Administrative Assistant I - Advancement Office
Administrative Assistant I - Advancement Office
Start Date
November 2021
External Affairs
Union Affiliation
American Federation of State, County & Municipal Employees
Application Deadline
Supervision Received
Assistant Dean of Advancment

General Responsibilities

Administrative Assistant I provides administrative support for the Advancement team which consists of four professionals and a Vice President.  Perform overall administrative support for the Advancement Office including phone coverage, mail handling, calendar management, gift logging, data entry, travel arrangements, minutes of meetings and other special projects.  Act as contact point for advancement special events (Homecoming, Gala, Maritime Person of the Year, etc.).  Implement/improve operating practices, recordkeeping systems, forms control and budgetary requirements.  Prepare/process all invoices, purchase requisitions and the Foundation check requests for the department; train incoming staff to use the systems.  Anticipate supply needs or respond to specific requirements and the place orders with various vendors.  This position also provides logistical and administrative support for the Massachusetts Maritime Academy Foundation’s quarterly board meetings.

Qualifications and Requirements

Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting,          accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.


I. an Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*

II. an Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Preferred Qualifications

Clerical experience in an institution of higher education, with considerable familiarity with higher education practices, policies, and procedures.


Biweekly $1,707.31 (Grade 15/Step 1) Annual: $44,390.06 (Grade 15-/Step 1)

How to Apply

Application deadline:  29 October 2021. To apply, please submit the following documents: cover letter, resume, MMA application, Affirmative Action form, and contact information of three (3) professional references. These forms are located on the employment opportunities under Human Resources on the MMA website: Application materials may be saved, attached, and sent electronically to Alternatively, submit application materials by USPS to: Human Resources Department, Massachusetts Maritime Academy, 101 Academy Drive, Buzzards Bay, MA 02532. The Academy is not sponsoring immigration visas at this time.  Finalist must complete a drug screening, background check, and COVID-19 Vaccination verification.

MMA is an AA/EEO, Veteran, and Individuals with Disabilities Employer. Members of underrepresented groups are encouraged to apply.