Employee Reporting Obligations

Any Academy employee (such as faculty, dean or other administrators, and Commandant of Cadets staff) who are informed of an allegation of sexual violence involving an Academy student must notify the Title IX Coordinator of the disclosure for further follow up and possible investigation.  A Cadet Officer, Company Officer, Faculty Member, Coach or Academy Administrator, are considered a ‘responsible employee’ and must report all incidents of sexual violence, sexual harassment, gender-based harassment, domestic violence, dating violence, stalking and retaliation that you become aware of. 

Certain Academy officials who serve in a privileged professional capacity (i.e., medical providers, clergy, mental health and rape crisis counselors and ombudspersons) are not bound by this requirement.  

Victims have several options for reporting: Confidential Reports, Non-Confidential Reports and Making No Report at all.  

Before attaining details regarding the incident from the victim (or when possible), ensure they know that their report will not remain confidential with you and that you have a duty to report it to the Title IX Coordinator.

After becoming aware of a situation, the Academy is considered “on notice” and responsible for promptly addressing it.  The type and severity of the situation will dictate the proper course of action.  Actual notice may come in many forms (direct and indirect), including a face-to-face report, through campus police, or witnessing it yourself in person or through online media postings.

 In general, the following initial steps should apply.

  • Ensure the persons safety: Determine if the victim is currently safe while on campus or in their current Company.
    • If severe enough, protective measures may be necessary or appropriate while an investigation is underway (i.e. room changes, escorts, academic accommodations, or a no-contact order)
  • Share reporting options and available resources for both on and off campus. Discuss alternative reporting options with them, and available support services and where they can be found, so they can make an informed decision about how they would like to proceed. The victim should be in the driver’s seat for this process. 
  • If they are comfortable making the report with you, take a detailed report of the incident that includes details as to what occurred, date, time and location of occurrence(s), and any witness names, and evidence (if available).
  • Notify the Title IX Coordinator where a preliminary inquiry to determine if a comprehensive investigation is desired or necessary.

 

If a student seems like they want to tell you something sensitive, but is hesitant or wants you to promise “not to tell anyone”:

In this situation, it is important to let the student know your reporting obligations and offer to continue talking to them or get them connected with a confidential resource.

If a student discloses an incident of sexual violence before you could explain your reporting obligations and is NOT in immediate crisis:

Listen to the student without asking questions. When it feels appropriate, inform the student of your obligation to notify a Title IX Coordinator.  This will allow the student to continue talking to you and also decide what information they may want to share and what information they may want to keep private.

If a student discloses an incident of sexual misconduct and IS in crisis:

Listen to the student and when you identify that they need immediate, additional support, inform the student that you can call Health Services or the Campus Police or any off campus support (See Resources Link for additional resources). Getting the student connected is the primary concern. Ensure that the student is connected to support services and contact a Title IX Coordinator to discuss the next steps.