.
● All cadets need unescorted access to the vessel in order to complete the requisite seven semesters of
maintenance and watchstanding and, therefore, must have a TWIC.
● All watchstanders, including those standing watches in the dormitory complex, may be required to
respond to emergency situations involving the training ship or waterfront and, therefore, require a TWIC.
● Cadets enrolled in the IMBU, MSEP and EMHS programs, who may need unescorted access to a
port/transportation facility for the purpose of participating in a co-op opportunity or employment, will
need a TWIC.
● An upper-class cadet of any major participating in sea term aboard the TS Kennedy must hold a TWIC.
All cadets are required to apply for the TWIC during the spring or summer semester following their first year at the Academy. Prior to the end of the second week of classes of their sophomore (third class) year, cadets must submit four (4) clear copies of the front and back of the document, each front and back together on a single sheet of paper, to the Career Services STCW/Licensing Officer for USCG recordkeeping purposes.
All MTRA and MENG students will have to show proof of TWIC when they turn in their MMC application.
The procedure for obtaining a TWIC card is available at https://www.maritime.edu/how-get-transportation-worker- identification-credential-twic.
What is TWIC?
TWIC is a common identification credential for all personnel requiring unescorted access to secure areas of MTSA-regulated facilities and vessels, and all mariners holding Coast Guard-issued credentials. TSA will issue workers a tamper-resistant "Smart Card" containing the worker's biometric (fingerprint template) to allow for a positive link between the card itself and the individual.
Who needs a TWIC?
Company, vessel, and facility security officers and personnel responsible for security duties are required to
obtain a TWIG. Individuals who frequently access secure areas in the course of their employment will also
need to obtain a TWIG. These populations include but are not limited to:
-Non-credentialed mariners in vessel crew -Longshoremen
-Facility employees who work in a secure area -Drayage truckers
-Truckers bringing/picking up cargo at a facility -Surveyors
-Port chaplains -Other maritime professionals
● Complete the online application or you can complete the entire process in person at an application
● Schedule an appointment online or call (855) 347-8371 weekdays, 8 a.m. to 10 p.m. ET. Walk-ins are
welcome but appointments take priority.
● Visit a TWIC application center to:
- 1. Provide required documentation, be fingerprinted and take a facial photo. Bring your current U.S. passport or a driver’s license and birth certificate. See other acceptable documents.
- 2. Pay a non-refundable fee valid for five years with a credit card, money order, company check or certified/cashier’s check.
- New applicant: $132.50
- New applicant reduced rate: $105.25*
- Replacement card: $60.00
- 3. You can have your card mailed to your home address or you can pick it up at the application center. You can check your status online at any time.
*To be eligible for the reduced rate you must present a valid driver license with a hazardous materials
endorsement, or a Free and Secure Trade card. Please note, if you select the reduced rate, your new TWIC
card will be valid for five years from the chosen document’s issuance date.
APPENDIX 17 Reviewed
23 January 2021
Massachusetts Maritime Academy
Smoking / Tobacco (Smoking & Non-Smoking) / Vaping / E-Cigarette / Non-Tobacco Use Policy
The Massachusetts Maritime Academy Board of Trustees voted to ban smoking/tobacco use on campus in
December 2008. This ban became effective on 01 July 2011. This policy applies to all students, faculty, staff, contractors, vendors and visitors. The following is the Academy’s policy on smoking/tobacco use on campus property.
State law (MGL ch.270 s.22) prohibits the use of smoking/tobacco products in or near a public building and the Academy will adhere to this law effective 01 July 2011. The Academy considers smoking and tobacco products to include, but not limited to, cigarettes, cigars, pipes, electronic cigarettes, synthetic smoking products, water pipes (hookahs), chewing tobacco, snuff and any non-tobacco product designed to be combusted and inhaled. The Academy has the right to add products considered a smoking/tobacco product to this list at any time.
