For over 100 years, Massachusetts Maritime Academy has been preparing women and men for exciting and rewarding careers on land and sea. As the nation's finest co-ed maritime college, MMA challenges students to succeed by balancing a unique regimented lifestyle with a typical four-year college environment. As a member of the cadet corps you will live, study, sail, work and play in an atmosphere that encourages you to be your best.
Regimental Manual - Chapter 2 Orders to the Cadet Watch/Emergency Procedures
In accordance with the authority contained in General Order 87 of the Merchant Marine Act, which requires that state maritime academies organize cadets into a disciplined system, cadets are assigned watchresponsibilities These Orders to the Cadet Watch specify their duties and responsibilities.
Watch keeping, one of the oldest traditions of the sea, is integral to the concept of developing industry leaders. Watch keeping provides practical experience in the importance of responsibility, the hierarchy of authority, and need to follow the chain of command, greater attention to detail, and the sense of accomplishment that comes with the successful completion of a watch. Every cadet will graduate knowing the lessons of watch keeping, which will enable them to lead a structured organization, operate a ship, and posses the alertness and preparedness required when managing a team.
|103||Watch Keeping Creed
As a cadet of Massachusetts Maritime Academy, I will stand watches as assigned aboard and ashore, and will report to my station physically and mentally prepared to stand my watch to the best of my ability, will dutifully carry out the responsibilities of the watch with due diligence and vigilance, will follow all orders given by officers and cadets of senior responsibility, and will never permit a cadet to assume the watch who is not prepared to relieve the watch.
|104||Objectives of the Cadet Watch System
A. To gain experience in the administration of authority and responsibility.
B. To develop qualities of reliability, leadership, competence, tact, adaptability, loyalty and sense of duty, which are necessary for a successful career in any industry.
C. To assist in the administration of the daily routine of the Regiment of Cadets.
D. To aid in safeguarding the personnel and property of the Academy and the Regiment of Cadets.
E. To meet cadet licensing requirements.
|105||Organization of the Cadet Watch A. Rotation
1. The Cadet Watch will utilize the Company organization within the Regiment of Cadets. The system will operate on a daily rotation basis, one Company being designated as the Duty Company for a period extending from 0800 on one day until 0800 on the following day. The rotation schedule will be promulgated by the Director of the Cadet Watch System and published on the website and posted outside the ASDO office.
2. Weekend watch responsibility will be assigned to one company. The watch will commence at 0800 on Friday and continue until 0800 on Monday. The Duty Company for the weekend will rotate in accordance with a schedule promulgated by the Director of the Cadet Watch System and published on the website and posted outside the ASDO office.
3. Holiday watches will cover the entire holiday as reflected in the Holiday watch bill.
4. Any Holiday that falls on one day during the week will commence at 0800.
1. Participation in the Cadet Watch System is mandatory for all cadets.
2. Certain cadets' ability to participate in the program may be curtailed by their obligations to the Regiment, Athletics, or Band or Honor Guard or International Student Exchange Program.
a. All cadets are required to check the watch bills and report any errors or omissions to the company adjutant.
i. First class cadets of the rank of four bars or greater are relieved of their responsibility to stand billeted watches.
ii. First class cadets of the rank of four bars or greater are responsible for the oversight of all dormitory and shipboard watches and the instruction of watchstanders in their responsibilities, thereby ensuring the smooth operation of the Cadet Watchstanding System.
iii. All cadets of the rank of three bars or lower will be assigned billeted watches within the company to which they are assigned.
a. Athletes on the roster of Varsity teams stand normal weekly watches.
b. Adjutants should not assign athletes on the roster of in season Varsity teams to watches during their practice times.
c. Further, due to their weekend athletic commitment, athletes on the roster of in season Varsity teams will not be assigned weekend watches during the period of their regular season.
4. Seventh Company (Band and Honor Guard)
a. All Band and Honor Guard cadets stand normal weekly watches.
b. Due to their weekend commitments, Seventh Company cadets will be assigned to only one weekend watch per semester at the time of the greatest convenience as deemed by the company command.
5. Regimental Commuters
a. Regimental Commuters are required to stand weekly and weekend watches with the company to which they are assigned.
6. International Student Exchange Program
a. Cadets accepted into the program during the spring semester only can stand normal weekday watches. However, cadets will be exempted from weekend watch duty.
7. Military Obligation
a. Cadets with military obligations such as weekend drill or scheduled duties shall report such obligation at the start of each semester to the Company Adjutants so that they are not scheduled for watch on the specified date. This shall be backed by official orders from their Commanding Officer which shall be given to the Watch Officer or Adjutant. They will be required to stand Academy Watches on nights/weekends when they are not fulfilling a military obligation.
