SSTA Time Reporting

How to enter time during COVID-19 in Employee Self-Service
(Information Available from SSTA and edited by MMA Human Resources)

What time code do I use if I am working at my regular assigned work location?

  • Enter your time as you would for a normal day.

What time code do I use if I am taking pre-approved vacation, personal or comp time?

  • VAC - If you were scheduled to take a vacation day.
  • PER - If you were scheduled to take a personal day.
  • CMT - If you were scheduled to take a comp day.

What time code do I use if I work from home, performing either my regular work functions or an alternative work assignment provided by my manager?

  • TEL – You are teleworking (also known as telecommuting or working from home).

What time code do I use if I don’t report to work due to an existing medical condition or other reason I communicate to my manager?

  • SIC – If you have an existing medical condition.
  • VAC, PER or CMT – If you have another reason you communicated to your manager.

What time code do I use if, for a given day, I am directed to be at home waiting for technology to perform my regular assigned functions, an alternative work assignment or waiting to return to the workplace?

  • SKE – You are not yet able to telework or return to the workplace. You are waiting for technology to perform your regular work functions or an alternative work assignment provided by your manager.

What time code do I use if I am instructed by my agency to stay home in the event of an office closure for cleaning related to COVID-19?

  • TEL – If you telework.
  • SKE – If you are not yet able to telework due to a lack of technology to perform your regular work functions or an alternative work assignment.

What time code do I use if I work at my regular work location some hours and then telework for the remaining hours?

  • REG – For the hours that you are at your regular work location.
  • TEL – For the hours that you telework.

What time code do I use if I work at my regular work location some hours and then I am at home waiting for technology to perform my regular work functions or an alternative work assignment?

  • REG – For the hours that you are at your regular work location.
  • SKE – For the hours you are unable to telework.

What time code do I use if I work from home (telework) a portion of the day and take time off for the remainder of the day?

  • TEL – for the hours that you telework. You are only authorized to use TEL for hours worked remotely. Any hours not worked remotely should be reported with the appropriate leave codes:
  • VAC – If you are using vacation time.
  • PER – If you are using personal time.
  • CMT – If you are using comp time.
  • SIC – If you are sick.
  • SIF – If you are caring for a sick family member.

What time code do I use if my child’s daycare/school is closed and because of this I am unable to work at my regular assigned work location?

  • With documentation, you may be eligible for leave benefits under the Families First Coronavirus Response Act; contact Human Resources, otherwise:
  • TEL – If you telework. Regular restrictions on providing care to dependents while teleworking have been temporarily waived. Employees in this situation with the ability to telework will be expected to telework.
  • VAC - If you take a vacation day.
  • PER - If you take a personal day.
  • CMT - If you take a comp day.
  • SKE – If you are not yet able to telework due to a lack of technology to perform your regular work functions or an alternative work assignment.

What time code do I use if I have tested positive or am a presumptive positive case of COVID-19?

  • Contact Human Resources for information on the Families First Coronavirus Response Act; with proof of positive test results, you are eligible for special leave.  
  • TEL - If you telework.
  • SKE – If you are not yet able to telework due to a lack of technology to perform your regular work functions or an alternative work assignment.
  • SIC - If you are sick and do not work.

What time code do I use if I am caring for a family member who has tested positive or is a presumptive positive case of COVID-19?

  • Contact Human Resources for information on the Families First Coronavirus Response Act; with proof of their positive test results, you are eligible for special leave.
  • TEL - If you telework.
  • SIF - If you are caring for a family member and do not work.

What time code do I use if I do not have any symptoms, but I am quarantined because of contact with someone who has tested positive or is a presumptive positive case of COVID-19?

  • Contact Human Resources for information on the Families First Coronavirus Response Act; with a doctor’s note or proof of positive COVID test, you are eligible for special leave.
  • TEL - If you telework.
  • SKE – If you are not yet able to telework due to a lack of technology to perform your regular work functions or an alternative work assignment.
  • SIC - If you do not work.

What time code do I use if I am sent home by my manager or other authorized agency employee because I am showing symptoms related to COVID-19?

  • TEL - If you telework.
  • SKE – If you are not yet able to telework due to a lack of technology to perform your regular work functions or an alternative work assignment.
  • SIC - If you are sick and do not work.

What should I do if I need to use the sick (SIC) or vacation (VAC) codes for one of the situations listed above, but I don’t have any sick or vacation time left?  

  • You should reach out to your HR department to see what leave provisions you qualify for.