At no time may smoking / tobacco products be used within any building and at no time may a person expectorate, in the case of smokeless tobacco, on campus property. The use of these products is prohibited with an Academy owned vehicle including: cars, trucks, golf carts, vans and boats.
Note: Smoking / tobacco use is allowed in personal vehicles provided smoke does not migrate into a building or workspace; this provision shall remain available unless amended by the Board of Trustees.
The Academy campus includes all buildings, parking lots, athletic and parade fields, docks, piers, the training ship and other training vessels, walkways, roadways and beaches. This policy also extends to buildings and spaces used by the Academy through lease, rental, temporary occupation or other ownership, particularly in off- campus locations.
Cadets must comply with all aspects of this policy and those directed in the Regimental Manual. All current and future students are made aware of the mandate and as a cadet, shall sign a commitment form to comply with this policy. Violation of this policy is deemed a Class II offense and administered through the Commandant of Cadets Office.
APPENDIX 18 Reviewed
Violations, other than cadets, will be referred to the Vice President of Operations. The Academy community is advised to adhere to this policy and enforce it as appropriate.
23 January 2021
Massachusetts Maritime Academy
Policy on Transfer Student
Effective fall 2013, all spring transfer students must attend and successfully complete the Spring Semester
Orientation Program (SSOP) before the start of the spring term. This program is designed to prepare the student with the basic information on the regiment, proper wearing of the uniform, proper grooming standards, and the basic rules and regulations of the Academy and the Regimental Manual.
After successful completion of the Spring Orientation Program, spring transfer students must attend and
successfully complete the full orientation program prior to the fall term. Students will be considered “cadet candidates” until recognized as 4/C cadets. Following successful completion of the Orientation Program in August, fall term and a winter intersession program or sea term, cadets will “bump-up” to the class standing as determined by the Commandant of Cadets or their designee.
APPENDIX 19 Reviewed
23 January 2021
Massachusetts Maritime Academy
Unmanned Aircraft Systems (Drones) Policy
All faculty, employees, students, contractors, volunteers, and the general public present on Massachusetts
Maritime Academy property are governed by this policy.
The use of any property owned, leased, licensed or otherwise controlled by Massachusetts Maritime Academy (MMA), including, but not limited to, any “air rights” recognized by federal or state law, to operate any Unmanned Aircraft Systems (“UAS”), commonly referred to as “unmanned aerial vehicles” or drones, as well as any small unmanned aircraft or model aircraft (“model aircraft”), poses inherent health, security, and privacy risks to the MMA community.
Accordingly, use of MMA property or air rights for the purpose of operating any UAS or model aircraft is
prohibited at all times, except as approved in advance, through a letter of request directed to the Vice President of Operations, for the purpose of education, research or commercial use as contracted by MMA. Requests must provide date/time, purpose, and length of UAS operations, as well as the area of the campus where the UAS will be used. UAS must not operate over areas of public assembly, stadium, or areas of construction. Must not photograph, video, or monitor areas where other members of the MMA community or members of the general public would have a reasonable expectation of privacy, specifically, but not limited to dormitories. Commercial operators must supply a copy of certificate of liability insurance naming Massachusetts Maritime Academy as an additional insured up to one million dollars.
● The use of UAS or model aircraft for hobby or recreational use on MMA property is not
● Students of MMA who violate this policy will be subject to a Class II violation according to the
● Damages/injuries occurring to MMA property or individuals will be the responsibility of the UAS
The use and operation of UAS is strictly regulated by the Federal Aviation Administration with licensing and registration requirements and is also governed by state law. Any violations of law (trespassing, illegal
surveillance, reckless endangerment) or violations of this policy may subject the individual(s) to criminal
and civil penalties and liability to the maximum extent possible under federal and state law.
Any person who observes the use of any UAS or model aircraft on Massachusetts Maritime
APPENDIX 20 Reviewed
Academy property should immediately notify the MMA Police Department at 508-726-0798.