8. Emergency Response Personnel
a. Cadets that are serving as first responders in state or private organizations (Fire, Police or EMT) shall identify this obligation to the Company Adjutant at the beginning of each semester. They must try to get someone to cover the shift in order to be exempt from standing Academy Watches on their assigned night of duty at the previously stated organization. A copy of the schedule or official letter from their supervisor stating they are in fact scheduled for duty shall be delivered to the Watch Officer or Adjutant. They will be required to stand Academy Watches on nights they are not on duty elsewhere.
E. Change of Watch
F. Class Attendance
G. Change of Command
A. Regimental Staff Duty Officer (RSDO) – The RSDO will be responsible for the overall execution of the dormitory and shipboard watches for the 24-hour period of his/her watch. The Cadet Officer of the Watch Dormitory, the Cadet Officer of the Watch Shipboard and Cadet Engine Officer of the Watch report to the RSDO.
B. Cadet Officer of the Watch Dormitory (COWD) – The COWD is responsible for enforcing the rules and regulations of the Academy and for the execution of the watch during his/her watch period. The COWD is also responsible for maintaining the logbook. The Cadet Quartermaster and Messengers will report to the COWD.
C. Cadet Quartermaster of the Watch (CQOW) – The CQOW is responsible for communications, including pipes, telephone and radio, in the dormitory complex. The CQOW is also responsible for greeting visitors to the dormitory complex. The CQOW reports to the COWD.
D. Messenger (MGRA/MGRB) – The primary duty of the Messenger is to make a thorough fire and security watch and for assisting where needed. The Messengers report to the COWD.
E. Cadet Officer of the Watch Shipboard (COWS) – the COWS is responsible for the overall security and safety of the training ship and waterfront. The COWD reports to the RSDO.
F. Cadet Boatswain’s Mate of the Watch (CBMW) – The CBMW will be responsible for making rounds of the training vessel and waterfront. The CBMW will report to the COWS.
G. Cadet Junior Officer of the Watch (CJOW) – The CJOW is responsible for monitoring traffic, radios and the fire detection system aboard the training vessel. The CJOW reports to the COWS.
H. Cadet Security Roving Watch (CSRW A/CSRW B) – The messengers are responsible for making fire and security rounds of the training ship (DETEX rounds). The messengers report to the COWS (shipboard).
I. Cadet Engineer of the Watch (CEOW) – The responsibility of the CEOW is to monitor all systems and machinery in the Engine Room. The CEOW reports to the Chief and/or Duty Engineer, the RSDO and the ASDO.
J. Cadet Assistant Engineer of the Watch (CAEW) – The CAE’s main responsibility is to assist the CEOW in monitoring the systems in the engine room. The CAEW reports directly to the CEOW.
K. Cadet Oiler of the Watch (COIL) – The duty of the Cadet Oiler is to assist the CEOW as necessary. The Cadet Oiler reports to the CEOW.
L. Cadet Wiper of the Watch (CWIP) – The Cadet Wiper maintains cleanliness in the Engine Room. The Cadet Wiper reports directly to the CEOW.
A. Formal Posting of the Watch
1. There will be a Formal Muster of the Watch each day at 0700 in a location to be designed by the Adjutant of the Duty Company.
2. All watch standers for the day will muster in the Uniform of the Day with combination cover or the appropriate uniform. Shipboard watch standers must also bring a flashlight, jackknife, hard hat and safety equipment if needed.
3. The purpose of the Formal Posting of the Watch is to conduct an accountability muster and a personal appearance inspection of all watch standers. Final instructions to the watch may be passed on at this time by the Adjutants.
B. Assumption/Relief of Watch
1. All cadets will familiarize themselves with the Emergency and Security Procedures as well as the "Orders to the Cadet Watch" before assuming the post.
2. The RSDO will take muster, inspect all watch standers to ensure that uniform standards are met, and pass on any relevant information.
3. After the watch is mustered and inspected, the shipboard watch standers will report to the training ship as a team and relieve the watch.
4. The senior watch stander will make a signed log entry upon assuming the post and will list all cadets standing watch.
C. Cadets shall not engage in any activity that will detract from their duties, such as engaging in unofficial conversations on cell phones, reading periodicals, books or other materials, or watching movies. Cadets shall ot bring any laptops, homework, text bookis or other reading material to their watch location.
