The Human Resources Generalist provides comprehensive and confidential administrative support to the Human Resources and Payroll/Benefits departments. This role ensures efficient operations, effective communication, and compliance with institutional, state, and federal requirements. The Generalist also serves as a key liaison across departments, supporting recruitment, onboarding, employee relations, recordkeeping, and organizational communication.

Essential Duties and Responsibilities

1. Provides administrative support to the Human Resources and Payroll/Benefits departments to ensure smooth and efficient daily operations.
2. Greets visitors to the Executive Suites and responds to general inquiries from faculty, staff, cadets, and external guests.
3. Monitors the HR email inbox, maintains department calendars, and responds promptly to general inquiries via phone and email, ensuring timely and professional communication.
4. Updates and maintains HR information resources, including but not limited to: HR website, employee handbook, and internal forms, ensuring accuracy and accessibility.
5. Prepares and distributes HR-related communications, including policy updates, announcements, reminders, and newsletters.
6. Assigns and tracks mandatory employee training, ensuring timely completion and compliance.
7. Manages part-time employee contracts and onboarding, ensuring accuracy, compliance, and timely completion.
8. Manages employee leave programs, including processing requests, maintaining documentation, and ensuring compliance with applicable policies and laws.
9. Manages the evaluation process for Academy employees, ensuring deadline compliance and completion.
10. Takes and distributes minutes and meeting notes for HR meetings.
11. Updates the HR website, forms, and employee handbook to ensure accuracy and accessibility of HR resources.
12. Handles confidential information in compliance with Academy policy, state, and federal law.
13. Creates confidential reports and documents for the Board of Trustees.
14. Assists with organizing and supporting employee engagement activities, recognition programs, and HR-sponsored events to promote a positive workplace culture.
15. Assists with processing SORI/CORI and I-9 documentation to ensure compliance with employment eligibility and background check requirements, as needed.
16. Assists HR and Payroll/Benefits by scanning, organizing, and filing employee records and documents to maintain accurate and accessible files, as needed.
17. Assists the Director of HR with all phases of the employee lifecycle including recruitment, search and hiring, onboarding, and offboarding.
18. All other duties, as assigned