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Massachusetts Maritime Academy - Clerk IV Advancement Human Resources - Clerk IV Advancement
A special mission college within the Massachusetts state university system

Advancement Division 

Clerk IV provides administrative support for the Advancement team which consists of four professionals and a Vice President.

Posting:  Reposted February 2014

Position:  Full-time Clerk IV

Department:  Advancement

Union Affiliation:  AFSCME Unit position – Job Group 13/Step 1

Position Number:  FY 14-20

General Statement of Duties: Performs overall administrative support including phone coverage, mail, calendar management, minutes of meetings, data entry, gift entry, travel arrangements, basic prospect research, direct mail management and other special projects. Creates and revises systems and procedures by implementing operating practices, recordkeeping systems, forms control, office layout, and budgetary requirements. Coordinates preparation of reports and data. Maintains inventory by checking stock, anticipating need, and placing supply orders. Performs other duties as assigned.    

Qualifications:  Applicants must have at least (2) years of full-time or equivalent part-time experience working in an office. Education may be substituted for all or part of the requisite experience. Ability to use Microsoft Office products and learn and utilize computer systems.  Ability to communicate effectively, both verbally and written, ability to deal tactfully with others and to operate general office equipment. Aptitude for maintaining current and consistent data as part of ongoing programming and initiatives.   

Preferred Qualifications: Clerical experience at an institution of higher education, with considerable familiarity with higher education practices, policies, and procedures. College degree.

Salary: Biweekly:  $1,347.42 (Group 13/Step 1) Annual:  $35, 032.92 (Group 13/Step 1)

 Staff Assistant, Advancement             

*Shift & Days Off: 8:00 a.m. –4:00 p.m. (Days off Saturday and Sunday) *Initial assignment only – subject to change according to Administration                            

Start date: TBD

Deadline for application:  Extended to March 9, 2014. To view the job Classification Specification visit:  To apply, please submit the following documents:  cover letter, resume, MMA application, Affirmative Action form, and contact information of three (3) professional references.  These forms are located on the employment link under quick links on the MMA website:  Application materials may be saved, attached, and sent electronically to  Alternatively, submit application materials by mail to:  Human Resources Department, Massachusetts Maritime Academy, 101 Academy Drive, Buzzards Bay, MA 02532.  Finalist must complete a pre-employment drug screening and background check. 


MMA is an AA/EEO employer.  Members of under-represented groups are encouraged to apply.

last updated 3-14-2014 by