D. The COWS at the Quarterdeck and the COWD and the CQOW at CIC are the only cadets authorized to use a chair while on watch.
E. When off watch, all watch standers will remain on Academy grounds unless authorized by the ASDO to leave the campus.
F. The only person authorized to excuse a cadet from his/her watch responsibilities is the Commandant of Cadets, Deputy Commandant of Cadets or the ASDO.
G. Watch standers are responsible for the enforcement of all appropriate Academy Regulations and Directives. All orders received by a cadet from a cadet on duty are to be considered official and are to be obeyed accordingly.
A. Cadet Officers of the rank of 3 bars and below and 1/C cadets (Fall Semester) and 1/C or 2/C cadets (after Change of Command) will be assigned duty as the Regimental Staff Duty Officer (RSDO).
B. Then uniform for the RSDO will be the Uniform of the Day with combination cover.
C. The Regimental Staff Duty Officer (RSDO) is the representative of the on-duty ASDO and is responsible to him or her for the supervision of the cadet watch in the performance of their duties as prescribed in the Orders to the Cadet Watch and for the safety of the cadet dormitory complex.
|301||Assumption of Duty
A. The on-coming/off-going RSDO's and the on-coming/off-going ASDO will meet in the Sixth Company Office at 0700 for briefing. Each relieving RSDO shall request permission of the ASDO prior to relieving the watch.
B. The RSDO must report to the on-coming ASDO at 1530 or immediately after his/her last class in the ASDO's office.
C. The RSDO may request permission from the ASDO to attend classes and varsity athletic practice and games. The ASDO should be kept informed as to the RSDO's location at all times.
|302||Cadet Watch List
The RSDO is responsible for monitoring the cadet watch assignments for his/her duty period. If there is a problem concerning absent watch standers, he/she shall notify the ASDO immediately.
A. The RSDO shall ensure that all branches of the Cadet Watch are properly executing standard procedures. He/She shall visit all branches of the watch during the day to verify this.
B. The RSDO shall be responsible to the ASDO for the proper carrying out of colors, honors and formations. He/She will ensure the muster boards are up to date and delivered to the COOW for processing.
C. The RSDO shall muster all restricted cadets during liberty hours. He/She will personally account for all cadets on administrative or conduct restriction at CIC.
D. The RSDO will maintain control of visitors present in the dormitory complex, ensuring the compliance with pertinent regulations regarding hours and authorized areas as per the Visitors Policy (Section 6-300).
E. The RSDO will assist the Discipline Officers with Extra Duty Formation and with the supervision of the cadets working Extra Duty.
F. The RSDO shall act as necessary to maintain order in the dormitories. He/she will make frequent tours of the dormitories to ensure compliance with these regulations.
G. The RSDO shall advise the training vessel’s COWS and the Academy Staff Duty Officer (ASDO) of any emergency in the Cadet Dormitory complex or of any change in cadet activities that will affect other divisions or departments or the cadet routine. The RSDO shall contact the ASDO if ever in doubt of action to be taken in any situation.
H. Colors shall be held promptly at 0730 and at sunset. The RSDO shall supervise and shall attend morning colors and take muster on the patio for those cadets who are unable to march due to medical conditions. The muster sheets must be passed to the ASDO immediately after Morning Formation.
I. When enforcing the Regulations for the Regiment of Cadets, the RSDO shall interpret the spirit as well as the letter of the regulations. Discretion shall serve as the guide in situations not covered herein. Unusual occurrences shall be brought to the attention of the ASDO.
J. The duties of the RSDO will include, but are not limited, to the following:
0700-Relieve the Watch and check in with ASDO at OFFICE OF THE COMMANDANT. Attend the formal posting of the watch if possible. First restriction sign-in of the day.
0720 – Report to the Patio and conduct the Patio Muster. Pass the patio muster to the ASDO
1600 – Report to the Extra Duty Muster. Check in with the on-coming ASDO for further instructions. Perform a radio check. Post the 1600-2000 watch.
1600 – 2300 – Conduct hourly restriction musters at CIC.
1930 – Post the 2000-2400 watch.
2330 – Post the 0000-0400 watch.
0330 - Post the 0400-0800 watch.
A. Cadets of the Second Class (Fall and Spring Semesters) will stand as the Cadet Officer of the Watch Dormitory (COWD)
B. Cadets standing COWD may be of any major.
C. The uniform for the COWD will be the Uniform of the Day with combination cover.
|402||Assuming of Duty
The relieving COWD shall request permission of the Regimental Staff Duty Officer (RSDO) prior to relieving the watch.
A. The COWD is the direct representative of the RSDO. The COWD shall be responsible to the RSDO for enforcement of regulations and conduct of all cadet activities scheduled for the period of his/her watch.
B. He/She shall remain at the assigned office during the period of the watch except when watch duties require his/her presence elsewhere. When leaving the post, the RSDO shall be advised. In the absence of the RSDO, only the most urgent business shall take the COWD away from the duty post. If this should occur, he/she must notify the RSDO of the circumstances.
C. The COWD shall ensure that only authorized personnel are in the quarterdeck area.
D. The COWD shall be responsible for the cleanliness of the spaces assigned and for the upkeep and maintenance of the Cadet Activities Board.
A. The COWD is responsible for keeping the Watch Logbook.
1. Each day should begin a new page with a heading including the weekday, date and year in military format.
2. All times will be recorded using the 24-hour clock, which extends from 0001-2400. All times should include four digits (e.g. 8 a.m. + 0800).
3. All routine business (e.g. assumption of the watch, rounds, pipes), as well as unusual events (e.g., fire alarms) should be recorded. A start time and a finish time of each event should be recorded (e.g., “2000-4/c Smith commences fire rounds. 2041-4/c Smith completes fire rounds. Reported a charged fire hose on 03 deck, 6th Company. RSDO notified.”).
4. The COWD should sign the final entry of his/her watch.
B. The COWD is responsible for keeping the Visitor Log.
A. The Public Address System
1. The COWD is responsible for the use of the public address system, which will be used only for emergencies or announcements of the general type that cannot be handled by regular means and must be approved by the ASDO.
2. During the academic day (0700-1600), announcements of all but a genuine emergency nature will be made only on the hour at 0700, 1100, 1200, and 1300. No announcements will be made at other times.
3. The COWD will be responsible for ensuring that pipes are properly authorized and made according to the established protocol.
B. Telephone Procedure
1. He/she will ensure that telephones are used for official business only. Any calls not local must be logged in the RSDO's log and reported to the Commandant of Cadets.
2. The COWD will ensure that the telephone is answered in a professional manner at all times ("Massachusetts Maritime Academy Cadet __________ speaking. May I help you?")
3. The COWD will ensure that the telephone is checked for messages and that any messages will be delivered in a timely fashion.
4. The COWD is responsible for receiving and making any call using the CIC radio.
C. Radio Communications
1. The COWD is responsible for receiving and making any call using the CIC radio.
2. Radio checks will be done at the start of every watch to the ASDO, Public Safety, Quarter Deck and the RSDO.
A. Cadets of the Third Class (Fall and Spring Semesters) will stand as the Cadet Quartermaster of the Watch (CQOW).
B. Cadets standing CQOW may be of any major.
C. The uniform for the CQOW will be the Uniform of the Day with combination cover.
D. The CQOW will be responsible to the RSDO and the COWD for greeting visitors to the Dormitory Quarterdeck area and for communications including making pipes and answering the phone.
A. Telephone Procedures
1. The CQOW will receive incoming telephone calls and other communications directed to the dormitory quarterdeck area. All incoming calls will be answered in a courteous and military manner in the following fashion: “Massachusetts Maritime Academy, Cadet Third Class _________ speaking. May I help you?”
2. Politely explain to persons desiring to talk with an individual cadet that a message will be delivered to the cadet concerned and he/she will return the call but that the cadet may not be summoned to the telephone.
3. Record incoming telephone messages accurately and should document the following information: name of the cadet, the cadet's room number, the nature of the call, who the call was from, the time and date of the call, who took the message and log the message in the logbook.
4. Deliver all messages delivered to the room of the intended recipient, cadet or officer, as soon as possible. It will be the responsibility of the Cadet Quartermaster to record the address and the message accurately. He/She will record the date/time and the identity of the caller, verify the correct room number of the cadet, and sign the bottom of the message to denote who received the call. The CQOW will forward the message to the COWD and then advise the COWD of the message and the identity of the cadet. The COWD will be responsible for the delivery of the message using the available Messenger of the Watch.
5. The CQOW will be responsible for the security of the telephone in the dormitory quarterdeck area. This phone is for official use only. No personal calls are to be made or received on this extension. Incoming calls for cadets will be serviced in the following fashion: determine the number where the caller can be reached, hang up, and then deliver the message to the cadet called as per the procedure described above.
6. In the event of emergency calls, where unusual circumstances are involved, or any time you are in doubt about the proper course of action, advise the ASDO and the RSDO and await their decision. Any messages that are of an emergency nature must be so indicated so that prompt delivery can be attempted.
7. After Academy business hours, when the Academy switchboard is closed, the telephone in the dormitory quarterdeck area receives all incoming calls originating from outside the Academy.
a. The Cadet Quartermaster will answer all calls received in a courteous manner, recording the appropriate information and advising the RSDO or COWD of same.
b. Any call of an official nature, i.e., regarding any aspect of the Academy program or department, will be logged in the log along with all pertinent information: time, party calling, party called and message if any.
c. Transferring Calls:
i. On the screen press the transfer button
ii. Dial the extension number to whom the call is being transferred.
iii. Press the transfer button again
B. The Public Address System:
1. The COWD is responsible for the use of the public address system, which will be used only for emergencies or announcements of the general type that cannot be handled by regular means as approved by the ASDO.
2. During the academic day (0700-1600), announcements of all but a genuine emergency nature will be made only on the hour at 0700, 1100, 1200, and 1300. No announcements will be made at other times.
3. Manner of Making Announcements
a. Request for announcements from faculty members, cadets, etc., shall be written out, signed and dated by the requester and approved by the ASDO.
b. Announcing, “piping,” or calling for an individual cadet for personal reasons, i.e. telephone call, convenience of another cadet, etc., will not be made unless it is a genuine emergency. Cadet messengers will take a written note to the cadet's room.
c. Announcements will be made using the following terminology:
i. The phrase, "Now Hear This" will be used once prior to any announcement to alert everyone in the cadet area to the forthcoming message. When a series of announcements is to be made, this phrase need not be repeated for each one.
ii. Once finished with announcements, CIC will repeat the announcements in case someone did not hear or misunderstood the first time. Do not say the phrase, "I say again."
iii. When reference is made to an individual cadet, he/she should be referred top in the following manner: "Cadet Second Class _____".
d. Departure from this procedure set forth herein may be made when the circumstances require. These should be minimal, however, and care must be taken that use of the system does not fall into the category of convenience.
A. Cadets of the Fourth Class (Fall and Spring semesters) will stand as the Messenger (MGRA/MGRB).
B. Cadets standing MGRA/MGRB may be of any major.
C. The Uniform for the Messenger duty shall be the uniform of the day with high-pressure cover.
|602||Assumption of Duty
Messengers should report to CIC 30 minutes prior to the scheduled time of their duty in order to request permission from the COWD to relieve the watch.
A. Messengers will be used for watch functions only. They will not be used for unofficial purposes or personal need.
B. The Messengers will make rounds of the dorms as assigned by the COWD. They will be alert to report any and all disorders, such as fires, electrical or plumbing malfunctions, vandalism of any nature by anyone, unauthorized persons in the dormitories, any attempts at breaking and entering, thefts, etc. Any incidents of this nature will be reported immediately to the COWD, the RSDO or and the ASDO.
C. The Messengers will route all messages, notes, letters, official papers, etc. as directed by the COWD. While on duty, the proper request to enter an upper-class room is, "Messenger, Sir/Ma'am, Permission to enter, Sir/Ma'am.'
D. In unusual circumstances that the COWD or the CQOW are absent, the Messenger shall answer all phone calls in the proper manner.
|701||ALL SHIPBOARD WATCH STANDERS MUST REFER TO SHIP STANDING ORDERS ON THE QUARTERDECK AND IN THE ENGINE ROOM.|
A. The purpose of this section is to direct watch standers to the appropriate document that delineates responsibility and procedures to prevent fires and other emergencies and to prepare they to respond to these conditions should an emergency arise.
B. Laws and Regulations of the Commonwealth of Massachusetts prescribe certain minimal standards and procedures that are incorporated in these regulations.
C. In the event of an emergency, immediately notify the ASDO and Public Safety and then begin to take action as outlined in the emergency and security procedures in the “Red” binder entitled “Emergency Preparedness Guide.” Continue to take action until the ASDO and Public Safety arrive.
|802||Alternate Communications Center
In the event an Alternate Communications Center must be set up (due to a fire in the dormitory complex, bomb threat, etc.), the Quartermaster will use the call forwarding function of the telephone system to transfer the incoming calls to the Public Safety Office in the Bresnahan Hall (Ext. 1025) and will have the watch relocated to that office. For call forwarding at CIC, depress *2#, then Ext. 1025, and hang up. To reverse the procedure back to CIC, depress #2# and hang up.
** All changes of watch are to be made prior to the watch through the regimental chain-of-command using the proper forms (available in Comcad).